Posted 4 months ago
Operations & Administrative Assistant
@ Westmont Hospitality Group
Vancouver, British Columbia
Overview
Westmont Hospitality Group is hiring a part-time Operations & Administrative Assistant to support the Executive Office, handling reception, administrative tasks for the General Manager, and marketing support. The work includes guest-facing reception duties, social media coordination, and newsletter production. Two years of hotel administration experience is preferred.
Responsibilities:
- Greet guests and handle reception, appointments and inquiries
- Provide administrative support to the General Manager
- Coordinate social media activities with an external agency
- Keep the guest directory and correspondence filing up to date
- Help create and produce the monthly newsletter
Requirements summary:
- Two years of hotel administration experience preferred
- Intermediate Microsoft Office skills, especially Excel and Word
- Experience with Adobe Photoshop and InDesign
- Strong organization and multitasking under deadlines
- Excellent written and verbal communication
- Opera hotel software is an asset
Tools & skills
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-07-09
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Travel | air: none · ground: none |
| Work setting | Office, Hospital or clinic |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Westmont Hospitality Group
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
Westmont Hospitality is a recognized name and has come to represent integrity, reliability and results in the hospitality industry since 1975. What started with a single hotel in North America, it has grown to become one of the largest privately held hospitality organizations in the world including the United States, Canada, Europe, Asia and Africa. Westmont Hospitality has a very diversified portfolio ranging from 2–5 star properties, full service to limited service business hotels, large conference hotels, aparthotels, boutique hotels and high-end luxury hotels.
- LinkedIn followers
- 27,297
- People associated on LinkedIn
- 683
- Reported office locations
- Houston, TX, US
- Toronto, Ontario, CA
- London, GB
- Luxembourg, LU
- Tokyo, JP
- Singapore, SG
- Ras Al-Khaimah, AE
- Business categories
- Hospitality
- Travel
- Other recorded names
- Westmont Hospitality Group
- Westmont Group
- Westmont Hospitality
- Specialties
- Hospitality
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Westmont Hospitality is a recognized name and has come to represent integrity, reliability and results in the hospitality industry since 1975. What started with a single hotel in North America, it has grown to become one of the largest privately held hospitality organizations in the world including the United States, Canada, Europe, Asia and Africa. Westmont Hospitality has a very diversified portfolio ranging from…
| Field | Value |
|---|---|
| Industry | Hospitality |
| Company size | 1 employee |
| Headquarters | Houston, TX |
| Organization type | Privately Held |
| Specialties | Hospitality |
| Open jobs on Jobsy | 71 |
| View page |
POSITION SUMMARY
Under the general guidance and supervision of the General Manager, this position will be responsible for providing administrative support to the Executive Office. The successful candidate will have the ability to navigate between creative and analytical skills, have excellent verbal and written communication, along with a keen eye for detail.
KEY RESPONSIBILITIES
The key responsibilities of the Administrative Assistant include but are not limited to:
Administrative Duties:
- Greets and assists guests promptly at the reception desk upon arrival (E.g. appointments, inquiries, deliveries, etc.).
- Responsible for administrative duties for the General Manager which includes but not limited to making appointments, purchasing, typing, filing, qualifying & responding to phone calls and inquiries, and dealing with matters of a confidential natures.
- Responsible for assisting in responding to guest feedback and other queries.
- Maintains a filing system for correspondence and important documents.
- Maintains professional business confidentiality.
- Performs related duties and special projects as assigned.
Marketing & Promotional Duties:
- Liaisons with Social Media Agency to manage the social media activities maintaining our content distribution and publications; assists in organizing photo shoots in a professional manner, site visits, etc. when required.
- Keeps guest directory up to date and regularly revises and implements changes and updates.
- Assists, as required, with marketing activities related purchase orders.
- Assist with the content creation, design, and completion of the monthly newsletter.
COMPETENCY PROFILE
The successful candidate will be a self-motivated administrative professional that has the ability to accomplish tasks efficiently and with a high level of accuracy and an eye for detail. This position will require the candidate to work independently as well as within a team environment and be a strong communicator.
SELECTION CRITERIA
Qualifications and Technical Experience
- Two (2) years in an administration capacity within the Hotel industry preferred.
- Must possess excellent organizational skills, time management with an ability to multitask & meet deadlines in a high-pressure work environment.
- Experience in Photoshop & InDesign, Adobe; overall strong working knowledge with graphics, menu layout, page layout precision.
- Computer Skills - Demonstrated ability with regard to computer skills, including an intermediate level of Microsoft Office Suite, especially excel and word, proficiency with e-mail, internet and data base applications. Experience using hotel programs - Opera is an asset.
- Proven professional written and verbal communication skills with demonstrated experience in producing professional documents and communications.
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