Field Services Coordinator

The Field Services Coordinator/Planner is responsible for scheduling the execution of Field Services operations at customer sites. This role ensures that all parts, tools, instructions and order details are made available to the Field Services execution workforce and that the closest, qualified FSR (Field Service Representative) is scheduled for the job to meet customer requirements and workforce optimization. This role interacts with end customers so the Field Services Planner must have strong communication skills.

Job title: Field Services Coordinator
Location: Saskatoon, SK (Hybrid)
12 month contract (Potential of extension/ conversion)
Payrate: $38/h

Advantages
Location: Saskatoon, SK
Work Setup: Hybrid, Onsite 3 days per week
Contract Duration: 12 months
Competitive payrate

Responsibilities
Check/enrich Work Orders to be scheduled in bridge Field Services (bFS) or in other company systems
Urgency / requested date, customer information, correct installed base, scope of work, T&C, time to execute Work Orders are created automatically or by Order Management or Technical Support (CCC)
Prepare/prioritize the interventions in backlog, based on customer type VIP Gold / Strategic / non VIP, contracts with SLAs, customer availability, spare part and FSR or subcontractors’ availability
Assign all possible work orders at least for next 3 months, determining best date/timing balancing customer requirements, delivery of material needed, and skilled/certified FSR availability, while maximizing FSR utilization rate by minimizing travel, idle and overtime, combining multiple interventions to the same or nearby locations when possible.
Optimized scheduling has direct impact on Field Services Profit & Loss ! Communicate proactively with customers, confirming the intervention details and reminding to FSR the constraints (safety requirement and
equipment, permit to work, site access, timing, report, de-briefing with customers…)
Monitor the smooth execution of the interventions, rescheduling/cancelling if required, supporting remotely FSR on visit/calendar management, maintaining Work Orders data quality (like Billable info, Install product, planner deviation)
For non-connected external technicians only, complete the work orders on their behalf (time entries, deviation, site intervention report…)
Animate/Participate to regular meetings with Field Services Execution team (Short Interval Meeting, Sales & Operations Planning), building improvement plan based on weekly/monthly dashboard (like optimizing scheduling, reducing deviations, anticipating internal/external capacity need).

Qualifications
Skills:
Associate degree and/or equivalent experience (1-2 years experience)
Expertise in MS Office Applications
Excellent analytic skills, Self-starter, Quick learner
Good public speaking and communication skills
Experience in Customer Care Center preferred.

Good interpersonal communication and relationship with others (collaborate, convince)
Understand and communicate scope of work and Term & conditions to FSR
Understanding of impact of FSR utilization rate and work order
management on Profit & Loss
Proactive communication with Customers to ensure satisfaction

Summary
If you are detail-oriented, customer-focused, and thrive in a dynamic environment, we want to hear from you! Submit your resume today and join us in making an impact in global operations.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.