Posted 15 days ago
Facilities Administrator
@ Auxly
Staples, Ontario
Overview
Auxly, an international cannabis company, is hiring a full-time Facilities Administrator to coordinate maintenance work orders, asset records and facility inventory. The role requires 2 to 3 years of maintenance or facilities administration experience and CMMS knowledge is an asset. Salary is stated as $50,000 to $55,000 per year.
Responsibilities:
- Assign and track maintenance work orders in the CMMS
- Maintain asset data and preventive maintenance schedules
- Manage tool crib inventory and issue tools and supplies
- Submit RFQs and purchase orders and support vendors
- Conduct monthly facility inspections and track follow-up
Requirements summary:
- 2 to 3 years in maintenance administration or facilities support
- General understanding of tools, equipment and maintenance workflows
- Strong computer skills; CMMS experience is an asset
- Strong organization, multitasking and attention to detail
- Strong communication skills for cross-functional work
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-29
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office, Warehouse |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Auxly
| Field | Value |
|---|---|
| Open jobs on Jobsy | 3 |
Facilities Administrator
$50,000 - $55,000 per year
Auxly is an international cannabis company dedicated to bringing innovative, effective, and high-quality cannabis products to the medical, wellness and adult-use markets. Auxly's experienced team of industry first-movers and enterprising visionaries have secured a diversified supply of raw cannabis, strong clinical, scientific, and operating capabilities and leading research and development infrastructure in order to create trusted products and brands in an expanding global market.
In addition to performing the duties and responsibilities customarily expected of someone of your position, you shall also have the following specific duties and responsibilities:
Responsibilities
- Field incoming maintenance requests and assign work orders to technicians based on priority and skillset.
- Create, update, and close work orders in the CMMS (Fiix) with accurate documentation.
- Maintain asset data, preventative maintenance schedules, and equipment histories.
- Support KPI tracking (e.g., PM completion rates, response times, downtime tracking).
- Monitor and maintain tool crib inventory including tools, replacement parts, PPE, maintenance supplies, and facility consumables.
- Issue tools and supplies to technicians, ensuring proper sign-out and return processes.
- Track repairs, calibrations, and replacement schedules for tools and equipment.
- Research products, obtain quotes, and submit RFQs and PORs for approval.
- Maintain accurate stock levels, reconcile usage, and support vendor relationships.
- Support scheduling for contractors, vendors, and internal maintenance projects.
- Conduct or support monthly facility inspections and track follow-up actions.
- Assist with cost tracking, invoicing review, and departmental reporting.
- Greet and escort visitors, service vendors, and contractors as needed.
Other
- Participate in continuous improvement of maintenance and facilities processes.
- Support Health & Safety compliance by monitoring equipment inspection records.
- Other duties as assigned.
What We’re Looking For
- 2–3 years of experience in maintenance administration, facilities support.
- General understanding of tools, equipment, and maintenance workflows.
- Strong computer skills with the ability to learn new systems; prior CMMS experience is an asset.
- Strong organizational and multitasking abilities with high attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication skills and ability to work cross-functionally.
Auxly is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
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