Posted 22 days ago
Lease Administration Coordinator - Contract
@ Brewers Retail Inc
Bolton, Ontario
Overview
The Beer Store is hiring a Lease Administration Coordinator on a 12-month full-time contract, reporting to the Supervisor, Leasing. The work covers ProLease lease administration, CAM and realty tax reconciliations, and budget and rent forecasting for leased stores. The posting states a pay range of $27.03 to $33.79 per hour and a hybrid work arrangement.
Pay:
$27.03–$33.79 an hour
Responsibilities:
- Abstract new and renewal lease documents in ProLease
- Reconcile rent, CAM and realty tax statements
- Manage operating and property tax budgets with quarterly forecasts
- Monitor critical lease dates across all locations
- Process municipal tax bills and landlord invoices
Requirements summary:
- 5+ years in real estate or retail leasing
- Budget preparation and property administration experience
- Knowledge of commercial real estate tax and CAM calculation
- Advanced Excel skills including formulas and macros
- Post-secondary education in business administration
- SAP experience desired
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · successfactors
- Employer posting date
- 2026-10-21
- First seen by our source
- 2026-10-22
- Source record updated
- 2026-11-12
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Finance & accounting |
| Experience | 5+ years |
| Travel | air: none · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Racialized people, Women, Indigenous peoples, People with disabilities, 2SLGBTQ+ |
| Education | College diploma (preferred) |
| Fields of study | Business Administration |
| Perks mentioned | Generous paid time off, Retirement plan, Tuition support |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Brewers Retail Inc
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
We're Beer Enthusiasts, Health & Safety Advocates, Environmental Stewards & Caring Members of our Communities. Join Us!
Full company description
Becoming experts on beer doesn't happen overnight; we've been in business since 1927 and continue to be the leading retailer and distribution channel of beer in Ontario. We’re a Canadian organization proudly owned by 30 Ontario-based brewers, both large and small. We employ over 7,000 hardworking Beer Champions across Ontario who bring our vision and core values to life. There's no other team of beer experts who live and love all things beer as much as we do. What is a "Beer Champion?"...A Beer Champion isn’t just a customer favourite or a great teammate. We’re beer enthusiasts, health and safety advocates, environmental stewards as well as caring members of our communities. We bring our Core Values to life by continuously learning about the products we sell, working safely to make sure everyone goes home as healthy as they arrived, taking back all empty alcohol containers and packaging, diligently ensuring alcohol stays out of the hands of minors and intoxicated individuals, as well as treating each other with dignity and respect. Why You’ll Love Working Here: -We’ve got a Fun, Friendly & Genuine Culture -You’ll Enjoy a Flexible Environment with Opportunities for Growth -You’ll be Recognized & Rewarded We’ve got plenty of exciting job opportunities across Ontario in our Retail Stores, Distribution Centres, Corporate Office, Draught Services, and Customer Contact Centre. If you share our passion for all things beer, join us! To view a comprehensive list of career opportunities, please visit our website at http://www.thebeerstore.ca/about-us/careers
- LinkedIn followers
- 17,264
- People associated on LinkedIn
- 2,301
- Reported office locations
- 12258 Coleraine Drive, Bolton, Ontario L7E 3A9, CA
- Other recorded names
- The Beer Store
- Profile identifies a recruitment agency
- No
Becoming experts on beer doesn't happen overnight; we've been in business since 1927 and continue to be the leading retailer and distribution channel of beer in Ontario. We’re a Canadian organization proudly owned by 30 Ontario-based brewers, both large and small. We employ over 7,000 hardworking Beer Champions across Ontario who bring our vision and core values to life. There's no other team of beer experts who…
| Field | Value |
|---|---|
| Industry | Retail |
| Company size | 5,001-10,000 employees |
| Headquarters | Bolton, Ontario |
| Organization type | Privately Held |
| Year founded | 1927 |
| Open jobs on Jobsy | 58 |
| View page |
Who We Are
Becoming experts on beer doesn't happen overnight. Since 1927, The Beer Store has been part of communities across Ontario, growing into an integrated business that includes Ontario's largest beer retailer, a leading beverage distributor, and a trusted partner in beverage alcohol recycling and stewardship. Our success is driven by the people behind our business. Across our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and Corporate Office, our team brings passion, expertise, and a commitment to exceptional service every day. We are proud to foster a respectful and inclusive culture where diverse perspectives and experiences help us grow, innovate, and succeed together. Whether we're supporting our customers, advancing sustainability initiatives, giving back to our communities, or creating a safe and welcoming workplace, we are united by a shared commitment to doing what's right. Recognized as one of Canada's Greenest Employers in 2025 and 2026, The Beer Store continues to build on a proud legacy while investing in the future, and we're always looking for talented people to join us on that journey.
The Role
We are currently seeking a Lease Administration Coordinator - Contract, reporting to the Supervisor, Leasing. This is afull-time, 12-month contract opportunity. This role will be responsible for administering the The Beer Store (TBS) & Brewers Distributors Ltd (BDL) lease software (ProLease) and ensuring accurate processing of Common Area Maintenance (CAM) and Realty Tax reconciliation statements for leased stores. The candidate will manage property administration tasks including budget analysis, rent roll maintenance, and forecasting/reporting for rent, CAM, and tax budgets. Additionally, this position involves tracking lease renewal critical dates and coordinating the review and execution of key real estate documents such as leases, lease amendments, estoppels/tenant acknowledgements, and non-disturbance agreements.
Location
Our Corporate Office is currently located in Bolton, ON. This is a field-based role with visits to the office on an as-needed basis. Important Note: As part of our continued growth, we are relocating our Corporate Office to Milton, ON with a planned entry at the end of 2027. Following the transition, any required office attendance will be at the Milton location.
What You'll Be Doing
- Review and abstract new and renewal lease documents, capturing critical data in ProLease
- Compile lease renewal exercise letters and conduct high-level lease reviews for renewal planning
- Monitor and communicate critical lease dates across all TBS/BDL locations
- Process monthly rent rolls in accordance with lease obligations
- Coordinate lease commencement documentation for new and relocated locations
- Reconcile rent, CAM, and realty tax statements, including managing negotiated pre-set rates and complex CAM procedures
- Process Ontario municipal tax bills and additional landlord invoices (utilities, snow removal, property maintenance) in a timely manner
- Manage and reconcile the operating budget and annual property tax, CAM, and rent budgets, including quarterly forecasts and detailed analysis
- Drive continuous process improvements and support CAM auditing through coordination with external resources
- Perform other related duties and projects as assigned
Who You Are - Your Knowledge, Skills & Experience
Education
- Post-Secondary Education in Business Administration
Experience
- A minimum of 5 years experience in Real Estate and/or Retail Leasing
- Experience with budget preparation and property administration
- Previous experience with SAP is desired
Skills
- Knowledge of commercial real estate tax
- Knowledge of calculating CAM for reconciliation purposes
- Knowledge of calculating & tracking invoices and payments of them
- Lease experience/extrapolation skills as it relates to lease abstracts and CAM/Property Tax reconciliations
- Advanced computer skills including Word, Excel, and PowerPoint (Excel level: formula development and macros)
- Strong communication, negotiation, and conflict resolution skills
- Excellent analytical and organizational skills
- Strong interpersonal-skills to build and maintain relationships with landlords, third-party tenants, legal counsel, and various internal stakeholders
Compensation
Salary range? Yup, we’ve got one: $27.03 - $33.79 CAD per hour. But here’s the real deal - if you’re the perfect brew of experience, skills, and personality, we’re open to exploring beyond the range. Tell us what you’re working with, and let’s pour over it together.
What We Offer
Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.
We work to recognize you in meaningful ways including a competitive compensation, incentive pay, a flex health benefits program, employee & family assistance program, defined pension plan with company matching, recognition programs, tuition reimbursement program, hybrid work arrangement, generous paid time off and summer hours program, employee special offers, and a casual dress and work environment.
*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
Equal Opportunity Employer
We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
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