Posted 27 days ago
Administrative Assistant - KCFS
@ Trimark People Solutions
Alert Bay, British Columbia
SIGNALS
Overview
K'wak'walat'si Child and Family Services is hiring a full-time Administrative Assistant in Alert Bay, BC, at $50,651 to $59,095 a year. The role keeps client and service records, prepares transfer documents, supports KCFS events and programs, and handles administrative details such as purchase orders, catering and travel. The posting requires a valid BC Class 5 licence, a clean criminal record check, and flexible hours including evenings and weekends.
Responsibilities:
- Maintain service request, family service and resource files
- Maintain client records in the Ministry database system
- Prepare documents for transfers in and out
- Organize KCFS events and programs
- Provide general administrative support including purchase orders
Requirements summary:
- Two years of experience with client records (asset)
- Proficiency in databases, Excel and word processing
- Strong written and verbal communication
- Grade 12 or equivalent preferred
- Flexible hours including evenings and weekends
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-18
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Schedule | day, evening |
| Travel | ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Licences & certifications | BC Class 5 Driver's Licence |
| Driver’s licence | required, own vehicle |
| Background checks | criminal record |
| Encouraged to apply | Indigenous peoples |
| Education | High school (preferred), College diploma (preferred) |
| Fields of study | office management, administrative support |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Trimark People Solutions
| Field | Value |
|---|---|
| Open jobs on Jobsy | 29 |
Job description
Full Time | Alert Bay
Position Title: Administrative Assistant - KCFS
Salary: $50,651-$59,095 annually
Reports to: K'wak'walat'si Child and Family Services
Posting closes: Until filled
About The Role
The Administrative Assistant provides clerical and administrative support to the K'wak'walat'si Child and Family Services (KCFS) C3 Delegated Aboriginal Agency team.
This role supports the day-to-day administration of KCFS by maintaining client and service records, coordinating documentation, assisting with events and programs, and providing general administrative support to the team. The successful candidate will be organized, reliable, adaptable, and comfortable working in a collaborative and changing environment.
Key Responsibilities
Please Submit The Following
We thank all applicants for their interest; only shortlisted candidates will be contacted
Position Title: Administrative Assistant - KCFS
Salary: $50,651-$59,095 annually
Reports to: K'wak'walat'si Child and Family Services
Posting closes: Until filled
About The Role
The Administrative Assistant provides clerical and administrative support to the K'wak'walat'si Child and Family Services (KCFS) C3 Delegated Aboriginal Agency team.
This role supports the day-to-day administration of KCFS by maintaining client and service records, coordinating documentation, assisting with events and programs, and providing general administrative support to the team. The successful candidate will be organized, reliable, adaptable, and comfortable working in a collaborative and changing environment.
Key Responsibilities
- Create and maintain Service Request, Family Service, and Resource files for KCFS
- Maintain administrative and client files within the Ministry computer database system
- Prepare documents for transfers in and out
- Meet with the delegation team on a biweekly basis
- Organize and assist with KCFS events, activities, and programs
- Provide general administrative support, including paperwork and purchase orders
- Assist with Extended Family Plan benefits and related administration
- Coordinate administrative details such as catering, honoraria, and travel
- Collaborate with team members and external partners to support accountability and effective service delivery
- Two years of experience working with client records is considered an asset
- Experience using computer programs and applications, including databases, Microsoft Excel, internet applications, keyboarding, and word processing
- Strong written and verbal communication skills
- Ability to plan, organize, and coordinate complex administrative details
- Ability to work effectively in a challenging environment and adapt to change
- Ability and willingness to collaborate with team members and external partners
- Reliable, hardworking, and well-organized
- Grade 12 or equivalent preferred
- Certificate or diploma in office management, administrative support, or a related field is considered an asset
- Valid BC Class 5 Driver's Licence and access to a reliable vehicle
- Clean criminal record check appropriate for working with children and vulnerable adults
- Ability to work flexible hours, including evenings and weekends
- Ability to handle client and administrative records appropriately
- Ability to work collaboratively as part of the KCFS team
Please Submit The Following
- your resume;
- a brief cover letter describing your interest; and
- any applicable licenses and certifications.
We thank all applicants for their interest; only shortlisted candidates will be contacted
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