HR and Payroll Coordinator (Permanent, full-time) #2026100

Position: HR and Payroll Coordinator

Vacancies: 1

Union: Non-union, Out of Scope

Employment: Permanent, Full-time

Application Deadline: November 25, 2026, at 11:59 PM

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About John Howard Society of Saskatchewan

We're a well-established non-profit provincial organization that provides effective, just, and humane services in response to the causes and consequences of crime, and assists individuals who are at risk or are involved in the criminal justice process. Our team includes both unionized (SGEU) and out-of-scope staff.

Our Mission

The John Howard Society of Saskatchewan provides prevention, intervention, support services, and advocacy for individuals who are at risk or are involved in the criminal justice process.

Our Vision

Communities have effective, just, humane practices that support positive social outcomes.

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About the role

We're looking for an experienced payroll professional to own our payroll and benefits. Every two weeks, you'll make sure our employees are paid accurately and on time, in line with legislation, our collective agreement and our policies. You'll be the go-to person for payroll and benefits questions from employees and managers. You'll work closely with the Director of Human Resources, Finance, our program managers, and our benefits, pension and union partners.

What you'll do

• Run biweekly payroll from start to finish in Rippling: review approved timesheets, enter adjustments, process the pay run, reconcile results, and save and distribute payroll reports.
• Set up and maintain pay, accruals and deductions for new hires, terminations, leaves, returns, promotions, status changes and seniority increases, including retroactive pay.
• Prepare and submit Records of Employment (ROEs).
• Administer group benefits (Equitable Life) and pension (Desjardins): enrolments, changes, terminations, remittances and reconciliations.
• Calculate, remit and reconcile SGEU union dues, and maintain and post seniority lists under the collective agreement.
• Process garnishments and other statutory and voluntary deductions.
• Complete year-end payroll, including T4s and annual payroll reporting.
• Support Finance with payroll journal entries, deduction reports, and grant reporting.
• Complete new hire set-up and maintain accurate electronic employee records.
• Maintain the approved drivers list with SGI.
• Build and maintain written payroll procedures, and produce ad hoc reports as needed.

What you bring

• At least two years of Canadian payroll experience, including ROEs, T4s and statutory deductions.
• Payroll Compliance Practitioner (PCP) certification from the National Payroll Institute, or an equivalent combination of education and experience.
• Strong Excel skills and comfort with cloud-based HRIS and payroll systems.
• Close attention to detail, strong math skills, and the ability to meet fixed deadlines.
• Sound judgement with confidential information.
• Clear, friendly written and verbal communication with staff at every level.
• A satisfactory Criminal Record Check, completed within three months of applying.

Assets

• Experience with Rippling.
• Payroll experience in a unionized environment.
• Benefits and pension administration experience.
• Knowledge of The Saskatchewan Employment Act.
• Non-profit or grant-funded experience.

Additional Information

The above statements reflect general details considered necessary to describe the principal functions of the job and shall not be construed as the detailed description of all work assignments that may be inherent to the position.

Your past doesn’t need to define your future. JHSS requires a Criminal Record and Vulnerable Sector Check for all eligible employees, though the presence of a criminal record will not alone preclude employment and will be investigated to determine the circumstances and the relevance of the convictions for the position being considered in accordance with any applicable legislation.