Project Coordinator

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
Ready to take the next step in your civil engineering career? Join our growing Calgary team as a Project Coordinator, where you'll play a key role in delivering land development and municipal infrastructure projects from design through construction.

Working closely with Project Managers, Engineers, Clients, Municipalities, and Contractors, you'll coordinate project activities, support design approvals, monitor schedules and budgets, and contribute to construction administration and site inspections. This role offers an excellent blend of technical, project management, and field experience, making it an ideal opportunity for a driven professional looking to expand their skills and advance their career in a collaborative and supportive environment.

Duties and Responsibilities:

• Effectively support the project team through the municipal design approval process.
• Exercise judgment on the appropriateness of engineering requirements identified by municipal jurisdictions.
• Work with the Design Lead and/or Engineer-of-Record to ensure the detailed design process effectively meets the needs of all stakeholders and stays on schedule.
• Take the lead role in day-to-day coordination with other consultants, third-party utility agencies, contractors, and Municipal staff, communicating outcomes clearly to the project team.
• Work closely with the Project Manager on Client interactions and engage directly with the Client’s representative on day-to-day project matters.
• Attend meetings with Clients, Contractors and Municipal staff and make notes and records of the outcomes of these meetings for project record purposes.
• Meet project milestones in accordance with Client and Municipal deadlines.
• Assist the Project Manager with 3-month forecasting of work projections, invoice preparation, and budget tracking.
• Track project progress and work with Project Manager to obtain authorizations/approvals for changes in schedule/scope.
• Contract administration, assisting with the preparation of tender documents and support through the tender process through award.
• Perform field observations to ensure compliance with the standards and specifications as well as other contractual obligations.
• Prepare daily, weekly, and monthly inspection reports as required.
• Perform ESC inspections and reports as required.
• Review and understand the construction contracts and conduct contract administration by referring to and enforcing the contractual terms throughout construction and post construction.
• Complete CCC/FAC applications.
• Any other duties, as assigned.

Skills and Qualifications:

• Minimum 4 years' experience within the land development and municipal engineering industry.
• Registered as a C.E.T. or E.I.T. within the Province of Alberta.
• PMP would be considered an asset or completion of a formal course in Project Management as part of a Certificate or Diploma Program in Project Management.
• Valid Driver’s License.
• Excellent interpersonal and communication skills.
• Ability to work simultaneously on several different projects and with multiple team members.
• Knowledgeable in civil engineering design principles.
• Knowledge of tender preparation, with some construction administration experience preferred.

Benefits & Rewards

• Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
• Education assistance program
• Monthly health & fitness allowance
• Group RRSP program & employer matching
• Flexible working arrangements
• Equal opportunities for career growth and advancement within the organization
• Fun social, team building events and professional development activities
• A Culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at [email protected].

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.