Coordinator, Facilities Planning Projects

Position Summary:

The core mandate of the Coordinator, Facilities Planning Projects is to advance projects with discipline and provide clear visibility into priorities, commitments, risks, required decisions and next steps.

The Project Coordinator plans, coordinates and monitors projects related to facilities, workplace environments and corporate real estate initiatives. Acting as the central liaison among internal teams, vendors, consultants and contractors, the incumbent supports structured and efficient execution aligned with organizational priorities.

Through a proactive, organized and detail-oriented approach, the incumbent helps ensure that schedules, budgets, deliverables and operational requirements are effectively managed while supporting a positive stakeholder experience.

Position Impact:

• Execution: Structured project delivery against approved objectives, schedules and parameters.
• Stakeholder Management & Visibility: Manage kickoff meetings,developreliable project status tracking, ensure current information is clearly documented and communicated to manager and key stakeholders.
• Proactivity: Escalate and identify of risks and budget overages: recommend practical solutions and / or alternatives.
• Collaboration: Constructive relationships with internal teams; manage relationship with vendors and partners.
• Continuous Improvement: Support simpler, more consistent and effective project management practices.

Level of Responsibility

Enhanced task complexity and accountability to customer. Enhanced autonomy in role, contributing significantly to team/organizational projects. Accountable for accuracy and efficiency in assigned tasks. Starting to mentor junior staff.

Key Tasks

1. Project Coordination and Monitoring

• Coordinate the day-to-day execution of fit-out, renovation, workplace reconfiguration and relocation projects.
• Develop and maintain project schedules, action plans and tracking tools.
• Coordinate internal and external stakeholders to support agreed project objectives.
• Organize project meetings, prepare minutes and ensure disciplined follow-up of actions.
• Monitor progress and promptly identify schedule variances, risks and issues.

2. Schedules, Deliverables and Risk Management

• Track tasks, milestones and deliverables through completion.
• Maintain current action, decision, risk, issue and change logs.
• Follow up with stakeholders and confirm commitments and target dates.
• Anticipate obstacles that may affect cost, schedule, quality or operations.
• Recommend corrective actions and escalate matters requiring management decisions.

3. Operational Coordination

• Support projects involving workplace space, furniture, equipment and related services.
• Collaborate with Information Technology, Security, Human Resources and Operations, as required.
• Coordinate commissioning, relocations and operational transition activities.
• Track deficiencies, corrective work and vendor commitments through closure.
• Help maintain safe, functional workplaces aligned with organizational standards.

4. Governance, Documentation and Reporting

• Maintain complete, structured and current project documentation.
• Organize plans, contracts, quotations, reports, approvals and technical records.
• Prepare dashboards, performance indicators and progress reports.
• Develop concise executive summaries that support timely, informed decisions.
• Contribute to the continuous improvement of project management tools, processes and practices.

Skills / Experience:

All MSC Canada employees are expected to exhibit the MSC Values, striving to drive customer centric results in all interactions with colleagues and customers alike.

• Bachelor’s degree in business administration, project management, real estate, construction or a related field.
• 3 to 5 years’ experience in Facilities Coordination Planning, Project Coordination, Construction Projects or similar role.
• Relevant experience in project coordination, facilities management, office fit-out, construction or a corporate environment is a definite asset.
• Proficiency in Microsoft 365, including Excel, Outlook, Teams, Copilot and PowerPoint.
• Strong organizational, planning and priority-management skills.
• Demonstrated ability to coordinate multiple projects and stakeholders concurrently.
• High level of accuracy in tracking details, schedules and commitments.
• Strong interpersonal skills and the ability to align stakeholders around shared objectives.
• Analytical thinking, autonomy, initiative and a solution-oriented approach.
• Ability to perform effectively in a dynamic and evolving environment.
• Fluency in English and French, both written and spoken to work with internal stakeholders, parters and vendors across Canada
• Availability to travel within Canada (10-20% depending on required projects)

Why Join MSC Canada?

MSC is a world leader in global container shipping. MSC Canada has been serving the Canadian market for over two decades, rapidly expanding our presence nationally to become the number one carrier.

Our values are the beating heart of our business. They are the cornerstone of our company, supporting our vision, shaping our culture, and establishing our future direction.

Great people who work hard and look out for each other because we’re a team—it’s that simple!

Just to name a few of our perks:

• Flexible health and dental benefits coverage (for all permanent full-time roles).
• RRSP coverage with the Company matching a portion of employee contribution (for all permanent full-time roles).
• Tailored training program opportunities for employee development.
• Employee mentorship, leadership, and assistance opportunities.
• Employee referral incentive program.
• Community Involvement.
• Gym facility Montreal and Toronto offices.
• Health & Wellness Program.

MSC Canada’s Commitment to a fair talent acquisition process:

AI Disclosure

At MSC Canada, we are committed to transparency and fairness in our recruitment process. We do not use any artificial intelligence in our talent acquisition efforts.

Vacancy Clarity

• Existing Vacancy: This position is for an established role that is currently open.

Timely Communication

MSC Canada ensures timely updates for candidates. All individuals selected for an in-person interview will be notified within 45 days of their initial discussion with us.