Corporate Secretariat Coordinator

Priority may be given to the following designated employment equity groups: women, Indigenous Peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Ottawa

Organizational Unit: Corporate Secretariat

Classification: AS-2

Tenure: Continuing

Language Requirements: Bilingual Imperative CBC/CBC

Work arrangements: Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).

At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.

Discover the possible

Anything is possible at the NRC, named in 2026 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role

We are looking for a Corporate Secretariat Coordinator to support the Research Excellence Recognition and Values and Ethics teams within the Corporate Secretariat. The Corporate Secretariat Coordinator would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

Working in a fast-paced environment, mindful of the principles of continuous improvement and client service, the Corporate Secretariat Coordinator provides a comprehensive range of administrative and operational support services in the coordination of events and initiatives and in support of the effective operation of various committees including the NRC Research Ethics Board and the Animal Care Committee.

Reporting to the Research Excellence and Recognition Advisor, the Corporate Secretariat Coordinator supports the planning and delivery of corporate events and initiatives in collaboration with internal and external stakeholders; drafts, proofreads, and coordinates bilingual documentation; coordinates committee meetings; and contributes to the efficient management of administrative processes. They also support the use of the Research Ethics Portal by being a first point of contact for users, and creating statistical reports for research ethics protocols reviewed annually.

This position will appeal to someone who is well organized, detail-oriented, collaborative, curious, analytical, and who enjoys working as part of a multidisciplinary team to deliver excellent service.

If you’re that person, then this may be the perfect role for you!

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

College diploma in administration or related discipline.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Significant experience in event coordination including liaising with internal and external service providers (e.g., communications, IT, catering, translation, facilities, security) to coordinate deliverables and logistical support.
• Significant experience using Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams) to prepare documents, track information and support administrative processes.
• Experience in coordinating corporate activities involving multiple stakeholders.
• Experience supporting committees and senior-level meetings (scheduling, contacting participants, coordinating meeting materials).
• Experience managing multiple priorities and deadlines in a fast-paced administrative environment.
• Experience compiling information, maintaining records, tracking data, and preparing reports.
• Experience managing corporate mailboxes or responding to operational inquiries from internal stakeholders.
• Experience using Service Now workflow management systems would be considered an asset.

Condition of employment

Secret Clearance
A thorough security clearance process will be applied.

For a Secret Clearance, verification of background information over a period of 10 years is required. Individuals must have lived in Canada for a sufficient period of time to enable the security screening process.

Language requirements

Bilingual Imperative CBC/CBC

Information on language requirements and self-assessment tests

Assessment criteria

Candidates will be assessed on the basis of the following criteria:

Technical competencies

• Ability to organize and manage multiple concurrent tasks while adapting to changing priorities and timelines, ensuring accurate work and meeting established deadlines.
• Ability to perform tasks with accuracy and attention to detail.
• Ability to coordinate logistical and operational requirements for meetings and events involving multiple partners.
• Excellent written and oral communication skills.
• Ability to compose, proofread and edit documents in both official languages.
• Ability to develop and maintain tracking tools (e.g., spreadsheets, databases) to monitor activities, deadlines, or program data.
• Ability to improve administrative processes, workflows, or tracking systems to enhance efficiency.

Behavioural competencies

• Management services - Client focus (Level 2)
• Management services - Communication (Level 2)
• Management services - Initiative (Level 2)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 2)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

View all competency profiles

Compensation

From $68,047 to $80,289 per annum.

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2026, the NRC was chosen as one of Canada’s Top Employers for Young People, a National Capital Region Top Employer and Forbes Canada’s Best Employer.
• Relocation assistance will be determined in accordance with the NRC's directives.
• In order to ensure a prompt and efficient processing of applications, candidates are encouraged to provide, along with their résumé, a detailed covering letter explaining how they meet each of the requirements of this position (education, experience, language requirements) by providing concrete examples. In addition, the candidate is encouraged to describe in detail when, where and how he/she gained the experience.
• Candidates who have Second Language Evaluation (SLE) test results with the Public Service Commission should include these results with their application.
• A pre-qualified list may be established for similar positions for a one-year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (26213) to:

E-mail: [email protected]

Telephone: 343-548-2032

Closing Date: 26 November 2026 - 23:59 Eastern Time

For more information on career tools and other resources, check out Career tools and resources

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careersmodule from your NRC computer.