First seen by our source: just now
Administrative Assistant - Operations
@ Vancouver Airport Authority
Vancouver, British Columbia
SIGNALS
Overview
Vancouver Airport Authority is hiring a full-time administrative assistant in its Operations Department, reporting to the Director, Operational Excellence and Improvement. The role covers schedules, meeting, event and tour coordination, travel and expense services, invoicing, budget tracking and KPI logs. Salary is $59,881 to $78,256 per year for a 37.5-hour week.
Responsibilities:
- Manage calendars, meetings and travel for Operations Directors
- Coordinate meetings, events and tours at YVR and offsite
- Process invoices, track budgets and maintain department purchases
- Prepare presentations, reports, agendas and correspondence
- Maintain KPI logs for the Operations team
Requirements summary:
- Two years of recent related experience plus a one-year office administration certificate, or equivalent
- Excellent knowledge of MS Office and extensive database experience
- Ability to multitask and work under pressure
- Ability to identify process improvements and introduce new initiatives
- French language skills are an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 37.5 |
| Travel | air: minimal · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | French |
| Education | Trade certificate (required) |
| Fields of study | office administration |
| Perks mentioned | Generous paid time off, Retirement plan, Wellness, Transit support |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Vancouver Airport Authority
| Field | Value |
|---|---|
| Open jobs on Jobsy | 3 |
Job description
YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone.
Position Overview
Are you independent, diligent, proactive, and fun?
We have a full-time, permanent opportunity for an Administrative Assistant in the Operations Department. Reporting to the Director, Operational Excellence and Improvement, this role will be responsible for managing schedules, event and tour coordination, travel and expense services, invoicing and tracking budgets; providing meeting support; and assisting broader department as required.
Key Responsibilities Include
This position is open to both Vancouver Airport Authority employees and external applicants.
Previous job performance will be taken into consideration for all internal candidates that apply for this position. As part of our recruitment process, short-listed candidates may be required to participate in an assessment process.
Salary Range : $59,881 to $78,256 per annum, based on 37.5-hour work week. This is individually tailored to reflect your unique experience, qualifications and internal equity. At YVR, your work experience goes beyond the paycheck. We support your personal and professional development, well-being, and a thriving work culture with generous vacation days, extensive health benefits, retirement savings matching, wellness programs, community engagement, commuting support, and continuous learning and development opportunities. Learn more at https://careers.yvr.ca/benefits
Who We Are
YVR is more than just an airport. We connect our beautiful province and all it has to offer to the world. We are all leaders and trailblazers for change and innovation, so no matter the department or team you’re a part of, the work you do matters.
At YVR, we are flexible in everything we do. We will work together to find ways to deliver customer excellence that helps us all thrive.
Whatever your background and wherever you’re from, you belong at YVR. If you have any questions about accessibility or require any assistance applying, please reach out at [email protected].
Position Overview
Are you independent, diligent, proactive, and fun?
We have a full-time, permanent opportunity for an Administrative Assistant in the Operations Department. Reporting to the Director, Operational Excellence and Improvement, this role will be responsible for managing schedules, event and tour coordination, travel and expense services, invoicing and tracking budgets; providing meeting support; and assisting broader department as required.
Key Responsibilities Include
- Manage and provide administrative support for Operations Directors in areas including, but not limited to: calendar management, scheduling meetings, booking travel arrangements, invoice processing, department inventory and purchases, document filing (electronic and hard copies).Assist with meeting, event and tour coordination and execution at YVR and offsite, through liaising with internal and external stakeholders, including arrangement of equipment and catering (if required), and securing facilities and accommodations.
- Create and prepare correspondence, such as PowerPoint presentations, reports, agendas, and letters/email.
- Assist the team in providing suppliers and service providers with releases and follows up to ensure receipt.
- Maintain logs and coordinate updates of KPIs for Operations team.
- Assist with coverage of other Administrative Assistant or Director during absences.
- At least two years’ recent, related experience, supplemented by a one-year certificate in office administration or similar; or an equivalent combination of training and experience.
- Excellent working knowledge of MS Office suite of software and extensive experience working with databases. Ability to learn other software such as Maximo and other systems as required.
- Ability to multi-task and work under pressure.
- Ability to recognize systems or processes that may need to be updated and the ability to bring new initiatives or different processes to the team.
This position is open to both Vancouver Airport Authority employees and external applicants.
Previous job performance will be taken into consideration for all internal candidates that apply for this position. As part of our recruitment process, short-listed candidates may be required to participate in an assessment process.
Salary Range : $59,881 to $78,256 per annum, based on 37.5-hour work week. This is individually tailored to reflect your unique experience, qualifications and internal equity. At YVR, your work experience goes beyond the paycheck. We support your personal and professional development, well-being, and a thriving work culture with generous vacation days, extensive health benefits, retirement savings matching, wellness programs, community engagement, commuting support, and continuous learning and development opportunities. Learn more at https://careers.yvr.ca/benefits
Who We Are
YVR is more than just an airport. We connect our beautiful province and all it has to offer to the world. We are all leaders and trailblazers for change and innovation, so no matter the department or team you’re a part of, the work you do matters.
At YVR, we are flexible in everything we do. We will work together to find ways to deliver customer excellence that helps us all thrive.
Whatever your background and wherever you’re from, you belong at YVR. If you have any questions about accessibility or require any assistance applying, please reach out at [email protected].
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