Posted 3 months ago
Project Coordinator
@ MacKay Contracting
Sparwood, British Columbia
Overview
MacKay Contracting is hiring a Project Coordinator in Sparwood, B.C., on a 7 x 7 rotation with 12-hour shifts and overtime after 8 hours. The role covers office and project administration, timesheets, invoicing, accounts reconciliation and safety document control. The posting states $200/day LOA and benefits after 30 days.
Responsibilities:
- Handle office communications, calendars and administration
- Track timesheets and project costs and prepare invoices
- Reconcile accounts payable and receivable
- Submit permits to work and support safety document control
- Attend weekly Teams and client project meetings
Requirements summary:
- Proactive, organized self-starter with strong communication skills
- Proficient in Microsoft Word, Excel, Outlook and Teams
- Valid Class 5 driver's licence with clean abstract
- Able to lift up to 50 lbs and perform light custodial duties
- Flexible for overtime and weekend work
Tools & skills
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-08-13
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-09
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Schedule | day, overtime, weekends |
| Travel | air: none · ground: none |
| Work setting | Office, Plant or factory |
| Position | Sitting and standing |
| Physical demands | physical low · lift 50 lb · computer high |
| Languages | English |
| Licences & certifications | Class 5 driver's licence |
| Driver’s licence | required |
| Background checks | driving record |
| Perks mentioned | Home office allowance |
Summary and details written by AI from the posting; the employer’s posting is the authority.
MacKay Contracting
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Heavy Civil Construction & Mining Infrastructure | North America
Full company description
Mackay Contracting is a heavy civil construction and mining services contractor delivering complex infrastructure and resource operations across North America. Built on over 40 years of disciplined execution, we operate in demanding environments where production certainty, precision, and safety are non-negotiable. Our capabilities include: • Transportation infrastructure and corridor development • Underground utilities and integrated civil systems • Contract mining and mine support operations • Environmental and reclamation delivery We support public and private sector clients across Canada and the United States.
- LinkedIn followers
- 1,774
- People associated on LinkedIn
- 38
- Reported office locations
- 1600A Theatre Rd, Cranbrook, British Columbia V1C 7G1, CA
- 1102 Highway 3, Sparwood, British Columbia V0B 2G1, CA
- Business categories
- Construction
- Mining
- Infrastructure
- Transportation
- Industrial
- Project Management
- Civil Engineering
- Other recorded names
- MacKay Contracting
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Mackay Contracting is a heavy civil construction and mining services contractor delivering complex infrastructure and resource operations across North America. Built on over 40 years of disciplined execution, we operate in demanding environments where production certainty, precision, and safety are non-negotiable. Our capabilities include: • Transportation infrastructure and corridor development • Underground…
| Field | Value |
|---|---|
| Industry | Construction |
| Company size | 201-500 employees |
| Headquarters | Cranbrook, British Columbia |
| Organization type | Privately Held |
| Year founded | 1986 |
| Open jobs on Jobsy | 13 |
| View page |
How You’ll Make an Impact
As the Project Coordinator, you’re the behind-the-scenes force that keeps our Sparwood projects running smoothly. From supporting the management team to keeping the office organized, clean, and client-ready, you’ll play a key role in creating efficiency, consistency, and a positive work environment for our project teams, co-workers, and clients. If you love variety, staying organized, and being the go-to person who makes everything work — this one’s for you.
We are currently recruiting for this position with an estimated project start date of mid-September.
What You’ll Be Doing
Office & Project Administration
- Handle phone calls, emails, calendars, and general office communications
- Track, monitor, and enter timesheets for all active projects
- Submit Permits to Work (P2W) based on weekly personnel schedules
- Project cost tracking, including but not limited to, invoicing, P.O. usage, review of Project tracking and billing reports to assist with creation of invoices
- Reconcile Accounts Payable and Receivable for Sparwood projects
- Coordinate with IT to troubleshoot and maintain office equipment
- Support Safety with document control, scanning, and electronic filing of training records
- Assist with EHSC Work Plan creation
- Attendance of weekly Teams meetings
- Attendance of client/project meetings as required
- Print, scan, file, and prepare documents as requested by the management team
- Take on additional duties as assigned — because no two days are ever the same
Who You Are / What You Bring
- A proactive self-starter with a positive, can-do attitude
- Strong verbal and written communication skills
- Professional and approachable with internal and external stakeholders
- Highly organized with excellent time and task management skills
- Comfortable working in a fast-paced, team-focused environment
- Able to stay calm under pressure and juggle competing priorities
- Proficient with Microsoft Word, Excel, Outlook, and Teams
- Reliable, punctual, and consistent in attendance
- Trustworthy, honest, and discreet in all dealings
- Physically able to safely perform light custodial duties, including lifting up to 50 lbs
- Valid Class 5 driver’s licence with a clean abstract and safe driving habits
- Flexible to work overtime or weekends when needed
What’s In It for You
This role is based out of Sparwood, B.C., working a 7 x 7 shift rotation. Shifts typically run 12 hours, with overtime after 8 hours. $200/day LOA and benefits after 30 days.
At MacKay, you’ll enjoy:
- A stable, full-time role with variety and responsibility
- A supportive team that values organization, accountability, and teamwork
- The opportunity to be a key contributor to project success
- Hands-on involvement with construction operations and administration
- A workplace where your efforts genuinely make everyone’s day easier
At MacKay, we believe great people build great projects. If you’re ready to operate with precision, safety, and pride, we want to hear from you.
DRIVEN TO DELIVER
Journal
Only you can see this. Kept on this device, and in your account when you sign in.