Posted 9 months ago
Project Coordinator
@ Querentia Inc.
Toronto, Ontario
Overview
Querentia Inc. is hiring a contract Project Coordinator to support scheduling, information gathering, task tracking and the Operations Manager. The work centres on meetings, a master editorial calendar, shared inboxes and content intake, in a fast-paced environment. The posting asks for 1-3 years of marketing experience and proficiency in Microsoft Office and Planner.
Responsibilities:
- Coordinate and schedule meetings and follow-up communications
- Maintain the master editorial calendar and project timelines
- Track tasks and deadlines in Microsoft Planner
- Manage content intake and shared inboxes
- Maintain D.ca leader profiles with the digital team
Requirements summary:
- 1-3 years of marketing experience, preferably in professional services
- Strong written and verbal communication
- Proficiency in Microsoft Office including Planner
- Experience with marketing automation or CRM tools an asset
- Excellent organization and attention to detail
Tools & skills
Source and dates
Source type not verified · jsonld
- Employer posting date
- 2026-02-02
- First seen by our source
- 2026-10-26
- Source record updated
- 2026-11-02
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Business operations |
| Experience | 1+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Querentia Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 331 |
We're seeking an organized, proactive, and agile Project Coordinator to join our dynamic team. This role is instrumental in supporting project coordination activities, including scheduling, information gathering, tracking, and assisting the Operations Manager to drive the team’s success. The ideal candidate is detail-oriented, technologically adept, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
• Coordinate and schedule meetings, including discovery calls, briefing sessions, and strategy discussions.
• Organize and update meeting invitations, agendas, and follow-up communications.
• Maintain the master editorial calendar, ensuring accuracy and alignment with project timelines, key contacts, content deadlines, campaign launches, review cycles, and distribution schedules.
• Utilize Microsoft Planner daily to organize project plans, assign and track tasks, set deadlines, and monitor progress, ensuring timely delivery and effective team collaboration.
• Track content milestones and deadlines, communicating with team members to ensure seamless coordination across project sprints.
• Manage intake submissions for new content requests by monitoring designated channels (e.g., email inboxes, online Qualtrics forms), logging and prioritizing requests.
• Collaborate with the digital team to create and maintain D.ca leader profiles, ensuring accuracy and alignment with organizational standards.
• Oversee shared and individual inboxes by monitoring incoming messages, prioritizing and responding to inquiries, flagging urgent items, and ensuring timely follow-up.
Qualifications
• 1-3 years of marketing experience, preferably within a professional services environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Planner).
• Experience with marketing automation tools and CRM platforms considered an asset.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects simultaneously and meet deadlines.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.