Posted last month
Project Coordinator
@ Rutherford Contracting Ltd.
Aurora, Ontario
Overview
Rutherford Contracting Ltd. is hiring a full-time Project Coordinator to assist the Project Manager with construction management on contracted ICI projects. The work covers administration, documentation, invoicing, procurement and site visits. The role is developmental, with tasks growing in complexity over time.
Responsibilities:
- Handle project administration and documentation
- Manage invoices, progress claims and holdbacks
- Monitor contract scope and price changes
- Attend site meetings and visit jobsites
- Support procurement pricing from suppliers and subcontractors
Requirements summary:
- Technical diploma (C.E.T.) or civil engineering degree
- 1-3 years of experience in the ICI sector
- Strong Microsoft Office skills including MS Project
- Valid Ontario driver's licence and reliable vehicle
- Hard-working and eager to learn
Tools & skills
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-10-01
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-09
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Business operations |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: minimal |
| Work setting | Office, Construction site |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Driver’s licence | required, own vehicle |
| Education | Trade certificate (preferred), Bachelor’s degree (preferred) |
| Fields of study | Civil engineering, Civil engineering technology |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Rutherford Contracting Ltd.
Saved company profile
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Building Relationships Through Our Projects and Our People.
Full company description
Founded in 1971 as Rutherford Contracting Services, our organization was established by Dick Rutherford as a small civil, renovation, and maintenance contracting company. Despite Dick’s retirement in 1989, our company has continued to thrive under the guidance of both Principals and Management. Today, Rutherford Contracting Ltd. is widely recognized as the preferred contractor for Owners and Consultants in the construction field. Our success over the past 50 years is attributed to the trust and support of our clients, as well as the dedication of our team to providing not only a good product but also an exceptional experience. As a General Building and Site Development Contractor, we serve the industrial, commercial, and institutional sectors. Our building construction division specializes in educational facility renovations and additions, as well as the restoration of historically significant structures. Additionally, our site development division handles civil and infrastructure contracts, park and athletic sports field construction, trail development, and re-naturalization/habitat projects. To meet ongoing maintenance needs, we operate a facilities management division dedicated to serving our valued clients. General Contracting – Building Construction Construction and Project Management Site Development – Civil works and Landscape Construction Maintenance/Small Projects
- LinkedIn followers
- 10,721
- People associated on LinkedIn
- 80
- Reported office locations
- 224 Earl Stewart Drive, Aurora, ON L4G6V7, CA
- Other recorded names
- Rutherford Contracting Ltd.
- Specialties
- BUILDING CONSTRUCTION
- CIVIL CONSTRUCTION
- FACILITIES MANAGEMENT
- and CONSTRUCTION MANAGEMENT
- Profile identifies a recruitment agency
- No
Founded in 1971 as Rutherford Contracting Services, our organization was established by Dick Rutherford as a small civil, renovation, and maintenance contracting company. Despite Dick’s retirement in 1989, our company has continued to thrive under the guidance of both Principals and Management. Today, Rutherford Contracting Ltd. is widely recognized as the preferred contractor for Owners and Consultants in the…
| Field | Value |
|---|---|
| Industry | Construction |
| Company size | 51-200 employees |
| Headquarters | Aurora, ON |
| Organization type | Privately Held |
| Year founded | 1971 |
| Specialties | BUILDING CONSTRUCTIONCIVIL CONSTRUCTIONFACILITIES MANAGEMENTand CONSTRUCTION MANAGEMENT |
| Open jobs on Jobsy | 5 |
| View page |
Job description:
Rutherford Contracting is a leading construction company specializing in ICI Buildings, Site Development, Facilities Management and Construction Management. With a commitment to excellence and safety, we deliver high-quality projects to our clients.
We are currently looking for a Project Coordinator to join our team! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted projects. Augment the efforts of other staff when requested and as required. The purpose of this role is developmental in nature, and tasks increase in complexity with tenure.
This is an existing position that has become available within the organization.
Responsibilities:
- Perform all administrative duties as requested by the Project Manager and required of the project
- Ensure safety on site is a priority
- Maintain good project reference on all paperwork and in communication
- Ensure all project documentation is assembled and submitted as required
- Ensure finished projects are of acceptable quality
- Ensure Project Start Up Tasks are completed and documentation is properly submitted
- Generate, manage, and maintain project documentation
- Facilitate the communication of written and verbal project information between all affected parties
- Monitor contract for changes to scope and price
- Ensure that monthly progress invoices are completed
- Maintain accurate and updated to-do lists for all current tasks/projects
- Ensure substantial performance certificates are applied for, received, advertised and holdback invoices are issued promptly
- Review and approve or resolve discrepancies on invoices and progress claims as directed by Project Manager
- Pre-review/approve job sheets and subcontractor invoices for relevant projects to facilitate Project Manager approval
- Attend site meetings with project personnel and clients and/or consultants
- Visit jobsites with the Project Manager and ensure construction is moving along according to schedule and specifications
- Pricing procurement from suppliers and subcontractors
Desired Skills and Experience:
- A technical diploma (i.e. C.E.T) or undergraduate civil engineering degree (i.e. Bachelor of Engineering)
- 1-3 years of experience in the ICI sector
- Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
- Confident individual who is hard-working and eager to learn
- Possess a valid Ontario driver's license and reliable vehicle
Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
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