Executive Assistant

Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day.

A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and health & dental benefits, tuition assistance, and continuous learning and development.

The Executive Assistant to DVP, General Manager, Calgary defines the luxury lifestyle shopping experience through building lasting relationships with our people, customers and partners by providing exceptional administrative support to either the Senior Leadership, as well as handling overflow work for the team when required.

Specific responsibilities include (but are not limited to) the following:

• Schedule all meetings and manage/maintain dynamic calendar of Senior Leadership

• Responsible for inputting and authorizing all time and attendance requests, including vacations, for their team

• Review and handle all correspondence including drafting of responses and produce official correspondence as required

• Book and manage travel schedule including all arrangements

• Track, record and prioritize all items requiring action and ensure follow-up in a professional and timely manner

• Maintain electronic and paper filing

• Administer expenses, track and ensure accuracy and timeliness of invoices and expense report reconciliation

• Prepare and coordinate material for key meetings, including creation and enhancement of presentation and support materials, managing IT requirements

• Order catering and book meeting rooms; set-up and strike-down meeting rooms pre- and post-meeting

• Provide support for incoming calls, requests, and meetings as assigned

• Other duties as assigned

• Complies with all Health & Safety policies and requirements

The ideal candidate:

• Demonstrated 5 years of progressive administrative experience required; direct experience supporting a Senior Level Executive is preferred

• Proven success in a high volume work and shifting priority environment

• Advanced proficiency in MS Word, Excel, Power Point, Outlook, Internet

• Experience with coordinating complex travel arrangements and heavy calendar management is a must

• Driven to over-achieve and exceed expectations

• Ability to work under stressful situations and time pressures

• Ability to provide customer focused solutions

• Methodical; ability to plan and organize with strong attention to detail

• Sensitivity to confidential information

• Strong communicator; demonstrates professionalism, empathy, influencing, and interpersonal skills, combined with clear written / verbal communications

• Ensure compliance with privacy policies, regulations, and cyber security measures

Holt Renfrew is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity and require accommodation, please email [email protected] and let us know so we can ensure you have an accessible candidate experience throughout the recruitment process. All requests are confidential and used only to meet candidate needs.

Hiring Range / Échelle salariale à l’embauche :$72,566.66 - $88,900.00 / 72.566,66$ - 88.900,00$ (per year / par an)Final compensation for this position will be determined based on the candidate's unique skills, expertise, individual qualifications, and assessed contributions to the role following the completion of the interview process. The range stated is the starting range for this position. Offers may vary with experience, qualifications, performance, and local market conditions. We strive to offer competitive compensation that aligns with a candidate's contributions to our team, along with a comprehensive benefits package, enticing perks, pension matching, incentives, and our coveted employee discount. / La rémunération finale pour ce poste sera déterminée sur la base des compétences uniques du candidat, de son expertise, de ses qualifications individuelles et de l'évaluation de sa contribution au poste à l'issue de la procédure d'entrevue. La fourchette indiquée est la fourchette de départ pour ce poste. Les offres peuvent varier en fonction de l’expérience, des qualifications, du rendement et des conditions du marché local. Nous nous efforçons d'offrir une rémunération compétitive qui corresponde à la contribution du candidat à notre équipe, ainsi qu'un ensemble complet de garanties, d'avantages attrayants, de cotisations de retraite assorties par l'employeur, de primes d'encouragement et notre très convoitée remise d'employé.