Posted 27 days ago
Insurance and Fleet Coordinator
@ Trimark People Solutions
Alert Bay, British Columbia
SIGNALS
Overview
'Namgis First Nation is hiring an Insurance and Fleet Coordinator in Alert Bay, BC, reporting to the Comptroller. The role coordinates insurance administration, policy renewals, claims records and fleet and asset tracking for the Nation. The posting states a full-time, on-site position at Level 14, $52,160 to $60,912 per year, commensurate with experience.
Responsibilities:
- Maintain insurance policy records and certificates
- Coordinate annual insurance renewals with brokers
- Maintain inventory of vehicles, equipment and fleet assets
- Schedule preventative maintenance and track repair records
- Prepare reports on fleet, insurance and claims activity
Requirements summary:
- Diploma in business, accounting or public administration, or equivalent
- Two to three years of administrative experience
- Insurance, fleet or asset tracking experience is an asset
- Proficiency with Microsoft Office, particularly Excel
- Strong organizational and record-keeping skills
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-18
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Encouraged to apply | Indigenous peoples |
| Education | College diploma (required) |
| Fields of study | Business Administration, Office Administration, Accounting, Public Administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Trimark People Solutions
| Field | Value |
|---|---|
| Open jobs on Jobsy | 29 |
Job description
Employer: 'Namgis First Nation
Location: Alert Bay, BC
Employment type: Full-time, on-site
Salary: Level 14, $52,160 to $60,912 per year, commensurate with experience
Reports to: Comptroller
Posting closes: Until filled
About The Role
Reporting to the Comptroller, the Insurance and Fleet Coordinator ("Coordinator) is responsible for coordinating insurance administration and fleet management activities for 'Namgis First Nation.
The coordinator maintains insurance records, tracks Nation assets, coordinates policy renewals, assists with claims administration, and oversees vehicle and equipment records. The position works closely with all departments to ensure assets remain appropriately insured and fleet records are accurate and up to date.
Key Responsibilities: Insurance Coordination
Proudly powered by Trimark People Solutions — delivering managed HR services across Western Canada.
For more information, visit www.trimarkps.ca.
Location: Alert Bay, BC
Employment type: Full-time, on-site
Salary: Level 14, $52,160 to $60,912 per year, commensurate with experience
Reports to: Comptroller
Posting closes: Until filled
About The Role
Reporting to the Comptroller, the Insurance and Fleet Coordinator ("Coordinator) is responsible for coordinating insurance administration and fleet management activities for 'Namgis First Nation.
The coordinator maintains insurance records, tracks Nation assets, coordinates policy renewals, assists with claims administration, and oversees vehicle and equipment records. The position works closely with all departments to ensure assets remain appropriately insured and fleet records are accurate and up to date.
Key Responsibilities: Insurance Coordination
- Maintain records for all Nation insurance policies.
- Coordinate the addition, removal, and updating of insured vehicles, equipment, buildings, housing units, and other assets.
- Act as the primary contact with insurance brokers and providers for routine administrative matters.
- Coordinate annual insurance renewals and assist with gathering required information.
- Maintain insurance certificates and policy documentation.
- Assist departments with insurance-related inquiries and documentation requirements.
- Track insurance claims and maintain claim records.
- Ensure insurance information is current and accurately recorded.
- Maintain an inventory of Nation-owned vehicles, equipment, trailers, and other fleet assets.
- Coordinate vehicle registration, licensing, insurance renewals, and inspections.
- Schedule and track preventative maintenance and servicing.
- Maintain maintenance and repair records.
- Monitor warranty information and service schedules.
- Assist departments in tracking fleet usage and replacement needs.
- Maintain a centralized inventory of insured assets.
- Track purchases, disposals, and transfers of vehicles, equipment, and other insurable assets.
- Work with departments to ensure asset records remain current.
- Maintain electronic and physical records related to insurance and fleet operations.
- Prepare reports regarding fleet assets, insurance renewals, claims activity, and maintenance schedules.
- Assist with annual budgeting for insurance and fleet-related costs.
- Support procurement and contract administration by obtaining insurance documentation when required.
- Provide administrative support related to insurance, fleet, and asset management activities.
- Diploma in Business Administration, Office Administration, Accounting, Public Administration, or a related field; or an equivalent combination of education and experience.
- Two to three years of administrative experience.
- Experience with insurance administration, fleet management, records management, or asset tracking is an asset.
- Strong organizational and record-keeping skills.
- Proficiency with Microsoft Office, particularly Excel.
- Ability to coordinate information across multiple departments.
- Strong attention to detail and communication skills.
Proudly powered by Trimark People Solutions — delivering managed HR services across Western Canada.
For more information, visit www.trimarkps.ca.
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