Posted 3 months ago
Document Controller
@ Cementation Canada
North Bay, Ontario
Overview
Cementation Canada is hiring a full-time Document Controller in North Bay or Sudbury, Ontario, reporting to the Lead Project Controller. The role establishes, maintains and distributes project documentation, manages version control and coordinates document transmittals with clients and project teams. The salary range is $58,000 to $67,000, with eligibility for a discretionary corporate bonus.
Pay:
$58,000–$67,000 a year
Responsibilities:
- Manage receipt, distribution, filing and archiving of project documentation
- Maintain document control registers and version control
- Coordinate document transmittals with clients, consultants and subcontractors
- Monitor review and approval workflows and follow up on overdue actions
- Prepare document control status reports and compile close-out documentation
Requirements summary:
- 3+ years document control experience on construction, mining or industrial projects
- Proficiency in Microsoft Office, especially Excel and Word
- Experience with EDMS such as SharePoint or Autodesk Docs
- Experience with Adobe, Docusign or similar approval software
- College or university diploma in Business or Information Management an advantage
Tools & skills
Source and dates
Source type not verified · applicantpro
- Employer posting date
- 2026-08-16
- First seen by our source
- 2026-10-15
- Source record updated
- 2026-10-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: minimal · ground: minimal |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | Ontario Common Core certification |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Fields of study | Business, Administration, Information Management |
| Perks mentioned | Performance bonus, Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Cementation Canada
| Field | Value |
|---|---|
| Open jobs on Jobsy | 26 |
Location: North Bay, ON / Sudbury, ON
Reports To: Lead Project Controller
Posted: August 17, 2026
Salary Range: $58,000 to $67,000
Incentive Opportunity
In addition to base compensation, this role is eligible to participate in Cementation's discretionary corporate bonus program.
Who We Are
Cementation is a leading underground mine contracting and engineering company-we design and build mines, safely. Our team specializes in delivering design-build solutions for technically complex projects, with a strong track record in world-class shaft sinking and mine development.
Collaboration is at the core of everything we do. We foster a culture where respect is foundational, innovation is encouraged, and safety is never compromised.
At Cementation, we value experience and are inspired by potential.
About this Position
Reporting to the Lead Project Controller, the Document Controller is responsible for establishing, maintaining, controlling, and distributing project documentation to ensure accurate, current, and accessible records throughout the project lifecycle. The role supports project compliance, document quality, version control, and efficient communication between project teams, clients, and stakeholders.
Essential Duties and Responsibilities
Health & Safety
- Be aware of any health and safety hazards or infractions and report same to Health and Safety Department.
- Ensure the measures and procedures prescribed by the applicable Occupational Health and Safety Act and Regulations are carried out in the workplace.
- Work in compliance with all Health and Safety rules and regulations for Cementation.
- Be a champion for safety, advocating safe behavior while incorporating safety into continuous improvement deliverables.
General Duties and Responsibilities
This description lists the core responsibilities and duties of the position. Additional duties deemed to be within the incumbent's capabilities, on an as-required basis, may be assigned by management.
Daily Responsibilities:
- Manage the receipt, distribution, filing, retrieval, and archiving of all project documentation.
- Maintain document control registers and ensure all documents are current, complete, and accurately version controlled.
- Review incoming and outgoing documents for compliance with project standards and numbering conventions.
- Coordinate document transmittals between Cementation, clients, consultants, subcontractors, and project teams.
- Monitor document review and approval workflows and follow up on overdue actions.
- Ensure project records, drawings, RFIs, correspondence, meeting minutes, and change documentation are properly maintained.
- Support project teams by providing timely access to controlled documents and records.
- Prepare regular document control status reports and support project close-out by compiling final documentation.
- Administrate project's role-based access and securities in line with company security protocols.
- Perform additional duties as assigned.
Long Term Responsibilities:
- Establish and continuously improve standardized document control processes across projects.
- Maintain document management systems and support implementation of new digital tools and workflows.
- Promote document quality, consistency, and compliance with client and Cementation requirements.
- Collaborate with project teams to improve document management practices and training.
Travel Requirements
- This position may require travel to our project sites and offices.
- Travel period may range from one day to several days.
- Travel may include international assignments.
Supervisory Responsibilities
- This position has no direct supervisory responsibilities
Education and Experience
- College diploma or University degree in Business, Administration, Information Management, or a related field would be advantageous.
- 3+ years' experience in document control on construction, mining, engineering, or industrial projects.
- Experience managing controlled project documentation and familiarity with contract documentation.
Skills, Knowledge, and Abilities
- Proficient in Microsoft Office, particularly Excel and Word.
- Experience with electronic document management systems (EDMS) such as SharePoint, Autodesk Docs, or similar.
- Experience in Adobe, Docusign or other similar approval software.
- Strong attention to detail with excellent organizational and document management skills.
- Excellent written and verbal communication, presentation, and organisational skills.
- Conducts self in a professional manner and is adaptable and flexible to meet the needs of the role.
- Ability to manage multiple priorities while maintaining document accuracy and confidentiality.
- Supporting sites.
Candidacy
Please note that to be considered, you must be a Canadian citizen or have written authorization to work in Canada under federal immigration requirements and currently be residing in Canada.
Our Commitment to Diversity, Equity, and Inclusion
At Cementation Americas, we are committed to fostering a diverse and inclusive workplace where every employee is treated with dignity and respect. We believe that a diverse workforce strengthens our team and drives innovation, and one of our core values is ensuring all employees have the opportunity to succeed. We welcome applications from individuals of all backgrounds and assess all candidates fairly and without discrimination.
Why Work with Us?
Apply now if you want to:
- Be engaged in meaningful work.
- Share your voice to improve one-of-a-kind operations.
- Receive highly competitive compensation and benefit packages are highly competitive.
- Continue your education and training.
Apply Now
Ready to join our team? Start your application today by entering information into the form on the right-hand side of this page. When submitting your resume, be sure to include all relevant qualifications-such as Ontario Common Core certifications-along with any other applicable training or credentials.
Thank you for your interest in working with our teams at Cementation!
Comprehensive Benefit Package AvailableJournal
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