Finance and Administrative Coordinator - Youth Services

Organization Overview

Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

Youth Services at Our Place Peel supports young people ages 16-24 who are at-risk or experiencing homelessness in Peel Region. We work alongside young people using a Housing First for Youth approach. Our case management, clinical services, intake services, and prevention supports work with young people in emergency shelters, transitional programs, and the community to help build protective factors and mitigate the barriers that impact goal progress, particularly as it relates to housing goals.

What We Can Offer You:

• Paid Time off
• Casual Dress
• On-site parking
• Training and education allowance
• 100% employer paid benefits
• Wellness program
• Employee and Family Assistance program
• Opportunities for Growth!

Position Profile:

The Finance & Administrative Coordinator - Youth Services assists with overseeing and managing the daily administrative functions of the Youth Services Department at Our Place Peel, including program administration, meeting and calendar management, communications, task management, data management support, budget and expenditure support, and other backbone administrative functions for the Youth Services Department and leadership.

Role Overview

Responsibilities:

• Provide daily comprehensive and flexible administrative support to the Youth Services Department.
• Manage harm reduction supply inventory and data entry at all sites, including disposal of expired products as per regulation and ordering of additional supplies
• Manage shift schedules, time card data entry, and staffing needs for all Youth Services programs, including intake, diversion, case management, and other programs as required.
• In collaboration with other departments, provide support for staff and youth training, event, and meeting coordination
• Monitor and track contract expiration and renewal dates for external service agreements
• Manage onboarding, training, and continuing education tracking for the team. Identify needed training for staff and arrange for training access.
• Manage IT processes for Youth Services staff required at onboarding, including setting up of equipment and ensuring proper badging and access is obtained.
• Establish and execute communication structure to ensure timely and relevant communications are provided to both internal and external stakeholders.
• Provide support to leadership in preparing presentations and slide decks for all events and meetings
• Compile statistical information and prepare monthly reports as required for program evaluation and development.
• Monitor and audit data entry as per program requirements in all relevant databases (Caseworks, HTI, IHCMS, nCourage). Notify leadership timely with any identified concerns or gaps.
• Monitor budgets and expenses for the Department, including cash transfers, transportation needs, etc.
• Ensure that professional standards are maintained as related to client documentation and monthly statistical reporting.
• Foster a positive and supportive working environment.
• All other duties as required.

Qualifications:

• Diploma in social services, financial administration, or in a related field or an equivalent combination of education and/or experience.
• Administrative/office management experience, including data entry, financial management and statistical reporting.
• Knowledge of housing first for youth, trauma informed care, and harm reduction practices an asset.
• Cultural competency sensitivity and commitment to working through an EDIB, anti-oppressive, anti-racism framework.
• Understanding of issues relating to youth homelessness and the barriers youth face in attaining and maintaining their housing, as well as an understanding of the broader housing sector in Peel.
• Valid First Aid, CPI/UMAB Certifications.
• WHMIS and Food Handling Certification is recommended.
• A valid Ontario’s full G Driver’s Licence is required, with a clean driver’s abstract. A $2,000,000 minimum liability car insurance coverage is also mandatory.
• Completion of a successful Vulnerable Sector Check/Criminal Record Check will be a condition of employment.

How to Apply:

If you are a compassionate, highly motivated and results-oriented individual, with a passion for supporting youth, please send your updated resume and cover letter by clicking "Apply Now". We thank all applicants for their interest in Our Place Peel. We thank everyone that applies. Only qualified candidates selected for interviews will be contacted.

Our Place Peel is an equal opportunity employer. Accommodations for disabilities will be provided to support participation in all aspects of the recruitment process upon request.

We are dedicated to providing an atmosphere free from barriers in order to promote equity, inclusivity and diversity. We celebrate and welcome the diversity of all employees!

DISCLAIMER

This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job

Role Type: Full-time, permanent

Location: Head Office

Vacancy: Current Opening