Court Administrative Assistant

The Opportunity:

The Courts and Community Justice Division is seeking a skilled and confident Court Administrative Assistant to work at the Saskatoon Court of King’s Bench to provide comprehensive clerical support. As a member of a team of professionals you will be in daily contact with the public, lawyers, police agencies, etc. to provide information in response to inquiries. As a Court Administrative Assistant, you will enter and retrieve data, maintain files and records, prepare and format a variety of legal documents, receive and distribute mail and handle requests from stakeholders.

• Process legal documents within King’s Bench database and/or other databases, reconciling month-end financial reports, draft and type letters and court related documents such as civil, criminal, adoption, estate and divorce actions and compile jury lists.

• Answer telephone, in person or email inquiries from members of the public, lawyers, or stakeholders.

• Perform complex clerical and receptionist duties providing general program information, including some financial and statistical matters for the Local Registrar/Sheriff.

• Enter and retrieve data using various software programs.

• Maintain files and records and retrieve and search files for information.

• Receive, sort and distribute mail.

• Operate and maintain office equipment such as photocopiers and facsimiles.

• Climb ladders to retrieve files and carry heavy boxes up to 20 kg that contain files and documents.

• May be required to travel to and provide support to other court locations.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• A post-secondary education program such as an office education diploma/court services administrator certification, supplemented with legal courses and relevant work experience or a combination of education and work experience.

• Legal terminology, the administration of legal documents and an understanding of the various levels of court, court processes and procedures;

• Basic accounting and financial principles including cash handling, daily invoicing/purchasing, performing bank deposits, etc.

• Knowledge of office administrative practices and procedures, computer hardware and software applications, and filing systems.

• Effective communication and positive interpersonal skills.

• Flexible and positive individual who enjoys a fast-paced challenging environment with diverse job expectations.

• Input, update, retrieve, format and transmit information using computer software and accurately type and edit emails, correspondence and other legal documents.

• Demonstrated ability to be thorough, analytical, accurate and detail oriented.

• Tact and diplomacy when serving clients and colleagues.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

The Ministry of Justice and Attorney General contributes to strong communities in Saskatchewan by protecting their rights and safety and ensuring fair and timely access to justice. The ministry provides a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to government. The ministry vision is to ensure all Saskatchewan residents thrive in safe and fair communities. The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.