Posted 2 months ago
Operations Coordinator
@ 4Refuel Canada
Surrey, British Columbia
Overview
4Refuel Canada is hiring an Operations Coordinator to plan and coordinate daily fuel delivery routing schedules and provide administrative support to the BCLM Operations team at its Surrey location. The role requires 2+ years of administrative or operational support experience, preferably in transportation or logistics, and runs Monday to Friday, 9AM to 5PM, with a possible future rotational schedule.
Responsibilities:
- Plan and sequence daily fuel delivery routes
- Integrate new customers into existing routes
- Review routing sheets and adjust strategies
- Provide administrative support, documentation and data entry
- Communicate with refuelling professionals, customers and sales
Requirements summary:
- 2+ years administrative or operational support experience
- Strong knowledge of the BC Lower Mainland
- Strong Microsoft Office proficiency
- Strong customer service background
- Organized, detail-oriented self-starter
Tools & skills
Source and dates
Employer career site / ATS feed · dayforce-feed
- Employer posting date
- 2026-09-02
- First seen by our source
- 2026-10-13
- Source record updated
- 2026-10-13
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Business operations |
| Experience | 2+ years |
| Hours per week | 40 |
| Schedule | day |
| Travel | air: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | People with disabilities |
Summary and details written by AI from the posting; the employer’s posting is the authority.
4Refuel Canada
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
The LEADER in Fuel Management
Full company description
Fuel is the highest operating cost after labour for businesses in transport and construction. While businesses have long used sophisticated systems to manage labour costs, they are only now starting to do the same with fuel. 4Refuel LP is the leader in Total Fuel Management - a closed-loop system for measuring and managing fuel consumption across national organizations. 4Refuel is already the system of choice for leading businesses in trucking, construction, rail, marine, airports, seaports and mining. Fully integrated and fully automated, 4Refuel is the leading system of fuel cost containment, fuel efficiency, equipment productivity and theft control and security. Total Fuel Management combines professional onsite service with powerful online reporting tools to minimize the cost of obtaining fuel and maximize equipment productivity with the objective of driving a higher return on your fuel investments • automated data collection at every point of fueling • online access to detailed fueling records • web-based tools for cost containment and analysis • automated odometer readings and operating hours • professional handling, convenient service Total Fuel Management is unrivalled by anything in the world. 4Refuel is the Fuel Management system of choice among leading corporations in construction and earth-moving, fleet and transportation, rail and marine, airport and seaport ground services.
- LinkedIn followers
- 11,550
- People associated on LinkedIn
- 360
- Reported office locations
- 231 Oak Park Blvd, Suite 206, Oakville, ON L6H 7S8, CA
- 19100 94 Ave, Surrey, British Columbia V4N 5C3, CA
- 250-1900 Enchanted Way, Grapevine, Texas 76051, US
- Business categories
- Fuel
- Oil and Gas
- Energy
- Other recorded names
- 4Refuel Canada LP
- Specialties
- Mobile On-Site Refuelling
- Diesel and DEF
- Cost Containment Technology
- Fuel Management
- Procurement
- Distribution
- Consumption Reporting
- FuelSupply Logistics
- Construction Equipment Diesel
- and Fleet Logistics Fuel
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Fuel is the highest operating cost after labour for businesses in transport and construction. While businesses have long used sophisticated systems to manage labour costs, they are only now starting to do the same with fuel. 4Refuel LP is the leader in Total Fuel Management - a closed-loop system for measuring and managing fuel consumption across national organizations. 4Refuel is already the system of choice for…
| Field | Value |
|---|---|
| Industry | Oil and Gas |
| Company size | 501-1,000 employees |
| Headquarters | Oakville, ON |
| Organization type | Privately Held |
| Year founded | 1995 |
| Specialties | Mobile On-Site RefuellingDiesel and DEFCost Containment TechnologyFuel ManagementProcurementDistributionConsumption ReportingFuelSupply LogisticsConstruction Equipment Dieseland Fleet Logistics Fuel |
| Open jobs on Jobsy | 23 |
| View page |
Who we are:
At 4Refuel we believe that our people are our greatest asset. We’re dedicated to fostering a vibrant workplace culture where every employee feels valued, engaged, and inspired to contribute their best. We are proud to have achieved an employee engagement score of 93%, paired with our superior safety culture, 4Refuel was recently awarded a prestigious WSIB honor, winning ‘Canada’s Best Health & Safety Culture’. Among other notable achievements, 4Refuel has also been recognized as: Great Place to Work, Canada’s Safest Employers, and Best Workplaces for Women from a Great Place to Work Canada.
As Canada’s largest and most experienced mobile refueller, 4Refuel has dominated the direct-to-equipment market for over 25 years and ranks among the country’s largest fuel buyers.
What You Will Do:
The Operations Coordinator is responsible for planning and coordinating daily fuel delivery routing schedules to ensure efficient, timely, and cost-effective service. This role also provides administrative support to the BCLM Operations team at 4Refuel’s Surrey location.
The ideal candidate has strong transportation experience, excellent communication skills, and thrives in a fastpaced operational environment.
Routing & Operational Coordination
- Plan, route, and sequence fuel delivery orders to maximize efficiency and meet changing business and customer demands.
- Integrate new customers into existing routes by incorporating delivery requirements in a manner that minimizes delivery costs and maximizes service effectiveness.
- Review previous day routing sheets, identify discrepancies, and adjust routing strategies for continues improvement
- Continuously analyze route configurations and implement improvements to enhance operational performance and cost effectiveness
Communication & Customer Support
- Communicate effectively with Certified Refueling Professionals, Customers, Sales and internal teams to ensure optimal service levels are maintained.
- Respond quickly to operational changes and adjust routing plans as required.
- Foster strong teamwork by maintain positive working relationships across all departments.
Administrative & Compliance Support
- Provide administrative support to the Operations team, including documentation, reporting, and data entry.
- Maintain high levels of accuracy and ensure compliance with company policies, procedures, and regulatory requirements.
- Perform additional duties as assigned to support overall operational success.
Experience & Knowledge
- Strong knowledge of and familiarity with the BC Lower Mainland.
- Minimum 2+ years of administrative or operational support experience, preferably within transportation or logistics.
Skills & Competencies
- Strong computer proficiency across Microsoft Office applications.
- Highly organized, detail oriented, and capable of managing multiple priorities in a fast paced environment.
- Proven ability to adapt quickly and respond effectively to changing operational needs.
- Strong customer service background with the ability to build and maintain effective working relationships.
- Motivated self starter who works well independently and as part of a team.
Working Hours
- Monday to Friday 9AM to 5PM with the possibility of transitioning to a rotational schedule in the future.
4Refuel welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We are committed to diversity at 4Refuel, to building and sustaining a diverse and inclusive workforce and as an equal opportunity employer we encourage applications from all qualified individuals. 4Refuel does not discriminate against applicants based on genders, races, national and ethnic origins, religions, ages, sexual orientation, marital and family status, and/or mental or physical disabilities.
Transparency Notice: At 4Refuel we use AI-powered tools to help streamline our application review process. These tools assist our recruiters in identifying relevant skills and experience within resumes. However, all final decisions regarding interviews and hiring are made by our human recruitment team. We are committed to a fair and equitable hiring process for all candidates.
This job posting is for an existing vacancy.
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