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Posted 7 days ago

Procurement Coordinator

@ KOLER BUILDERS

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Ontario

Full-time1+ years experience
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SIGNALS

Overview

Koler Builders, a construction and general contracting firm, is hiring a Procurement Coordinator to manage storekeeping, inventory control and procurement support. The role covers receiving and tracking materials, sourcing and purchase order support, customer deliveries and billing, and project documentation. Full-time, reporting to the Procurement Manager.

Responsibilities:

  • Receive, inspect and record incoming materials and maintain inventory
  • Follow up on shipment shortages, damages and discrepancies
  • Support sourcing with RFQs, quotes and draft purchase orders
  • Issue customer deliveries, prepare invoices and track payments
  • Keep Smartsheet tracking current and issue weekly status reports

Requirements summary:

  • Diploma or degree in supply chain, construction or a related field
  • 1-2 years in storekeeping, inventory control or procurement
  • Ability to read construction drawings and specifications
  • Proficiency in Excel, Word and Outlook
  • Smartsheet, Jonas Premier or inventory software an asset

Tools & skills

SmartsheetJonas PremierMicrosoft ExcelMicrosoft WordMicrosoft Outlookforklift
Source and dates

Source type not verified · apify-linkedin

Employer posting date
2026-11-03
First seen by our source
2026-11-10
Source record updated
2026-11-10

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Experience1+ years
Hours per week40 (estimated)
Scheduleday
Travelair: none · ground: minimal
Work settingWarehouse, Office, Construction site
PositionSitting and standing
Physical demandsphysical moderate · computer high
LanguagesEnglish
Licences & certificationsforklift certification
Driver’s licencepreferred
EducationCollege diploma (required), Bachelor’s degree (required)
Fields of studySupply Chain, Construction Management, Civil Engineering, Architectural Engineering, Business

Summary and details written by AI from the posting; the employer’s posting is the authority.

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KOLER BUILDERS

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Job description

Koler Builders is a construction and general contracting firm that specializes in ground up construction in the residential and ICI space as well as retrofit to existing structures. Our team of experts provides comprehensive and cost-effective services for our clients, from the pre-development phase through to project completion. Koler Builders is wholly-owned by Byron Equities, a global real estate investment firm.

We are seeking an organized, detail-oriented Procurement Coordinator to manage storekeeping and inventory control and support our procurement team through every stage of the procurement process. Reporting to the Procurement Manager, you will ensure materials are received, stored, tracked, and delivered accurately and on time, and that every order is fully documented from sourcing to close-out.

• Storekeeping & Inventory Control: Receive, inspect, and record incoming materials, maintain accurate inventory records, carry out cycle counts, and tag damaged or rejected materials.

• Shipments & Deliveries: Follow up on shortages, damages, and discrepancies once shipments arrive in Canada, coordinating with suppliers, freight forwarders, and customers to resolve them.

• Sourcing & Purchasing Support: Distribute RFQs, log vendor quotations, assist with comparison sheets, prepare draft purchase orders, and track lead times and shipping dates.

• Customer Deliveries & Billing: Issue materials with signed delivery notes, prepare customer invoices, and follow up on down payments and final payments.

• Tracking & Reporting: Keep the procurement tracking system (Smartsheet) up to date, escalate overdue orders, and issue weekly status reports.

• Documentation & Close-out: Maintain organized procurement records, shipping documents, warranties, and O&M manuals, and support site visits, measurements, and product inspections.

Required Qualifications & Skills

Education:

• Diploma or degree in Supply Chain, Construction Management, Civil or Architectural Engineering, Business, or a related field.

• Experience: 1–2 years of experience in storekeeping, inventory control, or procurement, preferably in the Ontario construction industry.

• Technical Knowledge: Ability to read construction drawings and specifications, with working knowledge of RFQs, purchase orders, and shipping documents for imported materials.

• Tech Savvy: Proficient in Microsoft Excel, Word, and Outlook; experience with Smartsheet, Jonas Premier and any inventory management software is an asset.

• Soft Skills: Strong attention to detail, persistent follow-up, and clear, professional communication with suppliers, customers, and internal teams.

• Assets: Valid Ontario G driver's license and forklift certification (or willingness to obtain it).

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