Maintenance Coordinator

Colas is a Canadian leader in transportation infrastructure - materials, construction, and maintenance. From roads to rail, airports to ports, we build some of the most important projects that connect our communities.

Backed by our network of Colas companies across Canada and the Colas Group worldwide, Colas offers a wide range of innovative and sustainable solutions for the construction and maintenance of transportation infrastructure.

Join the largest transportation infrastructure group in the world and help connect Canada.

Mission

Join us in an exciting adventure to complete the Edmonton Valley Line West LRT - a remarkable legacy project that will redefine our community’s transportation landscape! Be part of this transformative journey and help us create a lasting impact for generations to come!

The Maintenance Coordinator is responsible for planning, coordinating, and monitoring preventive and corrective maintenance activities to ensure the safe, reliable, and efficient operation of company assets, equipment, facilities, and vehicles. The role serves as the primary link between maintenance teams, operations personnel, vendors, and management to ensure maintenance work is completed on schedule, within budget, and in compliance with safety and regulatory requirements.
The Maintenance Coordinator maintains maintenance schedules, manages work orders, tracks asset performance, coordinates resources, and supports continuous improvement initiatives to maximize equipment availability and operational efficiency.

Main Responsibilities

Maintenance Planning & Scheduling
• Develop, maintain, and optimize preventive maintenance schedules for equipment, vehicles, facilities, and infrastructure.
• Coordinate corrective and emergency maintenance activities to minimize operational disruptions.
• Create and manage work orders through the Computerized Maintenance Management System (CMMS).
• Ensure resources, materials, tools, and personnel are available prior to scheduled maintenance activities.
• Monitor maintenance backlog and prioritize work based on operational requirements and asset criticality.
Asset Management
• Maintain accurate records of maintenance history, inspections, repairs, and asset performance.
• Track equipment utilization, reliability, and lifecycle costs.
• Support asset condition assessments and replacement planning.
• Monitor key performance indicators (KPIs) such as equipment availability, Mean Time Between Failures (MTBF), and Mean Time to Repair (MTTR).
Vendor and Contractor Coordination
• Coordinate external contractors and service providers performing maintenance work.
• Verify contractor compliance with safety, quality, and site requirements.
• Review service reports and verify completed work.
• Assist with obtaining quotations and managing maintenance service contracts.
Inventory and Materials Management
• Monitor maintenance inventory levels and ensure critical spare parts are available.
• Coordinate procurement of maintenance materials, tools, and replacement components.
• Track consumption of parts and recommend stock level adjustments.
• Collaborate with procurement and warehouse teams to support maintenance requirements.
Compliance, Health & Safety
• Ensure maintenance activities comply with company policies, industry standards, and regulatory requirements.
• Support safety programs, risk assessments, permits, and job hazard analyses.
• Participate in incident investigations and corrective action implementation.
• Ensure maintenance records are properly documented and auditable.
Reporting and Continuous Improvement
• Prepare maintenance reports, schedules, and KPI dashboards.
• Analyze maintenance trends and identify opportunities for improving reliability and reducing downtime.
• Support root cause analysis of equipment failures.
• Participate in continuous improvement initiatives focused on safety, reliability, productivity, and cost reduction.

Requirements

Education
• Engineering degree or qualified technician. Equivalent combination of education and relevant experience may be considered.

Experience
• 3-5 years of experience in maintenance planning, maintenance coordination, asset management, construction, rail, manufacturing, or industrial operations.
• Experience using CMMS platforms such as SAP PM, IBM Maximo, Infor EAM, or similar systems.
• Experience coordinating multiple maintenance activities and contractors in a fast-paced operational environment.

Technical Skills
• Knowledge of preventive and predictive maintenance practices.
• Understanding of maintenance planning and scheduling principles.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to interpret technical drawings, manuals, and maintenance procedures.
• Knowledge of inventory control and spare parts management.

Soft Skills
• Strong organizational and planning abilities.
• Excellent communication and stakeholder management skills.
• Ability to prioritize competing tasks and deadlines.
• Strong analytical and problem-solving capabilities.
• Attention to detail and commitment to safety.

Working Conditions
• Combination of office and field environments.
• Regular interaction with technical personnel, contractors, and operational staff.
• Occasional travel to project sites, maintenance facilities, or operational locations.
• Availability to support urgent maintenance activities outside normal business hours when required.
• Must be able to negotiate the terrain of an in-process construction site when required, including steep or slippery terrain, climbing stairs and ladders, use of an aerial lift, and working outdoors in all types of Edmonton weather

DIVERSITY IS IMPORTANT TO US
At Colas, we believe our workforce should reflect the diversity of the communities we connect. By living our core values of Caring, Sharing, and Daring, we welcome all those who help create the links that bring us together. We are committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity or expression.