Posted 9 days ago
Community Education Program Assistant
@ Thompson Rivers University
Kamloops, British Columbia
Overview
Thompson Rivers University is hiring a Community Education Program Assistant to provide registration, receptionist and administrative support for Community Education and Workforce Development courses and programs. The work covers student inquiries, course registration and records, program coordination, document preparation, database and filing upkeep, financial tracking, instructor travel arrangements, and web and social media maintenance. The posting requires Grade 12 plus a one-year business certificate, two years of related experience, a Class 5 driver's licence, and travel.
Responsibilities:
- Answer student and client inquiries and register students for courses
- Process course registrations and maintain class lists and records
- Prepare correspondence, contracts, evaluations and curriculum documents
- Track program expenses, provide financial updates and arrange instructor travel
- Maintain the department database, filing systems and program web and social media pages
Requirements summary:
- Grade 12 plus a one-year business certificate or equivalent
- Two years of related experience including program delivery
- Microsoft Office and website software experience
- Typing speed of 60 wpm and strong data entry skills
- Class 5 driver's licence
Tools & skills
Source and dates
Source type not verified · hrsmart
- Employer posting date
- 2026-10-28
- First seen by our source
- 2026-10-29
- Source record updated
- 2026-11-05
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Travel | ground: moderate |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | required |
| Education | Trade certificate (required) |
| Fields of study | Business |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Thompson Rivers University
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
- Other recorded names
- Thompson Rivers University
- Profile identifies a recruitment agency
- No
| Field | Value |
|---|---|
| Company size | 1001-5000 |
| Open jobs on Jobsy | 119 |
| View page |
DUTIES
Performs a wide range of program assistance and administrative support including registration and receptionist services related to the delivery of Community Education and Workforce Development (CEWD) courses and programs.
MAJOR DUTIES & RESPONSIBILITIES
- Responds to student and client inquiries; provides course information to prospective students, including information on course changes or cancellations. Answers calls and emails and directs to appropriate department staff or takes messages.
- Processes course registrations and records in using various internal software applications.
- Liaises with the supervisor and other TRU Departments to assist with program planning and delivery.
- In coordination with other team members, supports programs and workshops by collaborating on deliverables, ensuring materials are available, and coordinating shared equipment.
- Prepares and maintains course setup, class lists, course reconciliations, and course completion requirements.
- Secures sufficient facilities, and ensures supplies and resources are available for course delivery and instructors within current TRU procedures.
- Prepares a variety of documents including correspondence, contracts, evaluation summaries, curriculum preparation, and memos.
- Maintains the department database of statistical course information, instructors, contract agencies, and stakeholders.
- Sets up and maintains filing systems (paper and electronic).
- Assists with financial reporting including tracking expenses and providing financial updates on course deliveries. Also makes travel arrangements for instructors to travel to various communities.
- Maintains the web page, and social media accounts and assists with online and pprint advertising.
REPORTS TO
Community Coordinator
QUALIFICATIONS
EDUCATION:
- Grade 12 plus a one-year Business certificate or equivalent
EXPERIENCE:
- Two years’ related experience, including one years’ experience in program delivery and one years’ experience with Microsoft office and website software
SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- Ability to perform electronic word processing at 60 wpm and data entry
- Ability to deal courteously and tactfully with students, staff and members of the general public
- Ability to communicate effectively both verbally and in writing
- Ability to operate related equipment
- Must be fluent in database, desktop publishing, spreadsheet, and word processing software
- Proven ability to work independently as well as part of a team
- Ability to plan, organize, and prioritize tasks and meet deadlines while maintaining accuracy and attention to detail
- Class 5 driver’s license
WORKING CONDITIONS
- Sitting at a desk and computer for a period of time
- Extensive contact with students, staff, and the general public
- General office conditions
- Travel required
Journal
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