Posted 2 months ago
Operations Administrator, Commercial
@ Amacon
Vancouver, British Columbia
Overview
Amacon is hiring an Operations Administrator, Commercial to support its Manager of Facilities Maintenance and Tenant Improvements in Vancouver. The role handles purchase orders, work orders, vendor compliance and capital budget administration, with some site visits. The position is full-time, salaried, onsite Monday to Friday from 8:30 am to 5:00 pm, and the posting offers competitive compensation and benefits.
Responsibilities:
- Préparer et traiter bons de commande, codage de factures et contrats
- Coordonner demandes de travaux et suivi dans Yardi
- Maintenir relations avec locataires, fournisseurs et sous-traitants
- Soutenir la planification de la construction et la gestion du budget d'immobilisations
Requirements summary:
- Diplôme universitaire ou collégial pertinent
- 1 à 2 ans d'expérience en administration ou gestion immobilière
- Permis de conduire valide de la C.-B. et véhicule fiable
- Maîtrise de la suite Microsoft Office; expérience Yardi un atout
Tools & skills
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-09-15
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-09
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 |
| Schedule | day |
| Travel | air: none · ground: minimal |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | required, own vehicle |
| Education | Bachelor’s degree (preferred), College diploma (preferred) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Amacon
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Live Well. Work Well. Play Well.
Full company description
Driven by a passion for detail and a tradition of excellence in design and architecture, Amacon is recognized as one of Canada’s most influential real estate development and construction firms. Amacon’s vision is to continue to be one of Canada’s largest and most successful builders for decades to come. Laying the foundation with excellence today, Amacon controls all aspects of the development process including: Site Acquisition Project Design Development Construction Marketing and Sales With five decades of development and construction expertise, a precise level of design and craftsmanship is evident in all the homes and commercial developments that Amacon builds. To create a product with long-term value, it is imperative to understand a customer’s wants and needs. With ongoing market research, Amacon is able to provide a product that is both innovative and functional. At Amacon, our dedication to service and customer care stands behind everything we build. All new Amacon homes are backed by a 2/5/10 warranty, the most comprehensive third party coverage in North America, if not the world. And our knowledgeable staff’s commitment to excellence includes superior after sales customer care, earning Amacon the loyalty of thousands of satisfied homowners over the years.
- LinkedIn followers
- 4,923
- People associated on LinkedIn
- 188
- Reported office locations
- 856 Homer Street, Suite 500, Vancouver, BC V6B2W5, CA
- 1 Yonge Street, Suite 601, Toronto, ON M5E 1E5, CA
- 800 18th St, Suite 300, Denver, Colorado 80202, US
- 1 Tache St, Suite 201, St Albert, Alberta T8N 1B4, CA
- Business categories
- Business Development
- Property Management
- Other recorded names
- Amacon
- Specialties
- Property Development
- General Contractor
- Property Management
- Construction
- Commercial Development
- Marketing
- Sales
- Project Design
- and Customer Service
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Driven by a passion for detail and a tradition of excellence in design and architecture, Amacon is recognized as one of Canada’s most influential real estate development and construction firms. Amacon’s vision is to continue to be one of Canada’s largest and most successful builders for decades to come. Laying the foundation with excellence today, Amacon controls all aspects of the development process including…
| Field | Value |
|---|---|
| Industry | Real Estate |
| Company size | 201-500 employees |
| Headquarters | Vancouver, BC |
| Organization type | Privately Held |
| Specialties | Property DevelopmentGeneral ContractorProperty ManagementConstructionCommercial DevelopmentMarketing Sales Project Designand Customer Service |
| Open jobs on Jobsy | 15 |
| View page |
About Us
Driven by a passion for detail and a tradition of excellence in design and architecture, Amacon is recognized as one of Canada’s most influential real estate development and construction firms. With five decades of development and construction expertise, a precise level of design and craftsmanship is evident in all the homes and commercial developments that Amacon builds.
Position Summary
The Operations Administrator, Commercial is a support role to the Manager of Facilities Maintenance and Tenant Improvements. This role will gain exposure to various parts of the business while providing general support to the Maintenance and Tenant Improvements team. This position requires strong organizational skills, the ability to prioritize, and plays a critical role in ensuring a high level of customer service and communication between property management and operations.
Position Responsibilities
- Prepare and process purchase orders, invoice coding, change orders, contracts, revisions, and related correspondence for Manager review and approval.
- Coordinate work orders, service requests, maintenance dispatch, and follow-up through Yardi, ensuring requests are tracked through to completion.
- Maintain positive relationships with tenants, vendors, contractors, sub-trades, strata, and suppliers.
- Ensure timely responses to inquiries, feedback, or concerns.
- Assist with preparing and maintaining construction schedules, project files, sub-trade and supplier databases, quotation packages, drawing print orders, and related documentation.
- Provide administrative support, including email and file management, preparation of letters and spreadsheets, filing, information requests, and Yardi database entries.
- Assist with vendor compliance requirements, including obtaining and tracking WorkSafeBC clearance letters, insurance certificates, and other required forms from trades and contractors.
- Support capital budget administration by assisting with budget preparation, monitoring expenditures, and preparing basic analysis or summaries
- Assist with building operations coordination, including parking monitoring, dispatching enforcement when required, and supporting access control and HVAC-related administrative tasks.
- Attend site visits as required to support project, maintenance, or tenant improvement coordination.
- Other duties as assigned.
Experience & Qualifications
- Education: University degree or diploma in a relevant field.
- Experience: 1-2 years of administration and/or property management experience.
- Working knowledge of construction, renovations, property operations, or a willingness to learn.
- Self-motivated and able to work independently with minimal direction, using sound judgment to respond to day-to-day issues.
- Strong interpersonal and customer service skills, with the ability to adapt communication style to different audiences.
- Ability to build and maintain cooperative working relationships with internal teams, tenants, vendors, contractors, and other external contacts.
- Strong organizational, problem-solving, and time management skills, with the ability to manage multiple priorities and deadlines in a changing environment.
- Clear and professional verbal and written communication skills, with strong attention to confidentiality, accuracy, spelling, grammar, and punctuation.
- Detail-oriented and analytical, with a focus on producing accurate, high-quality work.
- Basic accounting knowledge, including invoice coding, purchase orders, and expense tracking.
- Valid BC Driver’s License and access to a reliable vehicle.
- Proficient in Microsoft Office Suite; experience with Yardi is considered an asset.
Additional Information
Amacon is an equal-opportunity employer who offers competitive compensation and benefit programs. This full-time salaried position works 8:30 am - 5:00 pm, Monday through Friday onsite in our downtown Vancouver location.
We thank you for your interest in this position but only those who are short-listed for an interview will be contacted.
Please apply through amacon.com via the link provided:https://amacon.bamboohr.com/careers/499
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