Procurement Specialist

Procom is currently looking for a Procurement Specialist for our client in the public sector

THIS CONTRACT HAS A TBD START DATE AND GOES TILL END OF MARCH 2027
GREAT CHANCE OF EXTENSION ONCE NEW BUDGET COMES OUT
LOCATION: ONSITE (THE CLIENT IS IN THE OTTAWA AREA)
LANGUAGE: ENGLISH
CLEARANCE: RELIABILITY
REFERENCES: 2

Mandatory Skills

Must have a minimum of twelve months of cumulative experience, obtained within the last five years, using SAP or a Government of Canada departmental financial and materiel management system based on SAP to enter, update or maintain contracting and financial information.
The demonstrated experience must include at least three of the following activities:

Creating or updating purchase requisitions;
Creating or updating purchase orders or contracts;
Entering contract amendments;
Entering Task Authorization or call-up financial information;
Recording commitments or contract values;
Updating vendor, coding or financial information;
Reviewing SAP financial information for accuracy;
Monitoring contract expenditures or balances; or
Extracting or validating procurement-related financial information.

Must have experience, obtained within the last five years, preparing a minimum of three competitive solicitation documents in a Government of Canada procurement context.
The experience must include responsibility for developing or materially contributing to the preparation of solicitation documentation, including at least three of the following components:

Instructions to bidders;
Statements of Work or Statements of Requirements;
Mandatory technical criteria;
Point-rated technical criteria;
Bases of selection;
Bases of payment;
Security requirements;
Bid evaluation documentation;
Resulting contract clauses; or
Solicitation amendments.
Must have experience, obtained within the last five years, preparing, reviewing or administering a minimum of three Task Authorizations under Government of Canada contracts.
The experience must include at least three of the following activities:
Reviewing the task description;
Confirming that the proposed task was within the scope of the contract;
Confirming the applicable resource category;
Validating rates and the level of effort;
Reviewing security requirements;
Calculating or validating the Task Authorization value;
Preparing Task Authorization documentation;
Coordinating approvals;
Issuing the Task Authorization; or
Preparing Task Authorization amendments.

Must have experience, obtained within the last five years, preparing, reviewing or administering a minimum of three call-ups against Government of Canada Standing Offers.
The experience must include at least three of the following activities:

Confirming that the requirement was within the scope of the Standing Offer;
Applying the applicable call-up procedures;
Confirming supplier selection or right-of-first-refusal procedures;
Validating rates or pricing;
Preparing the call-up documentation;
Coordinating financial or contracting approvals;
Issuing the call-up;
Entering the call-up information into a departmental procurement system; or
Preparing call-up amendments.

The scope of work of the Contract includes, but is not limited to:

The Procurement Specialist professional will be expected to execute the following tasks during this contract, but not limited to:

The Senior Procurement Specialists may be required to perform some or all of the following tasks:
Procurement Planning and Client Support
Review procurement requests and supporting documentation submitted by departmental clients;
Identify missing, incomplete or inconsistent information and obtain clarification from clients;
Provide advice and guidance to clients regarding procurement processes, documentation, timelines and available procurement methods;
Assist clients in defining procurement requirements, evaluation methodologies, selection methods and procurement schedules;
Recommend appropriate procurement approaches based on the nature, value, complexity and risk of the requirement;
Participate in meetings with clients, managers, technical authorities and other stakeholders; and
Maintain regular communication with clients regarding the status and progress of procurement files.
Development of Requests for Proposals
Develop and revise Requests for Proposals and associated solicitation documents;
Review Statements of Work, Statements of Requirements and technical specifications for completeness and procurement readiness;
Develop or review mandatory and point-rated technical evaluation criteria;
Ensure that evaluation criteria are clear, measurable and aligned with the requirement and proposed basis of selection;
Develop solicitation instructions, bidder requirements, financial evaluation methodologies and bases of payment;
Incorporate applicable security, accessibility, Indigenous procurement, environmental, official languages and other policy considerations, where relevant;
Prepare solicitation documentation using approved Government of Canada and departmental templates;
Coordinate the internal review and approval of solicitation documents;
Support the solicitation process, including the preparation of amendments and responses to bidder questions;
Support bid evaluation activities, including the preparation of evaluation documentation and consensus materials; and
Prepare contract award documentation and procurement file records.
Task Authorizations
Review requests for Task Authorizations against established contracts;
Confirm that proposed tasks fall within the scope of the applicable contract;
Review task descriptions, deliverables, resource categories, level of effort, rates, timelines and financial information;
Prepare Task Authorization documentation using approved templates;
Verify that the proposed Task Authorization complies with the terms and conditions of the applicable contract;
Coordinate required reviews and approvals;
Communicate with clients and suppliers to resolve administrative or documentation issues;
Track the status, value and duration of Task Authorizations; and
Support amendments to Task Authorizations, where required.
Call-ups Against Standing Offers
Review client requests for call-ups against Standing Offers;
Confirm that the requested goods or services fall within the scope of the applicable Standing Offer;
Confirm supplier selection, ordering procedures, pricing, delivery requirements and applicable terms and conditions;
Prepare call-up documentation using approved forms and templates;
Coordinate required reviews and approvals;
Communicate with clients and suppliers regarding administrative or documentation requirements;
Track call-up values and applicable financial limitations; and
Support amendments to call-ups, where required.
Procurement Administration and Reporting
Create, update and maintain procurement records and file documentation;
Enter and update procurement and financial information in SAP, known as the Integrated Financial and Materiel System at ISED;
Ensure that SAP entries are accurate, complete and supported by appropriate documentation;
Update departmental procurement tracking systems, spreadsheets and reporting tools;
Monitor procurement timelines, approval requirements, contract values and expiry dates;
Prepare file summaries, approval documents, procurement plans and status reports;
Support quality assurance and file review processes;
Address identified file deficiencies or required corrections;
Organize records in accordance with departmental information management practices;
Perform other related senior procurement duties assigned by the Project Authority.

This posting is for a public sector assignment. Compensation will be determined through the competitive bidding process and will be within the approved rate structure for this assignment.