Human Resources Administrator

NorthWind Core Values

OUR CULTURE | GROWTH MINDSET | TEAM FIRST | PERFORMANCE AND PURPOSE DRIVEN

NorthWind is currently looking for a permanent, full-time Human Resources Administrator to work from our Edmonton South-side location. The successful candidate will have a passion for Human Resources and will be responsible to propel the NorthWind Company culture with ongoing team building, engagement ideas, planning and organizing. All the while, you will also provide general office and administrative support to the overall operations of the business and to a team of environmental professionals. Are you an organized and creative person who enjoys building relationships?

We are offering a competitive starting wage, company benefits and company matching RRSP program.

Responsibilities:

• Provide administrative support to the CEO, Human Resources and general administration to all teams, including researching and compiling information; data entry; and preparing weekly and monthly reports.
• Administration of RRSP and benefit program and preparation of group premium and RRSP reconciliations.
• Provide recruitment support: screening applicants and interview set-up, post-interview documentation, onboarding (and offboarding) and training.
• Responsible for data/file management processes related to new hire, employment changes and termination process across all related databases for all personnel.
• Assist in the development and implementation of policies and procedures.
• Prepare and review various documents and communications, as required.
• While maintaining the integrity and confidentiality of personnel files, ensure all data systems are kept up to date with correct information.
• Administration of HR/Payroll programs. Ensure communications, presentations and other documents are posted and updated as required.
• Plan, organize, manage and communicate Company events and social functions for such things as summer barbecues, seasonal functions and a variety of social committee events, etc.
• Actively engages and promotes positive company culture by initiating and participating in company and employee engagement opportunities.
• Ability to create a relevant and engaging presence on Company social media and corporate website is considered an asset.
• Continuously develop and maintain professional positive relationships.
• Monitor and negotiate service contracts upon expiry.
• Continuously seek to identify, improve, and automate current processes to improve the organization.
• Liaise with internal IT technician to trouble shoot and resolve any issues.
• Assist with records management and filing.
• Answer, screen and forward incoming phone calls.
• Ensure office space and shared amenities are maintained, tidy and presentable, with all necessary supplies inventory, such as stationary supplies and kitchen supplies.
• Provide support to colleagues in other branches as needed.

Qualifications and Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams and Outlook).
• A minimum of 2 years in an administrative role; an administrative Certificate or Diploma is considered an asset.
• Human Resources experience and/or education is considered an asset.
• High level of discretion dealing with confidential information.
• Event planning experience is considered an asset.
• Experience with Payworks and/or DATS is considered an asset.
• Exceptional communication, organizational and time management skills.
• A strong grasp of punctuation, sentence structure and grammar is important.
• A flexible and responsive team player who is comfortable working with all levels of the organization.
• Ability to be resourceful and proactive when issues arise.
• Ability to work with and take direction from multiple colleagues.
• Always approachable and professional in approach.
• Able to keep several projects moving forward at once; nothing slips through the cracks.
• Ability to work independently while prioritizing your workload.
• Proactively anticipates and prepares for upcoming agendas. Takes initiative; doesn’t wait for direction and looks for things to do; always looking to improve processes.
• Ability to work with minimal supervision and within a team environment.
• Ability to problem-solve and make decisions in a fast-paced environment; adaptable to change.
• An unofficial company cheerleader, enthusiastically embracing the values, vision and culture of our organization: Regularly demonstrates a desire to be a team player and goes above and beyond.
• Class five (5) driver’s license required.
• Punctual

As a small company we encourage professional growth which allows for varied opportunities often not available in a larger company. From our Core Values - we collaborate as a team to strive for individual and company success. We have an excellent employee culture and a comfortable and relaxed workplace, including an on-site fitness center for personal use. NorthWind values a safe work environment, valued employees, client satisfaction and environmental stewardship.