Posted 9 days ago
Dispatch / Administrative Assistent/ AR
@ Staffmax
Winnipeg, Manitoba
SIGNALS
Overview
Staffmax is hiring a temporary dispatch and administrative assistant for an in-office assignment of about four weeks in Winnipeg, Monday to Friday, 8:00 a.m. to 4:30 p.m. The role covers entering service requests into dispatch software, monitoring shared inboxes, coordinating with technicians, and supporting reception and general administration. Basic accounts receivable tasks may be included, and the pay is $18 to $22 per hour.
Pay:
$20 an hour
Responsibilities:
- Enter service requests into dispatch software from email and portals
- Monitor shared inboxes and flag urgent requests
- Update customer portals and records with technician information
- Maintain Excel spreadsheets, schedules and tracking documents
- Assist with phone calls and reception coverage
Requirements summary:
- Strong organizational skills and ability to manage changing priorities
- Comfortable with Microsoft Outlook and Excel
- Clear professional written and verbal communication
- Attention to detail and fast learning of new systems
- Dispatch or administrative experience an asset
- Invoicing or accounts receivable exposure an asset
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-10-28
- First seen by our source
- 2026-11-05
- Source record updated
- 2026-11-05
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Staffmax
| Field | Value |
|---|---|
| Open jobs on Jobsy | 143 |
Job description
STAFFMAX
Temporary Dispatch / Administrative Assistant
4-Week Assignment | Winnipeg, Manitoba
Staffmax is currently recruiting a reliable and organized Temporary Dispatch / Administrative Assistant for an immediate, approximately four-week assignment in Winnipeg. This in-office opportunity is ideal for someone who enjoys staying organized, supporting daily operations, and handling a variety of administrative tasks. The successful candidate may also assist with basic accounts receivable (AR) activities as required.
Key Responsibilities
Temporary Dispatch / Administrative Assistant
4-Week Assignment | Winnipeg, Manitoba
Staffmax is currently recruiting a reliable and organized Temporary Dispatch / Administrative Assistant for an immediate, approximately four-week assignment in Winnipeg. This in-office opportunity is ideal for someone who enjoys staying organized, supporting daily operations, and handling a variety of administrative tasks. The successful candidate may also assist with basic accounts receivable (AR) activities as required.
Key Responsibilities
- Enter incoming service requests into dispatch software using information received through email and customer portals.
- Monitor shared inboxes, organize incoming messages, identify urgent requests, and ensure relevant details are recorded.
- Communicate with technicians to obtain updates and maintain accurate information in customer portals and internal records.
- Create, update, and maintain Excel spreadsheets, schedules, and tracking documents.
- Assist with incoming phone calls and provide reception or general administrative coverage when required.
- Provide general administrative support to the dispatch team and assist with other related duties as needed.
- Assist with basic accounts receivable (AR) tasks as required, which may include reviewing invoices, entering or updating payment information, tracking outstanding balances, and following up on account inquiries.
- Strong organizational skills with the ability to manage multiple tasks and changing priorities.
- Comfortable using Microsoft Office, particularly Outlook and Excel.
- Clear and professional written and verbal communication skills.
- A courteous, customer-focused approach when dealing with customers and internal team members.
- Strong attention to detail and the ability to learn new systems and processes quickly.
- Previous dispatch or administrative experience is an asset; exposure to invoicing or accounts receivable is considered an asset.
- Location: Winnipeg, Manitoba – in-office
- Schedule: Monday to Friday, 8:00 a.m. to 4:30 p.m.
- Duration: Approximately 4 weeks
- Start Date: ASAP
- Compensation: $18–$22 per hour (maximum $22 per hour)
Journal
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