Project Coordinator, Sales & Marketing (GTA)

We are seeking an energetic and detail-oriented Project Coordinator, Sales & Marketing, integral to the success of Project Launches and on-going Sales Programs across existing and upcoming Communities.

This role involves supporting various aspects of project delivery, including campaign execution and data analysis. The Coordinator will also assist with Community and product launches, Sales events, Homeowner events, and supporting/maintaining the Sales Centres and Model Homes.

Why Caivan?

Industry Leading Wages

Annual Paid Operations Shutdown (in addition to Paid Vacation Days)

Complimentary Daily Lunch Program

Free Parking

Company-Paid Health & Dental Coverage

Coordinating Benefits

Life Insurance where applicable

Group Benefits & Perks (including Goodlife & Bell Mobile)

Use of ADP (HR Portal) – easily access your employee information, paystubs & schedule time off

Bi-Weekly Payments directly to your bank account

Does the following describe you?

• Highly organized with strong attention to detail
• Proactive, dependable, and eager to contribute
• Collaborative and enjoys supporting a Team
• Strong at following through and getting things accomplished on time
• Comfortable managing multiple priorities and deadlines
• Clear and professional communicator
• Adaptable and willing to jump in where needed
• Motivated to learn, grow, and take on new responsibilities

To be considered for this role, candidates must have:

• A Bachelor’s Degree in Business Administration, Marketing or a similar program
• Willingness and flexibility to support sales launches and events outside of regular business hours, including occasional evenings and weekends
• A valid Driver’s License and access to a reliable vehicle
• The ability to travel to Ottawa for dedicated in-person training on occasion - this is a great opportunity to visit & explore the Nation’s Capital! Travel accommodations & incidentals are included during your time in Ottawa.

You Will Bring

• Bachelor’s Degree in Business Administration, Marketing or a similar program
• 2-3 years of experience in a Project Coordination role – New home construction experience is considered an asset (low-rise or high-rise)
• 2-3 years experience with website CMS platform and some HTML are required – experience with WordPress is considered an asset
• 2-3 years experience with database email design and deployment is required
• Proficiency with MS Suite – strong knowledge of Excel and PowerPoint is required

Exceptional Skills

• Graphic Design experience and knowledge of design tools/software considered an asset
• Knowledge of SQL and Power BI considered an asset
• Strong attention to detail, takes pride in quality, and works with a sense of urgency
• Excellent communication skills and commitment to continuous learning
• Ability to analyze complex information, identify key insights, and make sound, data-informed recommendations

Key Responsibilities

Project & Marketing Support

• Assist in the development and execution of marketing initiatives, promotional campaigns, and Sales activities
• Coordinate project details, timelines, and deliverables to support successful and timely execution

Campaign Coordination

• Ensure that campaigns are delivered on-schedule and meet quality expectations across various channels (including website, digital ads, eblasts, signage, etc.)
• Help track success metrics for marketing campaigns such as audience engagement & traffic

Event Coordination

• Support the planning and execution of Sales events and Homeowner events, ensuring smooth operations and successful outcomes

Team and Vendor Coordination

• Facilitate effective communication and coordination with third-party creative agencies, vendors, and internal teams, ensuring quality performance and timely delivery of all goods & services

Sales Center and Model Home Support

• Aid in maintaining and managing Sales Centres and Model Homes to ensure they are professionally presented including displays & collateral

Budget and Resource Tracking

• Process and track invoices and related documentation accurately and on time
• Assist with budget tracking and the coordination of marketing resources and materials

Day-to-Day Execution and Problem-Solving

• Proactively identify outstanding items, changing priorities, or potential challenges and work with the Team to address them
• Provide hands-on coordination and support across day-to-day Sales & Marketing activities as required

Additional Notes

• Full time, in-person within a collaborative project environment
• A valid driver’s license and access to a reliable vehicle are required
• Ability to work full-time, including occasional evenings & weekends
• Ability to travel to Ottawa for occasional training as well as support for the Ottawa Sales & Marketing Team when needed
• Extended periods at a computer may be required at times
• The job description implies the performance of repetitive tasks

We carefully review all applications and will contact candidates whose skills, experience, and qualifications most closely align with the requirements of the position.

Artificial intelligence (AI) tools may be used to support the application review and candidate screening process. All hiring decisions involve human review and oversight.

We are committed to providing an inclusive recruitment process. If you require accommodation at any stage of the selection process, please contact Human Resources and we will work with you to meet your needs.

This position is available due to a new role vacancy.