Operations Coordinator, Finished Vehicle Logistics - Canada

Join a Global Logistics Leader

Wallenius Wilhelmsen is looking for an Operations Coordinator, Finished Vehicle Logistics to support our growing Supply Chain Solutions operations in Canada.

In this role, you'll help coordinate the movement and handling of finished vehicles across Canada, working with trucking and rail providers, vehicle storage and processing facilities, customers, vendors, and internal teams.

This is a hands-on operational role for someone who enjoys coordinating multiple activities, solving day-to-day logistics challenges, working with different partners, and keeping things moving.

Location: Annacis Island, Delta, BC
Job Type: Permanent Full-Time

WHY SHOULD YOU JOIN WWS?

• Competitive salary ($51,000 - $65,000 per year) and annual bonus
• Company-paid RRSP Contribution (No Matching Required)
• 100% Company-paid extended health benefits, medical, dental and vision coverages
• Very diverse and inclusive organization – our people are with different ethnic backgrounds and speak different languages. You will get a sense of belonging
• Collaborative, fun, and caring working cultures – We enjoy fun time together– BBQ Summer Party, Christmas Party, Donation and Charity
• Excellent career growth and job security

About the Role

As an Operations Coordinator, you'll support the day-to-day execution of finished vehicle logistics activities across Canada.

You'll coordinate vehicle movements by truck and rail, work with storage and vehicle processing locations, monitor shipments and activities, maintain accurate documentation, and help resolve delays or other operational issues.

You'll also work closely with colleagues across the Americas to support consistent processes and continuous improvement as the Canadian business grows. The position will work with an increasing level of independence under the guidance of the Operations Manager.

What You'll Do

• Coordinate day-to-day finished vehicle activities across Canada, including trucking, rail transportation, vehicle storage and vehicle processing.
• Schedule and book vehicle movements with trucking and rail providers.
• Coordinate arrivals, departures and capacity with vehicle storage and processing locations.
• Follow up with carriers, vendors and sites to make sure pickups, deliveries and processing activities are completed as planned.
• Provide timely updates to customers, carriers, vendors and internal teams.
• Monitor ongoing vehicle movements and operational activities, identify issues early and follow through until they are resolved.
• Maintain accurate shipping, delivery, condition and carrier documentation and system records.
• Support vehicle damage and claims activities by gathering information and coordinating follow-up with carriers and sites.
• Prepare operational reports and monitor areas such as on-time performance, cycle times, storage and exceptions.
• Support carrier and vendor onboarding and ongoing documentation requirements.
• Follow applicable company, customer, safety, regulatory, insurance and cross-border documentation requirements.
• Identify opportunities to improve day-to-day processes, tools and workflows.
• Collaborate with Supply Chain Solutions colleagues across Canada and the broader Americas region.

This Role Is a Great Fit If You Have

• Post-secondary education in Logistics, Supply Chain Management, Business, Operations, or equivalent relevant experience.
• Experience or knowledge of Canadian transportation, logistics or supply chain operations is preferred.
• Experience in finished vehicle logistics or automotive transportation is an asset.
• Familiarity with trucking, rail, vehicle storage or vehicle processing is an asset.
• Strong organizational skills and the ability to manage multiple priorities when plans change.
• Strong attention to detail and a commitment to accurate documentation.
• Clear and professional written and verbal communication skills in English.
• French language skills are an asset.
• Comfort working with operational data, reports and KPIs.
• Working knowledge of TMS/ERP systems and Microsoft Office, particularly Excel, with a willingness to learn new systems.
• The ability to work independently while staying connected with colleagues across different locations and time zones.
• A proactive, solution-oriented approach to day-to-day operational challenges.

You'll Be Successful in This Role If You Are

Organized. You're comfortable coordinating several activities, locations and service providers at the same time.

Detail-oriented. Accurate documentation, system information and follow-up matter to you.

A proactive communicator. You keep customers, carriers and internal teams informed and raise issues before they become bigger problems.

Those three areas closely reflect the three essential competencies identified in the JD: operational coordination and scheduling, accuracy/documentation/compliance discipline, and proactive communication.

Ready to Apply?

If you're interested in building your career in finished vehicle logistics and want to work with customers, transportation providers and colleagues across a global logistics organization, we encourage you to apply.

We look forward to hearing from you.

Who We Are

At Wallenius Wilhelmsen, you'll join a global leader in shipping and logistics with more than 9,000 colleagues across 28 countries. Together, we help move vehicles, equipment, and goods around the world through innovative and sustainable solutions. Our ambition is to lead the way in transforming shipping and logistics.

Our success is built on our people. Rooted in a strong safety culture and guided by our values – We Care, We Challenge, We Commit – we create an environment where people can grow, contribute, and perform at their best. As a global company listed on the Oslo Stock Exchange, we offer international opportunities within a collaborative and values-driven culture.

Our Commitment to Equal Opportunities and an Inclusive Workplace

At Wallenius Wilhelmsen, our people are fundamental to our success. We believe in the power of bringing people together and value the unique experiences, skills, and perspectives every individual brings. These differences strengthen our ability to support our customers, drive innovation, and succeed as a global organisation. By fostering an inclusive culture where everyone feels valued and empowered to contribute, we create better outcomes for our people, our customers, and our business.