Inventory - Rental Coordinator

The Parts Inventory & Rental Coordinator is responsible for centrally managing parts inventory and rental assets to support Positioning Technology Operations across Western Canada. This position works closely with branch operations, Corporate Parts, vendors, and internal stakeholders to ensure inventory is available where and when it is needed while maximizing inventory turnover and minimizing obsolescence.

The Parts Inventory & Rental Coordinator also oversees the readiness, utilization, and administration of the rental fleet, ensuring equipment is customer-ready, efficiently deployed, and managed in accordance with company policies and procedures.

Who We Are

Brandt is a customer driven company, privately owned and family run, strengthened by diversification and succeeding through specialization. We operate over 170 locations across Canada, the USA, Australia, and New Zealand.

For nine decades, the people of Brandt have stood shoulder-to-shoulder with the hardworking people that we serve. And really, there’s no place we’d rather be because just like them, it’s when we’re working hard and getting things done that we’re at our best.

Our success is driven by a passionate belief in the unlimited potential of our company and the ultimate success of our customers and we act on that belief every single day.

That’s Powerful Value, Delivered.

What You Will Be Responsible For

Inventory Management

• Coordinate inventory replenishment activities to ensure branches maintain appropriate inventory levels while minimizing excess stock and reducing obsolescence.
• Analyze inventory usage, demand trends, and lead times to identify replenishment requirements and support accurate purchasing decisions.
• Initiate purchase orders, place orders through the Corporate Parts team, and coordinate procurement activities to ensure timely product availability.
• Respond to branch requests for parts and inventory requirements to support efficient customer service and operational continuity.
• Monitor long lead-time inventory requirements and proactively coordinate purchases to meet anticipated demand.
• Coordinate inventory transfers and stock balancing between branches to optimize inventory utilization across the region.
• Monitor branch transfer and receiving activities to ensure compliance with inventory procedures and timely processing.

Rental Fleet Management

• Coordinate the day-to-day administration of the corporate rental fleet to maximize equipment availability, utilization, and customer satisfaction.
• Monitor rental equipment to ensure all assets are properly inspected, maintained, and prepared in a "rent-ready" condition prior to dispatch.
• Verify rental documentation, customer credit approvals, and required authorizations before equipment is released to branches or customers.
• Coordinate the return and inspection of rental equipment, confirming all accessories are complete, operational, and accounted for.
• Identify damaged, missing, or non-functional rental components and coordinate appropriate customer invoicing and equipment repairs.
• Monitor rental utilization trends and recommend adjustments to fleet allocation that improve equipment availability and return on investment.

Analysis & Continuous Improvement

• Analyze inventory, purchasing, and rental performance data to identify trends, risks, and opportunities that improve operational efficiency.
• Recommend inventory level adjustments, purchasing strategies, and process improvements that enhance service levels and reduce carrying costs.
• Develop reports and performance metrics that support forecasting, planning, and business decision-making.
• Participate in continuous improvement initiatives that strengthen inventory control, rental operations, and overall operational effectiveness.

Vendor & Stakeholder Relations

• Develop and maintain positive working relationships with Corporate Parts, branch personnel, vendors, and key stakeholders to support efficient inventory and rental operations.
• Collaborate with cross-functional teams to respond quickly to changing operational requirements and customer needs.
• Coordinate with suppliers and vendors to resolve inventory issues, improve product availability, and maintain effective service levels.

Administrative Responsibilities

• Maintain accurate inventory, purchasing, rental, and asset records to support operational and financial reporting.
• Prepare inventory and rental reports, forecasts, and documentation to support planning and performance monitoring.
• Ensure inventory transactions, rental agreements, inspections, and supporting documentation are completed accurately and in accordance with company procedures.
• Perform additional duties and projects as assigned in support of departmental and organizational objectives.

What We Look For

• 3-5 years of relevant parts experience and/or post-secondary education in Business Administration, Mathematics, Analytics, or similar discipline would be considered an asset
• Strong analytical and forecasting skills with the ability to interpret large volumes of data and develop meaningful business insights.
• Demonstrated experience with inventory planning, purchasing, replenishment, and inventory optimization principles.
• Experience coordinating rental assets, equipment fleets, or inventory across multiple locations is considered an asset.
• Strong organizational, problem-solving, and decision-making skills with exceptional attention to detail.
• Excellent written and verbal communication skills with the ability to build collaborative relationships across multiple departments and locations.
• Proficiency with inventory management systems, enterprise resource planning (ERP) software, Microsoft Excel, and the Microsoft Office Suite.
• Demonstrated ability to identify process improvement opportunities and implement operational efficiencies.
• Strong customer service orientation with the ability to respond effectively to changing priorities in a fast-paced environment.
• Self-motivated with a strong work ethic, sound judgment, and the ability to work independently while managing multiple priorities and deadlines.

What We Offer

• Competitive compensation: we offer competitive wages that recognize your skills, experience, and contributions.
• Continuous Learning: through on-the-job training and educational opportunities.
• Opportunities for advancement within a growing company that values initiative and teamwork.
• Comprehensive benefits coverage: including health, dental, insurances, and more to support your and your family’s wellbeing.
• Retirement savings programs: Company matching pension and RRSP programs to help you invest in your future.

When you work for Brandt, we work for you. It’s as simple as that.