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Posted 6 months ago

Executive Assistant / Operations Administrator

@ Brainsights

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Toronto, Ontario

RemotePart-time
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SIGNALS

Overview

Brainsights is hiring a part-time Executive Assistant / Operations Administrator for about one day per week. The role covers billing and invoicing, customer and employee onboarding and offboarding, project coordination, vendor communications and day-to-day operational workflows. Remote work is offered, with an in-person interview required in Toronto.

Responsibilities:

  • Handle billing and invoicing processes
  • Support onboarding and offboarding of customers and employees
  • Coordinate customer projects
  • Manage vendor communications
  • Maintain daily operational workflows

Requirements summary:

  • Experience in administrative or operations roles
  • Exposure to billing, invoicing and CRM systems
  • Strong written communication skills
  • Exceptional organization and attention to detail
  • Proactive, works independently

Tools & skills

CRM systems
Source and dates

Source type not verified · humi

Employer posting date
2026-05-15
First seen by our source
2026-10-27
Source record updated
2026-10-27

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

DepartmentAdministrative
Travelair: none · ground: none
Work settingHome
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Brainsights

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FieldValue
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Job description

About the Role

We are seeking a highly organized, proactive Executive Assistant / Operations Administrator to support a range of operational, administrative, and project management tasks. This is a flexible, part-time role ideal for someone who thrives in a dynamic environment and enjoys bringing structure and efficiency to growing teams.

Key Responsibilities

  • Handle billing and invoicing processes
  • Support administrative tasks related to onboarding and offboarding (customers and employees)
  • Assist with customer project coordination and management
  • Handle vendor communications and coordination
  • Help maintain smooth day-to-day operational workflows

Qualifications & Experience

  • Demonstrated experience in administrative and/or operations roles
  • Exposure to billing, invoicing, and customer relationship management (CRM) systems
  • Strong written communication skills
  • Exceptional organizational skills and attention to detail
  • A proactive, solution-oriented mindset with the ability to work independently

Additional Details

  • This is a remote role, but candidates must be available for an in-person interview in Toronto
  • Expected commitment is approximately one day per week

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