Invoice and Filing Administrator

Are you an organized, detail-oriented professional looking to advance your career with an industry leader in organic food distribution? We are seeking a dedicated Invoicing and Filing Administrator in Burnaby, BC to join our fast-paced logistics and operations team. This fully on-site position offers an exceptional opportunity for an administrative specialist who thrives in a dynamic warehouse and logistics environment, possesses outstanding problem-solving skills, and excels at combining administrative precision with active cross-departmental collaboration.

As an Invoicing and Filing Administrator, you will play a central role in driving daily order accuracy, auditing inventory documentation, and managing comprehensive administrative workflows within manufacturing & logistics. Operating out of our Burnaby facility, you will work closely with warehouse associates and cross-functional teams to double-check product counts, inspect overstock locations, and verify best-before dates to maintain rigorous quality control standards prior to final invoicing. Your proactive approach to resolving sales order discrepancies ensures seamless distribution operations across all channels.

Advantages
• Competitive compensation package offering $21.00 – $22.00 per hour.
• Desirable 4-day work week schedule: Monday to Thursday, 10:00 AM – 6:00 PM (8-hour shift including a paid 30-minute lunch).
• Consistent full-time hours in a supportive, team-oriented manufacturing & logistics setting.
• Opportunity to build valuable supply chain and administrative expertise with a recognized distribution leader.
• Positive, collaborative workplace culture with dedicated leadership and continuous professional support.

Responsibilities
• Audit returned picklists against actual inventory quantities to guarantee total accuracy in manufacturing & logistics order processing.
• Perform detailed quality control checks on all organic food items, verifying best-before dates to satisfy strict store guarantee requirements.
• Inspect and cross-reference pallet, box, and individual piece counts against active sales orders prior to billing.
• Walk directly into the tri-temp warehouse environment to inspect overstock storage, audit physical inventory, and resolve sales order discrepancies with warehouse team members.
• Generate, verify, and process high-volume sales invoices accurately using enterprise administrative systems and Microsoft Excel.
• Maintain organized, secure physical and digital filing systems for all billing records, shipping manifests, and administrative documentation.
• Collaborate cross-collaboratively with customer service, sales, and warehouse operations to streamline workflow efficiency.
• Multi-task effectively and manage tight time frames within a fast-paced manufacturing & logistics distribution environment.

Qualifications
• Excellent verbal and written English communication skills for clear inter-departmental collaboration.
• Exceptional attention to detail, strong organizational abilities, and effective time management skills.
• Strong interpersonal skills with a proven ability to work both autonomously and cross-collaboratively within manufacturing & logistics.
• Demonstrated analytical and problem-solving skills to identify and resolve inventory discrepancies efficiently.
• Complete availability to work on-site in Burnaby, BC (Monday to Thursday, 10:00 AM – 6:00 PM shift schedule).
• Full comfort and capability going into a tri-temp warehouse environment to perform physical stock audits and discrepancy resolutions.
• Physical capability to safely lift up to 40 lbs when reviewing product inventory in the warehouse.
• High proficiency in Microsoft Office Suites, with advanced practical knowledge of MS Excel.
• Prior experience in an invoicing, filing, administrative support, or logistics order-processing role is preferred.
• Knowledge of SAP or similar enterprise resource planning (ERP) software is considered a strong asset.

Summary
At Randstad, we are your partner for talent, helping you not just find a job you love, but also build a successful career that offers work-life balance and professional fulfillment. Our recruiters are industry experts who are passionate about understanding your goals and connecting you with rewarding opportunities in manufacturing & logistics. Whether you are looking for long-term career advancement or flexible temporary assignments, we provide personal guidance, resources, and transparent support every step of the way. If this Invoicing and Filing Administrator role in Burnaby, BC sounds like a great fit, apply online today or connect with one of our specialized recruiters to take the next step in your career! If this job doesn't fit what you are looking for, reach out to our team today to explore other exciting career opportunities!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.