Posted 2 months ago
Operations Administrator
@ Mosaic Forest Management
Nanaimo, British Columbia
Overview
Mosaic Forest Management is hiring an Operations Administrator to work out of its Nanaimo office on Vancouver Island, supporting operations and finance through contract administration and load production accuracy. The role covers contracts, vendor holdbacks, invoicing, road metrics and LIMS records. The posting states a salary range of $50,000 to $62,000 per year, a full-time schedule, and up to one remote day per week subject to approval.
Responsibilities:
- Manage contracts and oversee their full execution
- Manage vendor holdbacks and related accounting
- Handle insurance requests, WSBC and external interactions
- Account for road construction and create internal invoices
Requirements summary:
- Post-secondary education in a related field or equivalent
- 2+ years of administrative, data entry or contract administration experience
- Strong attention to detail and analytical skills
- Strong verbal, written and interpersonal communication
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · ultipro
- Employer posting date
- 2026-09-09
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-16
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | Accounting, Forestry, Business administration |
| Perks mentioned | Generous paid time off, Generous parental leave, Retirement plan, Performance bonus |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Mosaic Forest Management
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Mosaic Forest Management is a Canadian leader in sustainable timberlands management.
Full company description
Mosaic Forest Management (Mosaic) is a timberlands management company. We are passionate about sustainable forestry and giving back to the communities where we live, work and play. Sustainability is at the heart of everything Mosaic does. Ensuring that forests are there for future generations is critical to the long-term health of our company and local communities. Every year, Mosaic plants over 10 million healthy, naturally occurring seedlings. Mosaic is committed to being a leader in sustainable forest management. We were the first forest company in Canada to be certified by the globally recognized Sustainable Forestry Initiative. In 2023, the Canadian Council of Indigenous Business recognized Mosaic with the Progressive Accreditation in Indigenous Relations Gold certification, making it the first and only timberlands owner in Canada to achieve this standard of excellence. Mosaic's success is built on our company's exceptional team of professionals and talented contractor workforce. We were honoured to be recognized as one of BC's Top Employers in 2022, 2023 and 2024. To learn more, visit MosaicForests.com.
- LinkedIn followers
- 4,413
- People associated on LinkedIn
- 146
- Reported office locations
- 648 Terminal Ave N, Nanaimo, British Columbia, CA
- 1055 W Hastings St, Vancouver, British Columbia V6E 2E9, CA
- Other recorded names
- Mosaic Forest Management
- Specialties
- Forest Land Management
- Logging
- Forest Harvesting
- Timber Sales
- and Sustainable resource management
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Mosaic Forest Management (Mosaic) is a timberlands management company. We are passionate about sustainable forestry and giving back to the communities where we live, work and play. Sustainability is at the heart of everything Mosaic does. Ensuring that forests are there for future generations is critical to the long-term health of our company and local communities. Every year, Mosaic plants over 10 million healthy…
| Field | Value |
|---|---|
| Industry | Paper and Forest Product Manufacturing |
| Company size | 201-500 employees |
| Headquarters | Nanaimo, British Columbia |
| Organization type | Privately Held |
| Year founded | 1993 |
| Specialties | Forest Land ManagementLoggingForest HarvestingTimber Salesand Sustainable resource management |
| Open jobs on Jobsy | 4 |
| View page |
Explore A Career At Mosaic
Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at MosaicForests.com.
The Opportunity
Mosaic is seeking an Operations Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.
The Role
Reporting to the Operations Accounting Manager, the Operations Administrator will support operations and the finance team by overseeing contract administration and daily load production accuracy, completeness, and associated pay. Specific responsibilities include but are not limited to:
- Utilize company applications to manage contracts and oversee their complete execution;
- Manage vendor holdbacks and ensure proper accounting;
- Handle insurance requests, WSBC, and interactions with external parties;
- Account for road construction activities and create internal invoices and road metrics;
- Create and maintain Log Inventory Management System (LIMS) contracts;
- Generate invoices using accounting software or templates;
- Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances; and
- Support continuous improvement initiatives.
What We’re Seeking:
- Post Secondary education in a related field or equivalent;
- 2 + years of administrative office experience, data entry or contract administration experience;
- Strong attention to detail and analytical skills;
- Strong verbal, written and interpersonal communication skills;
- Microsoft Office and Adobe PDF skills will be considered an asset;
- Proficiency in operations systems, such as Microsoft Dynamics AX, 3Log LIMS and Cobblestone, will be considered an asset; and
- Forestry and/or Accounting experience will be considered an asset.
Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences.
What You Get
We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.
At Mosaic, we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Here's a glimpse of what you can expect when you join us:
- Competitive compensation that matches your skills and experience.
- Annual bonus tied to both individual and company performance, recognizing your contributions to our success.
- Employer-paid premiums for a robust benefits package to support your wellness.
- Company-funded defined contribution pension plan to help secure your future.
- Generous paid vacation program, to recharge and relax.
- Up to one day per week of remote work, subject to role requirements and leader approval.
- We also offer various additional benefits and programs, including maternity and parental leave EI top-ups, opportunities for continuing education and professional development.
All programs and benefits are subject to change.
Compensation
The annual salary range for this position is $50,00 to $62,000. Individual compensation is commensurate with skill, relevant experience, and education.
To Apply
Visit mosaicforests.com/careers and click on the Job Opportunities to apply. This position will remain posted until filled.
At Mosaic, we believe in creating a workplace where everyone feels they belong and can contribute their whole, authentic selves to help us achieve our strategic goals. We’re proud to be an Employer Partner of the Canadian Centre for Diversity and Inclusion and we are dedicated to fostering an inclusive environment that values diversity and promotes equity.
If you require accommodation at any point during the recruitment process, please email [email protected]
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