First seen by our source: 22 days ago
Office Manager
@ The Headhunter
Toronto, Ontario
Overview
The Headhunter, a staffing and recruiting company, is hiring an Office Manager to run daily office operations and support management, accounting and project teams. The work covers administration, accounts payable and receivable support, and project documentation, ideally in construction or restoration.
Responsibilities:
- Oversee daily office operations and workflows
- Process invoices, purchase orders and payments
- Maintain filing systems and project records
- Coordinate subcontractor and site paperwork
Requirements summary:
- 2 to 4 years as office manager or administrator
- QuickBooks and Microsoft Office proficiency
- Bachelor's degree in business or accounting preferred
- Strong organization and communication skills
Tools & skills
Source and dates
Source type not verified · manatal
- Employer posting date
- Not provided
- First seen by our source
- 2026-10-15
- Source record updated
- 2026-10-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Travel | air: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (preferred) |
| Fields of study | Business Administration, Accounting |
Summary and details written by AI from the posting; the employer’s posting is the authority.
The Headhunter
| Field | Value |
|---|---|
| Open jobs on Jobsy | 9 |
Job Good! Life Good!
The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry, and our core business is centered on candidates and Clients.
Position Overview
The Office Manager plays a central role in ensuring the smooth and efficient operation of the office while supporting management, accounting, and project teams. This position is responsible for coordinating administrative functions, overseeing office processes, supporting accounting activities, and maintaining organized project documentation.
The ideal candidate is proactive, detail-oriented, and organized, with experience in the construction or restoration industry and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Office Management & Administration
Oversee daily office operations, workflows, and administrative procedures
Manage office supplies, vendors, and service providers
Prepare correspondence, internal reports, and company documentation
Maintain organized digital and physical filing systems
Schedule meetings, manage calendars, and support senior management
Support employee onboarding, maintain personnel records, and assist with HR administration
Accounting & Financial Support
Prepare and process invoices, purchase orders, and payment follow-ups
Track expenses and support payroll processing
Assist with budget tracking and basic financial reporting
Liaise with external accountants and bookkeepers to ensure compliance with Canadian accounting requirements
Project & Operations Support
Provide administrative support to project managers and field teams
Assist with contract administration, compliance documentation, and project records
Ensure timely collection and organization of insurance certificates, permits, safety documentation, and subcontractor paperwork
Coordinate communication between office staff, site teams, subcontractors, and client.
Qualifications
Bachelor's degree in Business Administration, Accounting, or a related field (preferred)
2–4 years of experience in an Office Manager, Office Administrator, or similar role, preferably in construction, restoration, or a related industry
Strong knowledge of QuickBooks, Microsoft Office Suite (Excel, Word, Outlook), and cloud-based systems
Excellent organizational, time-management, and multitasking skills
Strong written and verbal communication skills
Ability to work independently and take ownership of office operations
Journal
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