Human Resources Coordinator

This role primarily coordinates full-cycle recruitment, working closely with hiring managers to identify staffing needs and support the selection of qualified candidates. Responsibilities include preparing job postings, sourcing candidates, screening applications, coordinating and conducting interviews, completing reference checks, preparing employment offers, and coordinating new employee orientation and onboarding. The role maintains accurate recruitment records and supports a positive, professional candidate experience throughout the hiring process.

The position also supports the broader Human Resources function through HRMS administration, employee record maintenance, HR and payroll documentation, and assistance with training, benefits administration, disability management, and employee and labour relations, as required.

Reports directly to the Director, Human Resources & Administration

CORPORATE RESPONSIBILITIES

• Fosters positive and constructive interpersonal relationships with the Board of Directors, staff, volunteers, and clients, visitors, outside agencies, government officials and related professional associations.
• Maintains and adheres to all relevant legislation.
• Maintains and adheres to organizational policies and procedures.
• Abides by all Occupational Health and Safety Policies.
• Demonstrates management practices, which are consistent with the guiding principles of the Organization.

JOB RESPONSIBILITIES

• First point of contact for HR inquiries for employees, supervisors and managers
• Coordinate all aspects of recruitment and selection, including employee sign-on, orientation and onboarding functions
• Maintain the human resources management system (HRMS) and human resources files, including coordination of data collection, input, reports, follow-up, maintenance and HR metrics and liaising with payroll
• Coordinate training sessions, maintain and update the Organization's training calendar; maintain training records, including tracking, filing, archiving, and reporting
• Administer compensation and benefit plans, including responding to inquiries from employees, providing plan information and liaising with carriers when required
• Assist with the administration of the Organization's disability management program, including WSIB claims and case management; short-term disability and long-term disability claims.
• Support the labour relations function and attend labour management meetings as required
• Support the development, implementation and continuous improvement of HR programs, policies, procedures, tools and forms
• Develop, maintain and work to improve job-related standard operating procedures
• Assist the Human Resources team in other key functions as required and perform all other duties as assigned
• Provide back-up coverage for Central Administration Services as needed

QUALIFICATIONS

• College diploma or University Degree in the field of Human Resources, Industrial/Labour Relations or a related discipline
• Completion of the membership and coursework requirements leading to a professional Human Resources designation (i.e., Certified Human Resources Professional - CHRP)
• Two to three years of related work experience in all aspects of human resources, preferably in a unionized environment
• Professional, proven customer service skills with the ability to communicate effectively
• Excellent interpersonal skills, able to work both independently and within a team
• Attention to detail, sound judgment and strong problem-solving skills
• Excellent time management, planning and organizational skills with the ability to prioritize competing demands in a fast-paced, changing environment
• Demonstrated proficiency in Microsoft Office Suite software programs and the ability to adapt quickly to applicable software
• Ability to work under conditions of strict confidentiality is essential
• A demonstrated commitment to enhancing a safety culture