Posted 16 days ago
RECEPTIONIST / OFFICE ADMINISTRATOR
@ Chevrah Kadisha
Sandringham, Newfoundland and Labrador
SIGNALS
Overview
Chevrah Kadisha is hiring a full-time receptionist and office administrator in Sandringham, Johannesburg, on a fixed-term basis. The role greets beneficiaries and the public, runs the switchboard and reception area, and provides secretarial and generalist admin support to the Intake Consultants. Minimum 3 years of secretarial and office administration experience and strong Microsoft Office skills are required.
Responsibilities:
- Answer, transfer and make calls, and take clear messages
- Coordinate community appointments on the Outlook calendar
- Manage the reception area and assist clients awaiting appointments
- Type, format and file correspondence and documents
- Compile client files and submit applications to Chev entities
Requirements summary:
- Minimum 3 years in secretarial and office administration
- Non-negotiable skills in Word, Excel and Microsoft Office
- Grade 12 certificate
- Secretarial course is advantageous
- Excellent verbal and written communication skills
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-29
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required) |
| Fields of study | Secretarial |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Chevrah Kadisha
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Job description
Location: Sandringham, Johannesburg
Position Type: Fixed term
Purpose of the Job
The purpose of this role is to be the welcoming face of the organisation to beneficiaries and the public, while providing reception services and generalist administrative and secretarial support to the Intake Consultants.
Role and Responsibilities
Switchboard
Position Type: Fixed term
Purpose of the Job
The purpose of this role is to be the welcoming face of the organisation to beneficiaries and the public, while providing reception services and generalist administrative and secretarial support to the Intake Consultants.
Role and Responsibilities
Switchboard
- Answer, transfer and make calls as and when required.
- Take clear and complete messages.
- Manage and coordinate community appointments for the Intake Consultants on the Outlook calendar.
- Perform general administrative, office and clerical duties.
- Provide general administrative support to the Welcome Services team.
- Manage the reception area and attend to clients awaiting appointments.
- Manage and coordinate petty cash distributions.
- Ensure venues have the necessary equipment (i.e. flip charts, projectors, etc.).
- Capture relevant data into the Social Services system.
- Submit invoices to the GM of Social Services for sign-off and forward to Finance.
- Ensure consumables and stationery are ordered and available timeously.
- Log, monitor and follow up on all Help Desk-related queries.
- Sign for and receive documentation and packages on behalf of staff.
- Assist with typing correspondence, including letters, documents, forms, reports and emails.
- Correct and format documents.
- File and store information.
- Photocopy as required.
- Update SOPs, policies and procedures as requested.
- Compile client files.
- Upload and submit applications to Chev entities for assessment purposes.
- Maintain strict confidentiality in all work-related matters.
- Deal compassionately and professionally with all beneficiaries and stakeholders.
- Be accountable and take ownership of allocated tasks and projects, seeking supervision from administrative staff as required.
- Communicate challenges timeously to avoid irreversible situations.
- Work around deadlines.
- Communicate effectively.
- Ask when in doubt and clarify any uncertainties.
- Support other team members in completing their work.
- Ensure tasks are completed and deadlines are met.
- Understand that the team depends on you.
- Minimum 3 years work in secretarial and office administration
- Computer Skills in Word, Microsoft Office and Excel, non-negotiable
- Grade 12 certificate
- Secretarial course is advantageous
- Excellent verbal and written communication skills
- Empathic
- Good listening skills
- People friendly and accommodating
Journal
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