Human Resources Co-op Student

HUMAN RESOURCES CO-OP STUDENT

RNS Health Care Services is seeking a motivated and organized Human Resources Management Student to support the Human Resources department as part of an accredited CO-OP / Work Integrated Learning program.

POSITION SUMMARY

The Human Resources Co-op Student provides administrative and operational support to the Human Resources department, with approximately 50% of the role dedicated to recruitment and talent acquisition activities.

Key responsibilities include supporting HR administration, maintaining accurate employee records, coordinating onboarding and training activities, assisting with recruitment processes, and contributing to departmental projects as required.

The successful candidate must be actively enrolled in an accredited college or university program that supports a co-op placement between 4-8 months. Working under the direction of the People and Culture Leader, the Co-op Student will contribute to the effective delivery of HR services, ensuring recruitment documentation, employee records, and related administrative processes are maintained accurately and in accordance with RNS policies, procedures, and confidentiality requirements.

RESPONSIBILITIES (This list is not exhaustive)

Recruitment and Talent Acquisition – 50%

• Review applications and resumes against established position requirements.
• Conduct initial candidate outreach and pre-screening interviews.
• Coordinate interviews and communicate with candidates throughout the recruitment process.
• Maintain candidate information, application statuses, and recruitment records in the Applicant Tracking System (ATS).
• Track candidate progress, follow up with applicants, and assist with vacancy updates.
• Support recruitment events, college career fairs, and other recruitment initiatives.
• Assist with recruitment reporting, tracking, and related administrative activities.
• Provide recruitment support and complete assigned tasks in accordance with established processes and timelines.
• Assist with preparing, posting, and updating job advertisements across recruitment platforms and career sites.
• Support employer branding initiatives and RNS recruitment campaigns.

HR Administration and Employee Records – 20%

• Assist with maintaining accurate and up-to-date employee files and HR records.
• Collect, track, and file required employment documentation and service requirements.
• Monitor expiring employee certifications and outstanding documentation and assist with follow-up.
• Enter, update, and maintain accurate employee information and HR data within designated HR systems, supporting routine reporting and recordkeeping requirements.
• Maintain the confidentiality and security of employee and candidate information.
• Support the administration and tracking of employee forms, acknowledgements, and policy sign-offs.

Onboarding and Training Support – 15%

• Assist with employee onboarding processes and preparation of onboarding documentation and materials.
• Track onboarding documentation and completion of required employment requirements.
• Assist with maintaining training records and updating employee information in HR systems.
• Provide administrative support for employee training and development activities.

General HR Support and Projects – 15%

• Assist with employee engagement, recognition, and other departmental initiatives.
• Support the preparation and maintenance of HR reports, forms, policies, and procedures.
• Assist with HR projects, process improvements, and departmental initiatives.
• Provide general administrative support to the Human Resources team.
• Perform other related duties as assigned.

Performance Expectations

• Complete assigned tasks accurately and within established timelines.
• Maintain organized and accurate recruitment and HR records.
• Communicate professionally with candidates, employees, and internal stakeholders.
• Demonstrate initiative, reliability, and a willingness to learn.
• Follow company policies and maintain strict confidentiality.
• Work collaboratively with the HR team to support departmental priorities.

QUALIFICATIONS AND REQUIREMENTS

• Currently enrolled in a Human Resources Management program at an accredited post-secondary institution.
• Participating in an academic co-op program.
• Proficiency in Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet established deadlines.
• Demonstrated professionalism, discretion, and ability to maintain confidentiality.
• Ability to work collaboratively and follow established policies, procedures, and instructions.