HR Operations and Administration Specialist

Our client is seeking a highly driven and adaptable Human Resources Operations and Administration Specialist to join their growing organization. This hands-on, execution heavy role manages daily HR processes with a focus on recruitment. Our client is an established, privately owned, medium sized company located in the North Waterloo Region.

About the Opportunity

Become a trusted advisor. Take initiative, exercise sound judgment and make practical day-to-day decisions independently to thrive in this fast-paced operational environment. The ideal candidate is curious, motivated, takes ownership of their work and is committed to developing their skills, judgment and professional capability.

Join an organization where you can expect:

• Competitive base salary starting at $70,000 annually (negotiable)
• Benefits and Pension Plan
• Full-time, permanent, in-office position
• Stable organization with a strong growth outlook
• Collaborative environment where contributions are recognized and valued
• Direct exposure to leadership and operational teams
• A role where speed, accountability, judgment and ownership matter
• Mentorship from an experienced HR leader with exposure to all areas of HR
• Opportunity to build a long-term HR career in a growth-driven environment

What You’ll Do

Keep overall HR and recruitment activity moving seamlessly across the organization and report directly to the HR Leader.

• Coordinate full-cycle recruitment activities across multiple positions
• Draft job ads, manage advertising and resume collection
• Review applications and move candidates through screening and interview stages
• Coordinate interviews and maintain communication with candidates and hiring managers
• Support onboarding and employee lifecycle processes
• Maintain employee records including training, job descriptions and HR documentation
• Assist with workforce related initiatives
• Conduct job analyses for new and existing roles
• Assist with policy updates, implementation and communication
• Prepare professional correspondence, reports and HR related documentation
• Work closely with leadership and operations to ensure HR activity supports business needs
• Complete administrative and coordination tasks to support overall HR and H&S functions

What You Bring

• 2–5 years’ experience in HR, recruitment and workforce coordination
• Post-secondary education in HR or related field
• Working knowledge of the ESA, OHSA and related employment legislation
• Experience in manufacturing, construction or trades considered an asset
• Confidence making independent day-to-day decisions within the scope of the role
• Thrive in a fast-paced and dynamic environment
• Highly organized and able to prioritize effectively, know when to pivot and change direction
• Communicate clearly, professionally and efficiently
• Take initiative and ownership of work
• Enjoy recruitment, candidate interaction and hands-on operational and administrative work

How To Apply

Are you ready to grow your HR career? Email your resume in confidence for this existing vacancy by end of day Friday November 13, 2026 to:

Ward & Uptigrove HR Solutions

[email protected]

Due to the confidential nature of this recruitment process, details about the employer will only be shared with those candidates selected to move forward to the interview phase.

We are dedicated to maintaining a respectful, fair, equitable work environment and welcome submissions from all qualified applicants. If accommodation is required during the selection or interview process it will be available upon request. This job posting is available in an accessible format upon request. Only candidates chosen to move on in the process will be contacted. At this time, we are not using artificial intelligence to screen, assess or select candidates in our hiring process.