Posted last month
Project Coordinator
@ Express Employment Professionals
Ottawa, Ontario
Overview
Express Employment Professionals is hiring a Project Coordinator for a property restoration and remediation client in East Ottawa. The role supports Project Managers across residential, commercial and insurance restoration projects, handling intake, scheduling, documentation, client and adjuster communication, and emergency response. Full-time Monday to Friday, 8:00am to 5:00pm, with occasional overtime; pay is $50,000 to $70,000 per year.
Responsibilities:
- Coordinate residential, commercial and insurance restoration projects from intake to completion
- Vet projects and assign resources before handoff to Project Managers
- Liaise with insurance adjusters and clients on scope, approvals and scheduling
- Maintain project schedules, documentation, costs and invoices
- Dispatch crews for emergency mitigation and restoration
Requirements summary:
- Experience in restoration, construction or insurance is a strong asset
- Strong administrative and coordination skills in a deadline-driven setting
- Excellent verbal and written communication
- Proficiency with computers and quick learning of new software
- English required; English/French bilingualism a significant asset
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-09-29
- First seen by our source
- 2026-10-16
- Source record updated
- 2026-10-16
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 |
| Schedule | day |
| Travel | air: none · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Generous paid time off |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Express Employment Professionals
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
To help as many people as possible find good jobs by helping as many clients as possible find good people.
Full company description
Founded in 1983 and corporately headquartered in Oklahoma City, Express Employment International supports the Express Employment Professionals franchise and related brands. The Express franchise brand is an industry-leading, international staffing company with franchise locations across the U.S., Canada, South Africa, Australia and New Zealand. Express International boasts a team of more than 500 professionals in Oklahoma City, and a network of sales and support teams internationally. Express Employment Professionals, our flagship franchise, has more than 870 franchise locations and began franchising in 1985 to deliver staffing support and human resource services through a network of franchise office owners. Express helps people find good jobs and companies find good people, and offers a full range of employment solutions, including evaluation hire, temporary staffing, professional search, and human resources for businesses around the globe. Focusing on a wide range of positions, Express' long-term goal is to put a million people to work annually.
- LinkedIn followers
- 189,455
- People associated on LinkedIn
- 14,384
- Reported office locations
- 9701 Boardwalk Boulevard, Oklahoma City, OK 73162, US
- Other recorded names
- Express Employment International Headquarters
- Express Employment International
- Specialties
- professional
- administrative
- commercial
- employment
- jobs
- staffing
- personnel
- career
- hiring
- workforce
- placement
- temporary
- human resources
- skilled trades
- direct hire
- light industrial
- and office services
- Profile identifies a recruitment agency
- Yes
Founded in 1983 and corporately headquartered in Oklahoma City, Express Employment International supports the Express Employment Professionals franchise and related brands. The Express franchise brand is an industry-leading, international staffing company with franchise locations across the U.S., Canada, South Africa, Australia and New Zealand. Express International boasts a team of more than 500 professionals in…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 10,001+ employees |
| Headquarters | Oklahoma City, OK |
| Organization type | Privately Held |
| Year founded | 1983 |
| Specialties | professionaladministrativecommercialemploymentjobsstaffingpersonnelcareerhiringworkforce |
| Open jobs on Jobsy | 366 |
| View page |
Our client, a leading property restoration and remediation company, is seeking a highly organized and motivated Project Coordinator to join their growing team.
The Project Coordinator plays a key role in supporting Project Managers with the planning, coordination, and execution of residential, commercial, and insurance restoration projects. Acting as a central point of contact for clients, insurance adjusters, subcontractors, suppliers, and internal stakeholders, this position is responsible for coordinating project intake, scheduling, documentation, communications, and emergency response activities to help ensure projects are delivered efficiently and on schedule.
Duties may include, but are not limited to:
- Assist Project Managers with the coordination and administration of residential, commercial, and insurance restoration projects from intake to completion.
- Vet and qualify projects, assess scope and urgency, and assign appropriate resources before transferring files to Project Manager
- Serve as a primary point of contact for clients, handling inquiries, project updates, and ongoing communications
- Liaise with insurance adjusters regarding project scope, documentation, approvals, scheduling, and claim requirements
- Utilize Xactimate and XactAnalysis to support estimating, claim documentation, and project file management
- Coordinate emergency mitigation and restoration projects, including crew scheduling, resource dispatching, and client communications
- Maintain project schedules, monitor deadlines, and coordinate communication among clients, subcontractors, suppliers, technicians, and internal teams
- Prepare and maintain project documentation, track project costs and invoices, and support procurement, inspections, deficiencies, and project closeout activities
- Provide ongoing administrative and operational support to ensure projects are completed efficiently, on schedule, and in accordance with client and insurance requirements
Required skills and qualifications:
- Previous experience in the property restoration, remediation, construction, or insurance industry is considered a strong asset
- Proven ability to manage multiple priorities and thrive in a fast-paced, high-volume environment
- Strong administrative and coordination experience, preferably in a deadline-driven setting
- Highly organized with exceptional time management and multitasking abilities
- Excellent verbal and written communication skills
- Strong client service and relationship-building skills
- Ability to work collaboratively within a team environment and build positive working relationships
- Dependable, reliable, and punctual with a strong work ethic
- Adaptable and able to respond effectively to changing priorities and urgent situations
- Tech-savvy with strong computer skills and the ability to learn new software quickly
- English language proficiency is required; bilingualism (English/French) is considered a significant asset
Benefits and Perks:
- 2 weeks’ vacation
- Benefits package
- Long term disability
- Family-like atmosphere
- Opportunity to work with a variety of clients (residential, hospitals, long-term care facilities, correctional facilities, etc.)
- High-quality work environment with strict standards
- Social events to build camaraderie and team spirit
- Stable working hours for a healthy work-life balance
- Opportunities for growth and professional development
- Make a meaningful impact by helping individuals and families navigate challenging situations following property damage or loss
- Seeing projects progress from initial response through to successful completion and restoration
Monday-to-Friday schedule, 8:00am to 5:00pm with a 1 hour lunch. Occasional overtime may be required.
$50,000 to $70,000 per year, commensurate with experience
Location: East Ottawa
If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.
We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.
Express Employment Professionals is an equal opportunity employer.
Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.
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