Executive Assistant

Location: Toronto, ON, Hybrid, 3 days on-site per week with potential for 4 days
Language: Excellent written and spoken English communication skills
Duration: 18-month contract

About the Opportunity
We’re seeking an experienced Executive Assistant to provide high-level support to a busy senior executive within a small, collaborative regulatory organization. This is an opportunity to become a trusted right hand, helping an accomplished, tech-savvy leader make the best use of their time while keeping priorities moving forward.

You’ll join a close-knit organization of approximately 50 employees where communication, curiosity and teamwork matter. This role is ideal for someone who thrives with autonomy, builds strong relationships and is comfortable taking ownership rather than waiting for direction.

What’s In It for You
You’ll earn a competitive salary of $80,000–$85,000 while gaining exposure to senior leadership and opportunities to build your knowledge of board support. You’ll work in a business-casual, collaborative environment where initiative is valued and you’ll have the opportunity to make a meaningful impact on how a busy executive operates.

Your Responsibilities
• You’ll actively manage a complex executive calendar, anticipating conflicts, protecting priorities and ensuring time is allocated effectively.
• You’ll serve as a proactive partner to the executive, taking ownership of tasks and confidently recommending solutions.
• You’ll review and synthesize high volumes of information, providing concise summaries, context and options for efficient decision-making.
• You’ll manage expense reporting and related administrative requirements with accuracy and discretion.
• You’ll provide backup board-related support as needed, offering an opportunity to expand your governance knowledge.
• You’ll maintain frequent communication with the executive and collaborate closely with colleagues across the organization.

Skills and Qualifications
• 5+ years of solid Executive Assistant experience supporting senior leaders, with C-suite or VP-level support considered.
• Advanced proficiency with Microsoft Office, OneNote and OneDrive, combined with strong overall technical aptitude.
• Exceptional written communication skills with the ability to summarize complex or high-volume information clearly.
• Proven ability to manage demanding, frequently changing calendars with strong judgment and attention to detail.
• A confident, assertive approach, with the ability to respectfully push back, take initiative and work independently.
• Strong interpersonal skills, curiosity and a team-oriented mindset suited to a smaller organization.
• Non-profit, regulatory or similar sector experience is an asset but not required.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.