Posted 4 days ago
Medical Office Administrator
@ MedSleep Inc.
Port Coquitlam, British Columbia
Overview
MedSleep Inc. is hiring a full-time Medical Office Administrator in Port Coquitlam, BC, in person, Monday to Friday 8:30 to 5:00. The role handles referrals, appointments, patient charts, EMR records, insurance pre-authorizations, invoicing and payments for sleep therapy clinics. The posting states a wage of $19 to $22 per hour, a comprehensive benefits package and company RRSP matching.
Pay:
$19–$22 an hour
Responsibilities:
- Handle referrals, book appointments and manage patient charts
- Screen patient calls and schedule or refer as needed
- Keep the EMR accurate and coordinate clinician schedules
- Assist patients with insurance pre-authorizations and claims
- Create invoices, process payments and prepare activity reports
Requirements summary:
- At least 1 year of professional administrative experience (required)
- Healthcare or sleep therapy experience (asset)
- Working knowledge of EMR systems (asset)
- Strong organization and attention to detail
- Strong customer service and communication skills
Tools & skills
Source and dates
Employer career site / ATS feed · jazzhr
- Employer posting date
- 2026-11-11
- First seen by our source
- 2026-11-12
- Source record updated
- 2026-11-12
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 37.5 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Retirement plan |
Summary and details written by AI from the posting; the employer’s posting is the authority.
MedSleep Inc.
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
Founded in 2004, MedSleep is a network of Canadian sleep clinics committed to providing high-quality sleep medicine services in Toronto, Thornhill, Edmonton, Calgary and Halifax. We strive to be pioneers in sleep medicine utilizing the latest in technology, promoting education, and participating in clinical research and the advancement of new treatments. MedSleep’s vision is to be Canada’s leading provider of high quality sleep medicine services. Our clinics provide clinical consultation, diagnostic services (sleep testing) and treatment for the full spectrum of sleep disorders: • Insomnia • Snoring • Obstructive Apnea • Periodic Limb Movement • Restless Legs Syndrome • Bruxism (Teeth Grinding) • Daytime Sleepiness, Fatigue • Sleep Walking • Night Terrors, Nightmares • Narcolepsy • Idiopathic Hypersomnia • Jet Lag • Shift Work Sleep Disorder • Circadian Rhythm Disorders
- LinkedIn followers
- 4,333
- People associated on LinkedIn
- 140
- Reported office locations
- 586 Eglinton Avenue East, Suite 507, Toronto, ON M4P 1P2, CA
- 390 Steeles Ave West, Suite 208, MedSleep Thornhill, ON L4J 6X2, CA
- 8702 Meadowlark Road, Suite 302, Edmonton, Alberta T5R 5W5, CA
- 295 Midpark Way S.E., Suite 300, Calgary, Alberta T2X 2A8, CA
- Business categories
- Health Care
- Medical
- Other recorded names
- MedSleep Inc.
- MedSleep
- Specialties
- Insomnia
- Snoring
- Obstructive Sleep Apnea
- and Restless Legs Syndrome
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Founded in 2004, MedSleep is a network of Canadian sleep clinics committed to providing high-quality sleep medicine services in Toronto, Thornhill, Edmonton, Calgary and Halifax. We strive to be pioneers in sleep medicine utilizing the latest in technology, promoting education, and participating in clinical research and the advancement of new treatments. MedSleep’s vision is to be Canada’s leading provider of high…
| Field | Value |
|---|---|
| Industry | Medical Practices |
| Company size | 51-200 employees |
| Headquarters | Toronto, ON |
| Organization type | Privately Held |
| Year founded | 2004 |
| Specialties | InsomniaSnoringObstructive Sleep Apneaand Restless Legs Syndrome |
| Open jobs on Jobsy | 4 |
| View page |
Medical Office Administrator – Port Coquitlam, BC – Full-Time
MedSleep was founded in 2004 out of a genuine passion for sleep medicine, and that spirit has grown into an entrepreneurial, fast-expanding national team – with new opportunities opening across our clinics all the time. As a Medical Office Administrator, you’ll be the friendly, organized presence patients rely on from their very first phone call, gaining genuine hands-on experience as you help guide them through every step of their sleep care journey.
Why Join Us?
- Comprehensive Benefits Package
- Company RRSP Matching
- Be part of our growth story: we're a national Canadian company that's been expanding since 2004, with an entrepreneurial environment that rewards initiative and offers real career growth
- Meaningful patient impact: as a patient's first point of contact, you make every visit count
- Opportunities for career growth
- A diverse, welcoming team: we're proud that women make up the majority of our Senior Management team
- Handle referrals, book patient appointments, prepare patient charts, and manage filing and phone inquiries
- Screen calls from patients and others to determine their nature and urgency, then refer them or schedule appointments as appropriate
- Keep our EMR system accurate and up to date, and coordinate clinicians' clinic schedules
- Obtain patient medical histories and insurance information, and assist patients with insurance pre-authorizations and claim approvals
- Create invoices, process payments, track metrics, and prepare clinical activity reports as required
- Keep equipment clean and serviceable, arrange maintenance and repairs as needed, and maintain the clinic's professional appearance
- Provide day-to-day support to fellow team members and perform other related duties as assigned
- Hands-on patient interaction, making every visit feel personal
- 1+ year of professional administrative experience (required)
- Experience in a healthcare or sleep therapy setting (an asset, not required – training is provided)
- Working knowledge of EMR systems (an asset)
- Excellent organizational and administrative skills with impeccable attention to detail
- The ability to quickly learn and understand various processes in a changing environment
- An assertive, professional, and friendly interpersonal manner with strong customer service values
- Strong written and verbal communication skills
- Time management skills and ability to work effectively under pressure and meet demanding deadlines
- Ability to multi-task, assess situations and prioritize tasks accordingly
- Job type: Full-Time, Permanent
- Schedule: Monday-Friday 8:30-5:00
- Location: Port Coquitlam, BC – in-person
- Wage: $19-$22 per hour
MedSleep is built on skilled and dedicated employees, and we strive to create a great place to work and grow. We provide high-quality sleep therapy services across Canada, including clinical consultations, diagnostic testing, and treatment for sleep disorders.
AI Use Statement: MedSleep uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI is used to ensure consistency, fairness, and efficiency in the recruitment process. All decisions are guided by human oversight. By submitting your application, you consent to the use of AI for these purposes.
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