Posted 2 months ago
Project Administrator
@ BGIS
Winnipeg, Manitoba
Overview
BGIS is hiring a Project Administrator to handle project setup, documentation, financial administration and close-out for construction and facilities projects. The work covers maintaining project records, processing purchase orders and reconciling invoices, and reporting on progress and risks. The role is full-time with a salary range of $47,118 to $58,897 per year.
Pay:
$47,118–$58,897 a year
Responsibilities:
- Set up projects and maintain project databases
- Track progress, timelines and project documentation
- Process purchase orders and reconcile invoices
- Prepare progress, cost and KPI reports
- Execute project close-out and financial reconciliation
Requirements summary:
- Community college diploma
- 1 to 3 years of project or administrative experience
- Strong organizational and data accuracy skills
- Proficiency in MS Office, MS Project and Excel
- Interest in pursuing PMI accreditation
Tools & skills
Source and dates
Employer career site / ATS feed · oraclecloud
- Employer posting date
- 2026-09-09
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-16
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
BGIS
| Field | Value |
|---|---|
| Headquarters | Markham |
| Open jobs on Jobsy | 568 |
SUMMARY
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.
KEY DUTIES & RESPONSIBILITIES
Project Set Up
- Inputs project information into databases and completes project set up process
Project Tracking and Documentation
- Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
- Monitors project progress and timelines and prepares status reports to assist with timely project delivery.
Project Financial Administration
- Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
- Executes the purchase order process.
- Reconciles purchase orders to invoices to ensure accuracy.
Project Reporting
- Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
- Reviews and communicates risks to Project Managers.
Project Close Out Administration
- Executes project close out requirements.
- Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
- Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
- Reviews and reconciles actual project expenses against cost estimates.
- Other duties as assigned.
KNOWLEDGE AND SKILLS
- Community college diploma
- 1 to 3 years of project administration or administrative work experience
- Strong administrative and organizational skills
- Ability to provide project administration support
- Ability to maintain accurate data
- Strong attention to detail and data accuracy
- Ability to extract and compile data into reports
- Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
- Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications
Licenses and/or Professional Accreditation
- Demonstrates an interest in pursuing Project Management Institute Accreditation
This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
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