Payroll & Benefits Specialist

Job Title: Payroll & Benefits Specialist (Pending Classification Review)

Status: Regular, Part-Time (union position)

Hours: 17.5 hours per week
Schedule: Between Monday to Friday, 3 days per week (Monday, Tuesday and Wednesday - 9 am - 4:30 pm)
Grid: 12
Wage: $30.95/hr - $35.52/hr (starting at $30.95/hr)

Start Date: ASAP

Date Posted: October 30, 2026
Closing Date: Open Until Filled

Please note that internal applicants must apply by November 5, 2026, internal applications received after this date will not be considered as internal and seniority will not apply, position will remain open until filled.

THE OPPORTUNITY:

Working within the Finance team, the Payroll & Benefits Specialist plans, implements, and oversees the payroll & benefits functions for the organization. Participates in policies and procedure formulation and the evaluation of current payroll related practices.

DUTIES & RESPONSIBILITIES:

Payroll:

• Processes bi-weekly union payroll for 180+ staff using Payworks timesheet system;
• Ensures that the necessary facilities and equipment are in place, payroll guidelines and policies are adhered to, and legal requirements are met;
• Ensures payroll data is secure and maintained in a confidential manner;
• Reviews online timesheets for accuracy i.e. correct total hours, project codes and wage rates, etc.;
• Reviews pay statements and payroll registers for accuracy and corrects any errors if necessary;
• Calculates and processes pay adjustments as required such as step changes, retro payments etc.;
• Maintains employee database including the set-up of new hires, deductions/benefits, terminations salary changes, group health benefit changes and all payroll related changes;
• Has a thorough understanding of the Collective Agreement in order to adhere to day-to-day payroll transactions;
• Coordinates and issues Records of Employment (ROE), T4 slips and T4A slips as required;
• Responds to payroll related questions and concerns;
• Administers remittance for union dues and Municipal Pension Plan (MPP) as needed;
• Supports the preparation of annual reporting including Employee Turnover Survey and MPP Annual Payroll within timelines;
• Prepares payroll reports and conducts investigations for any discrepancies;
• Manages payroll and works with Program Managers to ensure wages are consistent with contracts;
• Provides information to respond to inquires from lawyers regarding legal requests related to Motor Vehicle Accidents and compiles confidential information, reports etc.;
• Responds to requests for information regarding Worksafe, STD, and Disability, assists with completing confidential information forms and provides payroll information as required;

Benefits:

• Manages the administration of benefits for union employees. Works with benefits provider to rectify issues with employee benefits changes and invoicing;
• Key contact for internal stakeholders –eligibility, administration, responding to inquiries;
• Reviews and updates payroll register for accuracy and correct any errors in the employee benefit premium amounts accumulated in the Payworks system on a monthly basis to ensure premiums invoiced are equal to the amounts allocated by employee and expensed to correct programs;
• Gain a thorough understanding of employee’s eligibility for the Agency’s Group Health and Welfare Benefits;
• Manages MPP process – ensures staff eligibility and monitors timing in which new employees should receive employment benefits and ensure they are enrolled on a timely basis (Group Health, Medical Services Plan and MPP);
• Other duties as assigned.

QUALIFICATIONS:

• Minimum 3 years of proven, progressive Canadian accounting experience and completion of a Level 2 Canadian accounting program or an equivalent combination of experience, education and training;
• Membership with the Canadian Payroll Association and Compliance Practitioner (PCP) professional designation;
• Experience with union payroll;
• Verbal and written fluency in English at a professional level;
• Knowledge and experience with Sage 300 and Microsoft Office software including proficiency in Excel and Word;
• Ability to exercise a high level of professionalism and discretion with confidential information;
• Strong organizational skills and ability to multi-task are necessary;
• Ability to work independently and meet deadlines are required.

A Criminal Record Check is a requirement of employment.

Please note that we currently have staff on the recall list. If an applicant on the recall list applies to this vacancy, the provisions under Article 13.5 "Recall" of the Collective Agreement will apply and we will not consider internal applications from those with less seniority.

APPLICATION REQUIREMENTS:

To apply, please upload your resume and cover letter as separate attachments. Please note that only Word or PDF formats can be accepted. As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered. This position is not available for sponsorship, only candidates legally entitled to work in Canada can be considered.

To view all opportunities at DIVERSEcity visit www.dcrs.ca/work-with-us/.

Additional Information:

This position is based in our Surrey office and offers a blend of in-office and remote work. DIVERSEcity has implemented safety procedures for in-office and in-person work, to view our safety plan, please visit www.dcrs.ca/news/diversecity-covid-19-safety-plan/. As an organization we continue to monitor public health and safety guidelines in order to maintain a safe working environment for DIVERSEcity's staff, clients, and community, recruitment for this position will be conducted virtually.

DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at ([email protected]). Any personal information provided will be maintained in confidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 46 years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at www.dcrs.ca/.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.