Casual Clerical / Administrative Pool

Campus Location: Various JIBC Campuses

Regular / Term: Casual

Closing Date: Open Until Filled (applications will be assessed as they are received)

Position Summary

JIBC is looking for dedicated individuals to join our team in casual clerical/administrative roles, supporting various divisions at our New Westminster campus. These roles offer part-time and full-time assignments lasting up to four months. As a casual staff member, you will provide clerical/administrative support to the department which you are assigned. For example, you may contribute to the preparation and delivery of both in-person and online courses by completing tasks such as organizing and shipping materials, maintaining accurate records, and handling documentation using Microsoft Office. Additional responsibilities may include managing databases, coordinating course schedules with the Registration Office, and providing essential administrative support to our program teams and staff. You’ll interact with both internal and external contacts, answer inquiries about divisional programs for students and clients, and draft routine correspondence and reports, assist with production and copying, and perform other related tasks to ensure seamless operations across our programs. Preference will be given to applicants available for full-time work. This is an excellent opportunity to develop your administrative skills and make a positive impact within a leading post-secondary institution.

Qualifications & Requirements:

• Secondary school graduation plus three years of relevant clerical / administrative experience; or an acceptable equivalent combination of education, training and experience
• Demonstrated proficiency with database management, word processing software (Intermediate MS Word, Excel), email, and internet applications; ability to learn new computer systems;
• Excellent verbal and written communication skills;
• Ability to establish and maintain effective working relationships with a variety of internal contacts and external clients from diverse backgrounds;
• Demonstrated ability to communicate courteously and effectively with staff, faculty, administrators, students and the public, including government and ministry personnel;
• Proven ability to work independently, as well as in a team environment;
• Proven ability to multi-task, establish work priorities and to work in a high volume, detailed environment with attention to accuracy and timeliness;
• Ability to lift boxed course materials and equipment (up to 25 lbs.)

About JIBC

Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training to those who’ll be there to support British Columbians and others around the world, when a life is at stake or when health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture – supporting justice and public safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security and emergency management.

As a JIBC employee, you’ll play a role in our educational programming, which also includes complementary and related areas of study – from conflict resolution, mediation, leadership and counselling, to cybersecurity, business intelligence, and tactical criminal analysis – as well as applied research in the justice and public safety fields. Join our team and help us prepare JIBC graduates to contribute to safer communities and a more just society.

What JIBC Offers:

We offer compensation in lieu of benefits and vacation.

How to Apply

Interested applicants must submit their application and all required documents online. Qualified internal applicants shall be given first consideration in filling the position. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. Only candidates selected for an interview will be notified.

The Justice Institute of British Columbia is an equal-opportunity employer and is interested in broadening the diversity of its staff. We encourage applications from individuals from visible minority groups, individuals of Indigenous heritage, persons with disabilities, and persons of all sexual orientation or gender identity.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at [email protected].