Project Administrator (TCB - Behchoko)

Project Administrator (Construction)

Open to Tłı̨chǫ Citizens Only

Location: Behchokǫ̀, Northwest Territories
Company: Tłı̨chǫ Community Builders (TCB)

Build Your Career in Construction Project Management

Are you highly organized, detail-oriented, and looking to grow your career in construction project administration? Do you enjoy coordinating projects, managing documentation, and supporting teams to deliver successful results? If so, Tłı̨chǫ Community Builders (TCB) wants to hear from you.

Tłı̨chǫ Community Builders is a wholly owned subsidiary of the Tłı̨chǫ Investment Corporation. We deliver construction and infrastructure projects that support Tłı̨chǫ communities and contribute to the economic growth of the Northwest Territories. We are committed to developing Tłı̨chǫ talent and creating meaningful career opportunities within our organization.

Position Summary

Reporting to the Program Manager, Maintenance & Construction, the Project Administrator (Construction) is responsible for providing administrative and project coordination support for multiple construction projects. This position manages project documentation, schedules, reporting, financial tracking, and communication to help ensure projects are completed safely, efficiently, on time, and within budget.

The successful candidate is highly organized, proficient with Microsoft Excel, and able to manage multiple priorities while supporting project managers, field staff, subcontractors, and clients.

Key Responsibilities

Project Coordination & Administration

• Create, track, and manage Requests for Information (RFIs) and distribute them to appropriate stakeholders.
• Maintain organized project files and documentation using SharePoint and other document management systems.
• Organize and maintain project photographs for reporting and recordkeeping.
• Track Daily Field Reports (DFRs) and prepare weekly progress summaries.
• Prepare and distribute weekly client updates, including progress reports and supporting documentation.
• Provide administrative support to ensure project milestones, deliverables, and timelines are achieved.

Scheduling, Reporting & Financial Tracking

• Update and maintain multiple project schedules.
• Track labour, materials, shipping costs, and other project expenditures.
• Assist with purchase orders, accounts payable documentation, and cost tracking.
• Support the preparation and submission of Change Notices (CCNs).
• Coordinate material requests, quotations, and procurement activities.

Technical & Documentation Support

• Develop and maintain Microsoft Excel spreadsheets and project tracking templates.
• Assist with project scheduling using Microsoft Project (training provided if required).
• Read and interpret construction drawings and specifications (training provided if required).
• Track shop drawings and coordinate reviews and distribution.
• Assist in preparing as-built drawings and Operations & Maintenance (O&M) manuals.

Meetings & Communication

• Prepare meeting agendas and supporting documentation.
• Record and distribute meeting minutes.
• Track action items and follow up with project team members.
• Coordinate communication between project teams, clients, subcontractors, suppliers, and internal departments.

Additional Project Support

• Assist Project Managers and Estimators with project preparation and quantity takeoffs (training provided if required).
• Support subcontract preparation and project documentation.
• Travel to project sites as required to capture progress photos and provide project support.
• Perform other duties as assigned.

Qualifications

The ideal candidate will possess:

• Grade 12 diploma. Post-secondary education in Business Administration, Office Administration, Construction Management, or a related field is considered an asset.
• Minimum of two years of experience in project administration, preferably within the construction industry.
• Intermediate proficiency with Microsoft Excel.
• Experience coordinating multiple projects and competing priorities.
• Experience using Microsoft Project is considered an asset.
• Strong organizational, time management, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.
• Valid Class 5 Driver's Licence.

Working Conditions

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent keyboarding and document preparation.
• Occasional lifting of files, plans, and office materials.
• Occasional travel to project sites.

Work Environment

• Office-based position located in Yellowknife.
• Regular interaction with project teams, subcontractors, clients, and suppliers.
• Occasional travel to project sites throughout the Northwest Territories and Tłı̨chǫ communities.
• Fast-paced environment supporting multiple active construction projects.

Mental Demands

• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and organizational skills.
• Ability to adapt to changing project schedules and client requirements.
• Maintain confidentiality while handling project and corporate information.

What We Offer

• Full-time, permanent employment.
• Competitive salary.
• Comprehensive benefits package.
• Employer-matched pension plan.
• Opportunities for professional growth and career development.
• Supportive, collaborative, and inclusive workplace.
• Opportunity to contribute to projects that benefit Tłı̨chǫ communities.

Our Commitment

Tłı̨chǫ Community Builders is committed to building a diverse and inclusive workforce. We are dedicated to developing Tłı̨chǫ talent and creating meaningful employment opportunities for Tłı̨chǫ Citizens. Preference will be given to qualified Tłı̨chǫ Citizens in accordance with our hiring policies.

Join our team and help build the future of Tłı̨chǫ communities. Apply today!