Legal Assistant, Business Law Services

Job Description

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for a Legal Assistant in our Business Law team to join our Vancouver office. The successful candidate must have a minimum of 1 year of experience as a Legal Assistant or Administrative Assistant, and will provide dedicated administrative and transactional support to the Business Law paraprofessional team. The role includes assisting with corporate maintenance and filings, corporate records and minute books, transaction documentation, ALF data maintenance, and coordination with lawyers, clients and internal resource teams. McCarthy Tétrault employees benefit from a hybrid work environment.

Salary Range : $62,000 - $67,000 annually

The offered salary may vary based on the candidate’s job-specific knowledge, skills and experience.

As a Legal Assistant (Business Law), you will be:

• Providing day-to-day administrative and transactional support to Business Law paraprofessionals.
• Assisting with the preparation and processing of corporate documents relating to annual maintenance, extra-provincial registrations and cancellations, changes of name, directors and registered offices, and other corporate matters.
• Assisting with corporate transactions, including preparing, formatting, proofreading and organizing transaction and closing documents and correspondence.
• Maintaining corporate information and records in ALF, including entering and updating entity information and ensuring records are complete and accurate.
• Maintaining corporate minute books and share certificate records and ensuring documents are appropriately filed in the Firm’s document management system.
• Uploading and organizing documents in Closing Folders and assisting with closing and post-closing matters.
• Coordinating signatures, execution copies, filings, searches and other transaction-related requirements.
• Monitoring deadlines and outstanding items and following up proactively to ensure work is completed within required time frames.
• Managing mail for the paraprofessional team and preparing correspondence and reports.
• Coordinating work with the Firm’s other resource groups, including Document Specialists, Administrative Clerks and Billing Analysts, as appropriate, and ensuring assigned tasks are completed in a timely manner.
• Providing consistent backup support when other assistants are absent and supporting team members who may be managing multiple tasks or difficult deadlines.
• Performing general administrative tasks, including scanning, emailing, arranging courier pick-ups and coordinating meetings, rooms, catering or audio-visual equipment, as required.
• Maintaining and developing job knowledge and technical skills by identifying and participating in learning opportunities.
• Working proactively and collaboratively with lawyers, paraprofessionals, assistants and other members of the Business Law team.
• Ensuring that all work is completed accurately, efficiently and in accordance with Firm standards and procedures.

As our ideal candidate, you will have:

• Post-secondary education in Legal Assistant studies or an equivalent qualification.
• Minimum 1 year of experience as a Legal Assistant, or Administrative Assistant, ideally acquired in a law firm or professional services environment.
• Experience supporting a Business Law, corporate or transactional practice would be considered an asset.
• In-depth knowledge of business and legal terminology.
• Experience with ALF or another corporate records or entity management system would be considered an asset.
• Strong attention to detail and excellent word processing, spelling, grammar, proofreading and editing skills.
• Capacity to perform duties with speed and accuracy.
• Strong time-management, organizational and multitasking skills, with the ability to work under pressure, meet tight deadlines and adjust to changing priorities.
• Ability to follow up on files, deadlines and outstanding items with minimal supervision.
• Ability to work effectively both in a consultative team environment and independently.
• High level of discretion and confidentiality.
• Flexibility to work overtime as needed.
• Solid computer knowledge, including Microsoft Office, and the ability to keep current with changes in technology and learn other software used by the Business Law team.

Why Join McCarthy Tétrault – Key Benefits

As a member of the McCarthy Tétrault team, you will have access to a comprehensive and competitive rewards package designed to support your professional and personal well-being:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Comprehensive wellbeing support, including access to Dialogue for confidential mental health support, virtual healthcare assistance and proactive wellness resources for you.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• Commitment to learning and growth, with ongoing professional development opportunities for people at all levels.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A supportive, collaborative culture that values contribution, accountability and shared success across legal and business teams.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.