Coordinator, special initiatives & projects

Salary

The salary range for this position is CAD $35.36 - $50.83 / hour
Job Summary

Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.

Join us on an exciting project and make history! The new Surrey hospital & Cancer Centre will be located on a green field site and scheduled to be the first net new hospital in BC in nearly 20 years. NSHCC is part of Fraser Health's commitment across the region to modernize our health care network and enable patient-centred care through innovative design, integrated smart technology and increased access to care for patients and families, closer to home.

The project is complex and involves the integration of a community hospital with a regional cancer centre under one roof. This future focused hospital promises to be progressive not only in its clinical care delivery but also in its infrastructure design. When complete, the new facility will feature key acute care services including virtual health, inpatient, outpatient, emergency and surgical services integrated with a cancer centre focused on cancer care, treatment, research and education.

We are looking to find a full-time, permanent, Coordinator for this new Development. As a successful candidate you will join a highly talented and diverse project team focused on integrating technical and clinical systems aligned with capital asset delivery with strategic priorities. We are hardworking professionals who thrive in an inspiring collaborative culture.

Your experience in project coordination and administration, along with a good understanding of the healthcare system will be key to success.

Role Overview:

This role entails coordination, facilitation and communication among various project stakeholder groups to ensure initiatives/projects advance as set out in project charters and work plans. It involves record keeping and coordination of information flow among the teams/members. The coordinator plays a key role in assisting the project leadership and implementation teams in the development of plans and strategies, coordinating processes among stakeholders to ensure successful implementation.

Key Areas of involvement include:

• Coordinates project support to project Senior Leaders/Directors and SMEs (subject matter experts) Clinical/Technical related to the New Surrey Hospital project specific deliverables such as Statement of Requirements (SORs), Clinical/Technical specifications, tactical workplans, work breakdown structures (WBS), databases, RASCI (responsibility matrices), schedules, RFIs (Request for Information), etc;
• Develops information-gathering criteria and conduct literature reviews from a variety of sources related to evidence-based and best-practice methodologies, policies, standards, etc. applicable to the project’s various stages and all 30 Clinical & Non-clinical Hospital components;
• Prepares summary reports i.e. Clinical/Technical Briefing Notes (SBARs), Action/Decision logs to document and present findings, data, information, and provide overall project administration support including project meetings, expenditure tracking, team/resource plans, etc.
• Serves as communication link for required information, processes and timelines to team members to facilitate project advancement through all stages;
• Maintains knowledge of the project assets i.e. databases, project charters and participate on assigned internal and external committees, as appropriate;
• Supports initiatives related to the Enhanced Inclusion and Development Agreement (EIDA).

Are you motivated to join our team? We will be looking for you to have the following:

• Bachelor's degree in Business Administration, Health Sciences or health-related field, including two (2) years' recent related project and/or coordinator experience preferably in a health-related environment; or an equivalent combination of education, training and experience.

• Valid BC driver's license and access to a personal vehicle for business related purposes.

This is a Regular Full Time opportunity located at the project site office at 18050 James Hill Drive in Surrey and will allow you to make a difference in the communities we live and serve.

Connect with us!

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited, to:

• Start earning up to four weeks of vacation in your first year
• Comprehensive 100% employer paid benefits
• Immediate enrollment in a defined municipal pension plan
• 87% maternity top-up
• 50% subsidy on TransLink passes

*Eligibility based on employment status

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members! You can also visit us on Indeed and Glassdoor.

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Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Working in close collaboration with Directors, Project Sponsors, Management and Clinical Front Line stakeholders, coordinates and facilitates the conduct and implementation of various assigned projects, initiatives or improvement processes sponsored by Fraser Health and/or the Ministry of Health.

Acts as facilitator and communication link among various stakeholder groups to ensure initiatives/projects are advancing as set out in project charters and work plans. Coordinates information flow among the teams/members by obtaining input from stakeholders re: project scope, proposed methodology and deliverables; conducts background literature research for assigned initiatives/projects based on evidence-based and best practices for use by project teams; summarizes and presents information findings; develops recommendations to stakeholders based on research findings and evaluation of processes, methodologies and outcomes. Assists the implementation team in the development of plans and strategies; coordinates implementation processes among required teams and stakeholders to ensure successful implementation.

Responsibilities

Facilitates and coordinates project support to Directors, Project Sponsors, Management Teams and Clinical Front Line stakeholders on assigned projects and initiatives sponsored by Fraser Health or Ministry of Health.

Collaborates with appropriate Director, clinical staff and project teams to obtain input in developing project scope, methodology and deliverables.

Collaborates with internal clinical staff and external stakeholders such as Health Authorities and Ministry of Health as required/appropriate to gather, clarify or share information.

Develops information-gathering criteria and conducts literature reviews from a variety of sources related to evidence-based and best-practice methodologies appropriate to variety of projects/initiatives.

Utilizing relevant literature, key metrics and best-practice outcomes and processes, evaluates and summarizes information findings; prepares summary reports and briefing notes to document and present data and information; develops conclusions and recommendations for presentation to Director and appropriate stakeholders to support development of project scope and outcomes.

Collaborates with the Director, clinical staff and project teams to obtain input regarding project scope and deliverables; develops project timeframes and required actions for review and approval. Serves as communication link for required information, processes and timelines to team members to facilitate project advancement through all stages.

Maintains knowledge of the project schedule(s), deliverables and commitments as set out in project charters and other work plans.

Coordinates information flow related to the projects; with/among teams; communicates directly with Directors, teams and stakeholders; assists in development of strategy for the Clinical Implementation Team.

Facilitates liaison between project teams and clinical program leads to ensure that standards and policies are developed in accordance with needs and standards of other departments and end users.

Monitors project expenditures, reports on variances and informs Director on budget status on a regular basis.

Provides input and assists in work processes related to Quality and Improvement.

Participates on assigned internal and external committees as appropriate.

Qualifications

Bachelor's degree in Business Administration, Health Sciences or health-related field, including two (2) years' recent related project and/or coordinator experience preferably in a health-related environment; or an equivalent combination of education, training and experience.

COMPETENCIES:

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Demonstrated ability to coordinate information among a variety of stakeholders.
• Ability to liaise and facilitate among stakeholder groups to achieve agreement and consensus.
• Ability to conduct research and evaluate best practices related to designated initiative or project areas.
• Ability to exercise tact and discretion in dealing with external agencies such as Health Authorities and Ministry of Health.
• Ability to gather, summarize and present information to various groups and stakeholders.
• Ability to work both independently and within a team environment.
• Ability to multi-task among several projects/initiatives concurrently.
• Ability to operate related equipment including applicable software applications.
• Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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