Posted 7 days ago
Office Manager
@ Hays
Toronto, Ontario
SIGNALS
Responsibilities:
- Manage the day-to-day operational and administrative functions of the architecture practice. (ie. Coordinate with project managers and principals to ensure…
- Support invoicing, accounts receivable, accounts payable, and consultant payment processes.
- Develop, maintain, and monitor annual company budgets and department financial plans.
- Prepare quarterly and annual financial forecasts to support strategic decision-making.
- Track project budgets and monitor expenditures.
- Assist in Hiring process.
Requirements summary:
- Application renewals for Annual Professional Association fees and License requirements.
- Review top-up insurance requirements for Marketing's proposal submissions)
- 5+ years of experience in architecture, engineering, construction, or professional services environments.
- Strong knowledge of budgeting, forecasting, project management, and financial reporting.
- Experience with financial management software (ie.
- Excellent organizational, analytical, communication, and leadership skills.
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-03
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Hays
| Field | Value |
|---|---|
| Open jobs on Jobsy | 282 |
Job description
Office Manager - Architecture Firm - Downtown Toronto (Hybrid 3 days in office | 2 days work from home)
Compensation: $75,000-$85,000 + total package
This role is responsible for overseeing the administrative, financial, and project coordination functions of an architecture firm to ensure efficient operations, project profitability, and workforce management.
Key Responsibilities
- Manage the day-to-day operational and administrative functions of the architecture practice. (ie. Coordinate with project managers and principals to ensure projects remain on budget and meet financial targets)
- Support invoicing, accounts receivable, accounts payable, and consultant payment processes.
- Develop, maintain, and monitor annual company budgets and department financial plans.
- Prepare quarterly and annual financial forecasts to support strategic decision-making.
- Track project budgets and monitor expenditures.
- Assist in Hiring process.
- Application renewals for Annual Professional Association fees and License requirements.
- Generating and processing payroll (Ceridian, ADP)
- Support other departments with miscellaneous administration and clerical based duties (ie. Review top-up insurance requirements for Marketing's proposal submissions)
- Generate project fee proposals and issue Consultant contracts.
Qualifications
- 5+ years of experience in architecture, engineering, construction, or professional services environments.
- Strong knowledge of budgeting, forecasting, project management, and financial reporting.
- Experience with financial management software (ie. Ajera)
- Excellent organizational, analytical, communication, and leadership skills.
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