Distribution Account Administrator

Are you an organized, collaborative professional looking to step into a dynamic role with a top employer in Calgary? As a Distribution Account Administrator, you will play a vital role in keeping operations seamless, managing distribution order processing, and serving as a crucial link between customers, distributors, and logistics partners. Working in a vibrant, full in-office environment at our Calgary head office, you will collaborate closely with a supportive team to manage daily administrative checklists and support key business workflows.

In this Distribution Account Administrator role, your daily tasks will involve balancing order coordination with clear communication. You will process distribution orders, coordinate trucking schedules, generate shipping documentation, and ensure exceptional service delivery. If you are a proactive team player who thrives in a fast-paced environment and enjoys customer-facing interaction, this Distribution Account Administrator position offers an outstanding entry point into a rewarding organization.

This Distribution Account Administrator contract begins as a 2-month temporary assignment with strong potential to extend up to 6 months, offering a pathway toward a permanent placement. Working full-time hours from 8:00 AM to 4:00 PM, Monday through Friday, you will work side-by-side with experienced administrative peers in a supportive, team-oriented workspace. Take the next step in your business administration career today with Randstad Professional!

Advantages
• Process incoming distribution orders through the internal system accurately according to daily checklists.
• Coordinate transportation and delivery schedules with trucking companies, suppliers, and manufacturing plants.
• Prepare and issue critical shipping documents, including waybills and customer invoices.
• Maintain open communication with customers, distributors, and sales teams to provide order updates and shipping dates.
• Assist with basic accounts receivable (AR) duties and billing reconciliations as required.
• Utilize Microsoft Excel and Microsoft Teams daily for schedule tracking, reporting, and team collaboration.
• Triage customer inquiries or delivery discrepancies promptly to ensure smooth operational resolution.

Responsibilities
• Competitive hourly pay rate of $22.00 to $26.00 per hour based on experience.
• Steady full-time schedule, working Monday to Friday from 8:00 AM to 4:00 PM.
• 2-month temporary contract with strong possibility of extension up to 6 months or transition to permanent.
• Collaborative, open-concept team office environment with comprehensive side-by-side training.
• Weekly pay structure through Randstad.
• Opportunity to expand your expertise in logistics, customer relations, and business administration.

Qualifications
• Hands-on experience or familiarity with Accounts Receivable (AR) functions is considered a strong asset.
• Previous experience or understanding of logistics, trucking coordination, or distribution management.
• Proficient in Microsoft Office Suite, specifically Microsoft Excel and Microsoft Teams.
• Outstanding written and verbal customer service skills with a strong attention to detail.
• Ability to commit to a 100% full in-office role in Calgary, AB.
• Strong organizational capabilities and ability to multi-task in a collaborative, team-oriented setting.

Summary
At Randstad Professional, we are dedicated to helping talent connect with exceptional organizations where they can excel. Our specialized recruiters are industry experts who understand your skills and are passionate about helping you advance your career in business administration. If you are ready to jump into this Distribution Account Administrator opportunity in Calgary, apply directly today to connect with our team!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.