Posted 3 days ago
Executive Coordinator
@ The Sutherland Group of Companies
West Kelowna, British Columbia
Overview
The Sutherland Group of Companies is hiring an Executive Coordinator to support the Vice President, Operations and the senior leadership team with executive, administrative, project and business support. The work covers managing schedules, meetings, travel, reports, document control and cross-department coordination. The role pays $60,000 - $70,000 per year, is ideally based in West Kelowna, BC, and remote work may be considered.
Pay:
$60,000–$70,000 a year
Responsibilities:
- Coordonner calendriers, réunions et voyages de la direction
- Préparer rapports, présentations et documentation d'affaires
- Assurer le suivi des engagements et des échéanciers
- Soutenir le démarrage de projets et la conformité
- Coordonner soumissions, propositions et appels d'offres
Requirements summary:
- Diplôme ou certificat en administration ou expérience équivalente
- 2 ans et plus d'expérience en soutien à la direction ou aux projets
- Maîtrise de Microsoft 365
- Excellentes communications écrites et orales
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · breezy
- Employer posting date
- 2026-11-03
- First seen by our source
- 2026-11-04
- Source record updated
- 2026-11-04
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Indigenous peoples, Women, People with disabilities, 2SLGBTQ+ |
| Education | College diploma (preferred) |
| Fields of study | Business Administration, Office Administration, Project Administration |
| Perks mentioned | Retirement plan, Performance bonus, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
The Sutherland Group of Companies
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Solving complex heavy industry problems with integrated management solutions.
Full company description
The Sutherland Group of Companies is an integrated network of heavy industry experts creating supply chain solutions, with an offering that extends from equipment and logistics through to people and safety. In 1995, Chris, Melanie, and Robert Sutherland founded Sutco, the first of SG’s businesses, in Salmo, British Columbia with two logging trucks, a customer-centric approach, and a vision of building a family-oriented organization. To provide our customers with comprehensive solutions, we’ve expanded into The Sutherland Group of Companies over the years with the help of the Sutherland Family’s entrepreneurial drive. The range of services provided by our team of domain experts includes roadbuilding, blasting, aggregate sales, harvesting, mobile log chipping & grinding, barging, heavy equipment repair, and transportation services. We have a long-term vision to expand our capabilities to serve our stakeholders with a continued focus on innovation, professionalism, transparency, and safety. Above all, we ensure all our practices are in-line with environmental and sustainable standards. We are committed to meeting critical deadlines, running an efficient operation, and meeting our customers’ requirements and goals. The range of services provided by our team of domain experts includes: roadbuilding, blasting, harvesting, portable wood chipping, barging, and transportation services. We have a long-term vision to expand our capabilities to serve our stakeholders with a continued focus on innovation, professionalism, transparency, and safety. We ensure that all of our practices are in line with environmental and sustainable standards. We are committed to meeting critical deadlines, running an efficient operation, and meeting our customers’ requirements and goals.
- LinkedIn followers
- 2,149
- People associated on LinkedIn
- 27
- Reported office locations
- 101-2370 Bering Rd., West Kelowna, British Columbia V4T 3J6, CA
- Business categories
- Construction
- Marine Transportation
- Mining
- Logistics
- Transportation
- Industrial Manufacturing
- Industrial
- Supply Chain Management
- Forestry
- Other recorded names
- The Sutherland Group of Companies
- Specialties
- Load Brokering
- General Freight Transport
- Log Hauling
- Heavy Equipment Hauling
- Residual Hauling
- Harvesting
- Heavy Equipment Repair
- Barging and Marine Services
- Drilling and Blasting
- Road Building
- Yard Management
- Grinding
- Chipping
- and Equipment Financial and Rentals
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
The Sutherland Group of Companies is an integrated network of heavy industry experts creating supply chain solutions, with an offering that extends from equipment and logistics through to people and safety. In 1995, Chris, Melanie, and Robert Sutherland founded Sutco, the first of SG’s businesses, in Salmo, British Columbia with two logging trucks, a customer-centric approach, and a vision of building a…
| Field | Value |
|---|---|
| Industry | Transportation, Logistics, Supply Chain and Storage |
| Company size | 201-500 employees |
| Headquarters | West Kelowna, British Columbia |
| Organization type | Privately Held |
| Year founded | 1995 |
| Specialties | Load BrokeringGeneral Freight TransportLog HaulingHeavy Equipment HaulingResidual HaulingHarvestingHeavy Equipment RepairBarging and Marine ServicesDrilling and BlastingRoad Building |
| Open jobs on Jobsy | 19 |
| View page |
The Executive Coordinator provides executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. This role is responsible for managing executive schedules, coordinating meetings and travel, preparing reports and business documentation, tracking action items and deadlines, and supporting communication across departments. The Executive Coordinator also supports project startup activities, bid and proposal administration, document control, contract and compliance documentation, business development initiatives, and leadership programs. Acting as a central point of coordination between leadership, project teams, operations, accounting, and external stakeholders, this role helps ensure business priorities, projects, and administrative processes are organized, tracked, and completed efficiently.
Location: This position is ideally based in West Kelowna, BC, working closely with the Vice President, Operations and leadership team. We recognize that exceptional talent can be located outside the region, and remote work may be considered for the right candidate based on experience, qualifications, and alignment with the needs of the role.
Why Join the Sutherland Group?
- Diverse career opportunities across transportation, logistics, industrial services, and construction
- Competitive pay, comprehensive rewards, and benefits
- Opportunities to build a long-term career, not just a job
- A collaborative culture built on safety, respect, and transparency
- Meaningful work that supports the success of multiple businesses and teams
- Local roots and proud supporters of the communities where we live and work
Compensation
$60,000 - $70,000 per year
Compensation will be commensurate with experience, qualifications, and overall alignment with the requirements of the role.
Responsibilities
Coordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team.
Prepare reports, presentations, meeting materials, executive correspondence, and business documentation.
Track action items, commitments, deadlines, and key initiatives to ensure timely follow-through and accountability.
Support project startup activities, including permits, compliance documentation, vendor onboarding, and project administration.
Coordinate bid submissions, proposals, client documentation, tender packages, and business development activities.
Manage records, document control, contracts, approvals, filing systems, and other corporate administrative processes.
Support leadership initiatives, onboarding activities, meetings, employee events, and organizational programs.
Act as a central point of coordination between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders.
Additional responsibilities may be assigned as required.
Qualifications
Diploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or a related field.
2+ years of experience in executive support, administration, project coordination, business support, or a similar role.
Strong organizational, time management, multitasking, and problem-solving skills with a high degree of accuracy and attention to detail.
Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent written and verbal communication skills, with the ability to manage confidential information and build relationships across all levels of an organization.
Experience supporting senior leaders and coordinating projects, business initiatives, meetings, or administrative processes is considered an asset.
Experience with bid coordination, document control, contract administration, compliance documentation, or business development support is considered an asset.
Familiarity with ERP, CRM, project management, or document management systems is considered an asset.
Benefits & Total Rewards
- Extended health, dental and vision
- Life and travel insurance coverages
- Comprehensive wellness and paramedical support
- Employee assistance program
- Generous pension matching
- Referral bonus opportunities
About Sutherland Group
The Sutherland Group is a family of companies operating across transportation, construction, forestry, environmental, mining, marine, and industrial services. For 30 years, we have invested in our people, supported career growth, and delivered exceptional work for our customers and communities.
Join the Team
Ready to build your career with a team that lives its values every day? We seek people who are Curious & Adaptable, Trustworthy, Humbly Confident, Better Together, and ready to Make It Happen. We'd love to hear from you.
Different perspectives build better teams. The Sutherland Group of Companies is an equal employment opportunity employer. We are committed to hiring a diverse workforce and ensuring equity, diversity, and inclusivity in the workplace. We encourage applications from any protected basis such as persons with disabilities, women, LGBTQ2S+ persons, Indigenous/Aboriginal People of North America and any other basis under applicable law.
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