Posted last month
Payroll and Administrative Clerk
@ Mount Allison University
Sackville, New Brunswick
SIGNALS
Overview
Mount Allison University is hiring a part-time Payroll and Administrative Clerk in its People and Culture department. The work covers bi-weekly and semi-monthly payroll processing, employee inquiries, records and filing, and general administrative support. The posting asks for a diploma in accounting or HR, one to three years of payroll or HR experience, and knowledge of university policies, collective agreements and CRA rules.
Responsibilities:
- Process bi-weekly and semi-monthly payroll and verify timesheet data
- Answer employee and supervisor inquiries and provide self-service support
- Prepare pay statements, remittances and Records of Employment
- Complete T4 processing, vacation accruals and year-end reporting
- Maintain employee and departmental files and supply inventory
Requirements summary:
- Diploma in accounting or HR, or equivalent with fast-paced office experience
- One to three years in payroll, benefits or HR at a medium or large organization
- Proficiency in Microsoft 365 and ability to learn new software
- Knowledge of university policies, collective agreements and CRA regulations
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-15
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Human resources |
| Experience | 1+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Racialized people, Indigenous peoples, People with disabilities |
| Education | College diploma (required) |
| Fields of study | Accounting, Human Resources |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Mount Allison University
| Field | Value |
|---|---|
| Open jobs on Jobsy | 4 |
Job description
Position description
Reporting to the Assistant Director, People and Culture, the People and Culture Clerk assists with the accurate and timely processing of payroll and supports a full range of administrative functions in compliance with collective agreements, University policies and applicable legislative requirements. This part-time role has responsibilities that include assisting with payroll data entry and reconciliation, responding to employee inquiries, preparing correspondence and reports, and contributing to the smooth operation of day-to-day administrative processes.
Responsibilities
Application materials will be collected for recruitment purposes only and handled in accordance with the University’s privacy and records management practices. If you experience any difficulty accessing the link, please contact [email protected] for assistance. Review of applications will begin on October 30, 2026.
Submit Résumé and Cover Letter
Mount Allison is committed to diversity and inclusiveness. We encourage applications from members of racialized communities, Indigenous persons, persons with disabilities, and persons of all sexual and gender identities. We seek candidates with qualifications and knowledge to contribute specifically to the further diversification of our campus community.
At Mount Allison, we are committed to ensuring your interview experience is as comfortable and accessible as possible. If you require any accommodations or adjustments during the interview process, please do not hesitate to inform us. Your needs are important to us, and our dedicated team is here to support you by reaching out to People and Culture at [email protected]
Visit our website at www.mta.ca/employment for other employment opportunities at Mount Allison University or to register to receive e-mail notification of new opportunities.
Reporting to the Assistant Director, People and Culture, the People and Culture Clerk assists with the accurate and timely processing of payroll and supports a full range of administrative functions in compliance with collective agreements, University policies and applicable legislative requirements. This part-time role has responsibilities that include assisting with payroll data entry and reconciliation, responding to employee inquiries, preparing correspondence and reports, and contributing to the smooth operation of day-to-day administrative processes.
Responsibilities
- Working in close liaison with the Payroll & Benefits Coordinator assists in processing the bi-weekly and semi-monthly payroll by entering and updating positions, employee and timesheet information for hourly and student employees; produce a payroll summary, verify and edit all data input and run various system processes to finalize the payroll. Review hours entered through the self-service system to identify and question possible errors and to ensure adherence to collective agreement provisions and University policy
- Provide general customer support to self-service users/supervisors
- Perform other payroll processing activities including the production and distribution of pay statements; processing of government, pension, benefit and union remittances by specific deadline dates; distribute system-generated reports to other departments; respond to a variety of inquiries; and prepare Records of Employment; complete monthly Statistics Canada payroll surveys
- Assist the Administrator with the organization of the holiday social, employee recognition and retiree event
- Maintain employee files as well as other departmental electronic and paper filing systems, including those related to staff training, skills, workshops
- Maintain an inventory of office and stationary supplies, forms, and benefit literature
- Assist the Payroll & Benefits Coordinator in various annual tasks such as T4 Processing, vacation accrual calculations and distributions, benefit renewals and year end reporting
- Provide back up for the Payroll & Benefit Coordinator and Administrator during absences
- Assist with the preparation of pension packages, in consultation with the People and Culture Consultant (Compensation & Benefits)
- Assist with new hire benefits enrollment processes
- Track received medical notes and advise consultants of upcoming transitional timeframes
- Assist with departmental audits and projects
- Support development and maintenance of inventory of documentation related to departmental processes which may include recording and/or updating of departmental processes which have not yet been documented
- Assist in the implementation of any new systems or programs
- Support process improvement and technological advancement within the department
- Perform other duties as assigned
- Diploma in accounting or Human Resources or equivalent education combined with experience in a fast-paced office setting
- Minimum of one to three years’ experience in payroll/benefits/human resources with a medium to large organization
- Experience using payroll and HR information systems a definite asset
- Proficiency in M365 and ability to learn new software
- Strong interpersonal and communication skills with a customer service orientation
- A motivated self-starter who thrives on a variety of tasks
- Proven ability to work independently and within an integrated team
- Detail-oriented with a focus on accuracy
- Strong numerical and analytical ability
- Strong organizational skills and ability to switch between tasks and priorities while maintaining required quality and productivity in view of multiple and tight deadlines
- Knowledge and understanding of university policies, collective agreement provisions, benefit plan provisions and CRA regulations
- Proven discretion in dealing with confidential information
Application materials will be collected for recruitment purposes only and handled in accordance with the University’s privacy and records management practices. If you experience any difficulty accessing the link, please contact [email protected] for assistance. Review of applications will begin on October 30, 2026.
Submit Résumé and Cover Letter
Mount Allison is committed to diversity and inclusiveness. We encourage applications from members of racialized communities, Indigenous persons, persons with disabilities, and persons of all sexual and gender identities. We seek candidates with qualifications and knowledge to contribute specifically to the further diversification of our campus community.
At Mount Allison, we are committed to ensuring your interview experience is as comfortable and accessible as possible. If you require any accommodations or adjustments during the interview process, please do not hesitate to inform us. Your needs are important to us, and our dedicated team is here to support you by reaching out to People and Culture at [email protected]
Visit our website at www.mta.ca/employment for other employment opportunities at Mount Allison University or to register to receive e-mail notification of new opportunities.
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